Decision details

RE18 0147 - Purchase of replacement items

Decision Maker: Assistant Director of Trading Services and Assets

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No


The items of plant have been identified as required immediately, prior and outside the current Fleet Replacement Programme which is being prepared for Cabinet. The replacement of these large plant items is critical to front line delivery, and they have now exceeded their life expectancy, and are proving unreliable and uneconomic to repair.
User sections have/will have to hire in machines to cover critical services of replacements are not purchased. Hiring in is not cost effective to the authority.


To procure x 3 items of plant with funding from IMF
x 1 loading shovel - Gritting Operations approx £110,000
x 1 Telescopic handler - Stores/Gritting Operations approx £52,000
x 1 Mini Excavator - Cemeteries approx £30,000 (stolen)
Total Spend Circa £192,000

Alternative options considered:

Option 1 - Order the plant now to support effective delivery of front line critical services and statutory obligations. (Recommended)
Option 2 - Do nothing - although the timely delivery of these items lie on the critical path of the service and associated savings and service improvements may be jeopardised if delivery is forestalled
Option 3 - Hire in equipment to cover the period to the implementation of the Fleet Replacement Program and incur the associated costs to budget.

Publication date: 06/12/2018

Date of decision: 15/11/2018

Accompanying Documents: