Decision Maker: Director of Public Health
Decision status: Recommendations Approved
Is Key decision?: No
Is subject to call in?: No
Our compelling vision to address the challenge
of Doncaster’s inactivity levels has been recognised by Sport
England as one of 12 national Local Delivery Pilot sites in 2017.
This has provided Doncaster with the opportunity to gain support
and resources.
Our most recent investment proposal to Sport England was approved
by Cabinet on the 23.09.19. It described the 6 six key proposals of
our Get Doncaster Moving Investment Plan that we would utilise the
funding for:-
• Active Communities
• Future Parks Doncaster
• Doncaster Evaluation
• Systems Network & Leadership
• Maximising the Impact of Major Sports Events
• Marketing & Communications
This Officer Decision record is in relation to the work that we
want to develop in relation to Active Communities.
Since the investment award, we have worked hard to listen to and
understand our communities through a number of discovery, dream and
design phases; led by our work with the Behavioural Science
Consortium and the Well Doncaster asset-based community development
approach.
We are now in a position to respond to the insight, which has told
us that individuals and groups of people in communities are part of
the solution to help people to ‘get out and about
more’. We now need to provide adequate and accessible
resources in a way that communities require, in order to change the
lives of real people.
The Active Communities Grants will fund ideas from local people,
groups and organisations that create the right conditions for
people to ‘get out and about more’ and be active where
they live.
Applications can be made up to £500, there is no minimum
amount and are open to constituted or unconstituted groups.
Individuals or groups who are un-constituted and do not have a bank
account will be advised to contact the Well Officer that is based
in their locality, in the first instance. The Well Officer will
discuss the idea with the applicant, and support them to explore
opportunities to either:
1. Connect with an existing constituted group or organisation, who
is eligible to act as the accountable body and apply on their
behalf
2. Support the groups to become constituted, with a bank
account
If option 1 or 2 above are not possible, the applicant will
complete an application form specifically designed for
un-constituted groups. If successful, Doncaster Council will manage
bookings and/or payments on behalf of the applicant. This will be
managed between the Well Doncaster and Get Doncaster Moving
administration teams.
The decisions and recommendations about resource allocation will
reflect the community-led approach, while considering the scale of
investment, frequency of decision making, staff capacity and
geographical boundaries.
Four locality panels will be established (local people and
Doncaster Council Officers), with responsibility for the four
locality boundaries. The panels will convene electronically (via
email), on a monthly basis and their role will be to;
? assess Active Communities Grant applications from individuals,
groups and organisations based within the respective locality
boundary, as detailed in the map;
? provide recommendations of those applications to be funded, to
the Sport England Strategic Lead for Doncaster (in line with
National Lottery funding requirements)
The panels sit within the Get Doncaster Moving and DGT Governance
structures, as detailed in the diagram below:
Following consultation with the respective Cabinet Members for
Public Health, Communities and Adult Social Care, it has been
agreed that all Elected Members will be sent the applications from
their Ward each month. Elected Members will be invited each month
to score and comment on the applications from their ward, within
the same timescales and terms as the Locality Panel. The Cabinet
Member for Public Health, Leisure and Culture will have oversight
and comment alongside the Sport England Strategic Lead at the final
sign-off stage.
Records of who is has accessed the grant, amount of investment and
a summary of what each grant aims to achieve will be maintained by
the Get Doncaster Moving Project Support Officer. Individuals,
groups and organisations are able to access the grant on more than
one occasion; however, the grant must be used in a different way
for each application. Every application will be assessed against
the pre-application criteria and Active Communities Grant Database
to ensure that this is the case.
Records will be reviewed at regular intervals by the LDP Delivery
Group (including Sport England) to ensure that the integrity of the
programme is maintained and outcomes of the grant are being
met.
Within six months of grant award, recipients of grants will be
supported to complete a short questionnaire to monitor the impact
of the grant, and these will be analyses by our Evaluation partner,
CFE Research.
To allocate £150,000 to an Active
Communities Grants Scheme, where individuals, groups and
organisations are able to apply for up to £500. The scheme
will start on 16/12/19, and will be open until the investment has
been allocated (scheduled 31/3/21). Four locality panels will
assess applications and provide recommendations to Sport England
and the Cabinet Member for Public Health, Leisure and Culture who
will make a formal decision.
This Officer Decision Record is following the approval by Cabinet
on the 23.09.19 to receive £1.8m from Sport England to
maximise opportunities from the Local Delivery Pilot and delegate
to Director of Public Health in consultation with the Chief
Financial Officer and the relevant portfolio holder to ensure spend
is in accordance with the bid and to undertake the accountable body
role.
ALTERNATIVE OPTIONS CONSIDERED AND
REJECTED
1. Administer smaller or larger sized grants
Recent learning from a number of seed funding initiatives in other
LDP areas and across Doncaster has shown that up to £500 will
have the most impact with the target audiences we are aiming to
work with. It also enables the total grants budget to be maximised
across more places and people in the borough. We will learn from
the first 6 months of delivery and make any necessary changes to
the grant amount if required.
2. Do not deliver a grants process
This would contradict the decision made in early 23rd January 2018
to accept entry into Sport England’s Local Delivery Pilot and
ensure we maximise opportunities presented by the programme through
providing council wide support.
Doncaster Council would not be able to access any future
significant funding via the Local Delivery Pilot and therefore
reduce the amount of resources that Doncaster has to addressing
inactivity.
Publication date: 07/01/2020
Date of decision: 07/01/2020
Accompanying Documents: