Decision details

Doncaster Council commissions scheduled care and 24/7 services at the following extra care housing schemes for older people:
• Charles Court
• Rokeby Gardens
• Swallowdale
The current contracts for each scheme, provided by Housing and Care 21, were established in 2015 following mini-competitions undertaken using a previous extra care framework. All three contracts are due to expire on 30 June 2020.

Extensive work has taken place to review the current provision including:
• analysis of care packages across the schemes
• engagement with tenants of current extra care schemes to inform review and development of future specification
• liaison with scheme managers to complement findings from tenant engagement
• cost modelling to determine value for money floor and ceiling rates for re-procurement (informed by benchmarking with Yorkshire and Humber LA’s) to determine budgetary impact of re-procurement options
• market engagement event regarding future intentions in respect of establishing a framework of providers
• development of procurement timeline for framework and subsequent call-offs for existing schemes. This ODR seeks approval to award the framework agreement and subsequent call off contracts for Charles Court, Rokeby Gardens and Swallowdale, following procurement of the framework
and based upon the framework procurement evaluation results.

Future schemes are to be called off through the running of mini competitions between appointed
framework providers. The right to re- open the framework to new providers will be reserved.

To seek approval to award a framework agreement and subsequent call off contracts following procurement of a provider framework for extra care housing care and support services.

Consideration of the option to include the schemes within the scope of the Commissioned Care and Support at Home (CCaSH) home care contract, however this option was discounted