Decision details

This decision has been taken because the current Security Contract is set to expire. A new Contract is necessary as the Councils Security needs have changed and these need to be captured under the new Contract. The current contract only covers the provision of security staff for North Bridge Depot and the One Stop Shop in the Civic Office. Following spend analysis in Atamis by Procurement, it has been identified that other Service Areas are frequently using the
current provider for security services. After communication from Procurement the permanent requirements have been identified and incorporated into a specification for the new tender opportunity.

The decision to publish a tender opportunity for a new Security Contract has been decided. All relevant service areas (Public Buildings Maintenance, Customer services, Enforcement and
Culture and Commercial) have been and are working with Strategic Procurement and Legal to develop tender documentation and Terms

1. Do nothing and allow the current contract to expire with no replacement – this would mean all spend for security needs being off contract and therefore in breach.
2. Award a new contract via a 3rd Part Framework – This was rejected because the longest duration a contact can be let for is 4 years. The needs being tendered are identified as business as usual therefore a long-term contract would benefit the Council.
3. The option to let a contract with no lots was considered however, if providers in the market are not able to meet and fulfil all requirements identified there would be a risk of receiving no bids at tender stage, or the contract could be awarded to one supplier and resource could be stretched thin and the Councils needs may not be fulfilled.