Decision details

Procurement & Award of Recycling/Recovery of Organic Waste Contract

Decision Maker: Service Director of Environment

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No

Purpose:

Procurement Regulations and Financial Procedure Rules require the Council to undertake a new compliant procurement to facilitate a continuation of service delivery pending expiry of the existing ‘Treatment & Disposal of Organic Waste Contract’ which expires 25/01/2025.
The new Agreement will maximise the recycling or recovery of organic waste to generate useful products and minimise the disposal of untreated biodegradable waste to landfill, it will provide a
guaranteed annual processing capacity of 30,000 tonnes per annum of Contract Waste (the “Guaranteed Minimum Annual Capacity”).
It is anticipated that gate fees under the new Agreement will be per tonne, which is broadly in-line with current spend – appropriate indexation mechanisms will be contained within the Agreement to ensure the price remains sustainable/equitable for the Council and the new contractor throughout the Term.

Decision:



To carry out a procurement process and award a contract for the recycling/recovery of organic waste.
The Agreement will run for a period of 60 months, with two optional extension periods of 60 months (each).
The potential extension periods will secure the Councils options for the recycling/recovery of organic waste through to 2040, to align with the transitional arrangements the Council has secured for the collection of food waste from domestic properties and the expiry of the PFI (BDR) residual waste treatment contract.

Alternative options considered:

The Council may continue to send this waste for disposal or recovery under a direct award arrangement following expiry of the existing contract, however, this procurement route is intended for urgent or emergency requirements and is not deemed appropriate whilst there is sufficient time available to conduct a new compliant procurement – the Council needs to have a valid contract in place to comply with Financial Procedure Rules.

Publication date: 10/07/2024

Date of decision: 04/07/2024

Accompanying Documents: