Decision Maker: Assistant Director of Environment, Assistant Director of Finance & Chief Financial Officer
Decision status: Recommendations Approved
Is Key decision?: No
Is subject to call in?: No
Cantley depot currently accommodates a
proportion of Street Scene service teams and management.
The depot supports 54 weekday staff including supervisors and 18 weekend staff totalling 72 staff in total.
The office element is housed within a steel container unit which accommodates the East Street Scene management team office and frontline staff welfare facilities.
The internal design, layout and construction of the unit does not provide for a suitable environment to conduct business in a confidential and GDPR appropriate manner, especially when dealing with often sensitive staffing matters such as management attendance, 121s, PDRs and disciplinary themed issues.
A recent inspection of the depot by Corporate Health & Safety colleagues has identified a number of issues that require measures to be put in place to improve staff and visitor welfare and safety.
The project intends to redevelop areas of the existing street scene depot with the focus on addressing the H&S issues, maximising office provision and ensure compliance under GDPR regulations whilst working, create interview/meeting rooms and maintain quality welfare facilities to the staff.
The scheme would redesign existing buildings to achieve office/IT accommodation for staff.It will provide confidential meeting spaces to undertake staff meetings, interviews and PDRs.
It will create training/learning areas for staff who need to access IT equipment for work and training needs.
Improvements to the current welfare facilities within the depot by re-roofing the building which contains the mess room, toilet and locker facilities will be achieved.
The works would be delivered by Professional Building Maintenance Team (PBM).
See attached Officer Decision Record regarding a Breakdown of Budget Estimated Costings and further details/
1. To approve the use of £****** of
Capital contingency to fund infrastructure works to Cantley
2. To approve the scheme works and include this project within the Capital Programme. (Cap 1 application has been submitted alongside this ODR)
ALTERNATIVE OPTIONS CONSIDERED AND
The alternative is to not carry out the required infrastructure works meaning that the identified health and safety issues would not be addressed or the GDPR management issues. Neither would be acceptable or in accordance with CDC policies and procedures.
Publication date: 21/11/2023
Date of decision: 14/11/2023