Decision details

See attached ODR for full details

The ERP Solution is currently business critical technology used by the Council, St Leger Homes and Children’s Trust for financial processing (including ordering services, making payments and
receiving payments) and the repository of financial records.

The ERP Solution is a combination of systems provided by Advanced Business Solutions including the E5 Finance Suite, Collaborative Planning (Budget Monitoring Tool), Version One Suite (Document Management), SICLOPS (Operation Job Management) and Jasper Reporting Tool.

By awarding a new contract to Advanced we will be ensuring the Council, St Leger Homes and Children’s Trust have continued access and support for these business critical systems for 5 to 7 years from 1st August 2022.

Do Nothing
Utilise the final existing contract extension option which would cost the Council £42k more than switching to a new longer term contract. The Council would still need to renew the contract with Advanced so there is little benefit in this option.

Alternative Procurement routes
The Council has already made a substantial investment in the existing solution purchased from Advanced Business Solutions and is confident that the existing system is adequately meeting the functional requirements of the required ERP solution so this option has been considered and rejected at this decision point but will be reconsidered prior to the expiry of the recommended new contract option.