Decision details

The new Civic Officer building was opened in 2012 and following an initial 12 month contract with the original installation contractor Shepherds, the M&E maintenance was tendered for a 5 year period. The contract expires on the 31 March 2019. Therefore the contract needs to be re-tendered.

To approve the decision to tender the Mechanical and Electrical Planned Preventative Maintenance Contract for the Civic Office and for the winning tenderer (in consultation with the Council) to have authority to appoint the necessary facilities sub-contractors for the various service elements which it is contracted to manage.

The use of the in house provider was considered to provide the full M&E maintenance managed service but they do not have specialist skills required to comply fully with the contract specification.

Therefore the decision to tender the Mechanical and Electrical Maintenance as a complete package was made due to the specialist nature of all the equipment and system requirements.

However the tender does allow for the in house providers to carry out any of the services they capable and competent to provide as part of the contract.