Decision details

In February 2019 Doncaster Council made the decision to move away from traditional on premise licenses to consuming Microsoft cloud-based products. The decision to do so resulted in a financial saving and allowed the council to deploy services in a more agile manner no longer limited by physical hardware or dependant on our Data centres.
Since the beginning of the previous agreement, the Council and its partners have benefitted by moving to Microsoft Cloud services.
Document collaboration – SharePoint and One drive has allowed users to collaborate and safely share documents with tools unavailable before.
Security – Mobile Device management, credential security and file security has been paramount when designing and deploying these new services. The current agreement offers the licensing and products to allow Digital and ICT teams to safely secure the organisations data.
Over the next 12 months a further program of work is being carried out to fully utilise and realise all the benefits of the new Enterprise Agreement.
Due to the size of the organisation(s) an Enterprise Agreement is still the most cost effective way to license these products and services.
Using the Crown Commercial Services ‘Aggregation’ Framework, also known as collective buying, CCS can get a highly competitive price and favourable terms from suppliers, when more customers need the same, or similar, products and services. By combining the similar needs of customers from across the public sector, CCS can increase the national buying power to achieve savings that would not be possible through individual buying.

Enter into a 3 years with Microsoft and CDW for the licensing of Doncaster Councils Desktop, Server and Productivity software, choosing Microsoft 365 products that allow for the use of cloud
technologies to support a modern and agile desktop.
See attached Officer Decision Record for further details.

ALTERNATIVE OPTIONS CONSIDERED AND REJECTED
Do nothing –
This option is not recommended. If the Council does not enter into a new Enterprise Agreement, it will leave the council in a position of significant risk. The council and partners will be no longer licensed to use core desktop productivity products (Office, Email, Windows etc).
This would be extremely disruptive to the council and affect business as usual operations and delivery of services to residents and service users.