Agenda and minutes

Venue: Council Chamber - Civic Office. View directions

Contact: David Taylor  01302 736712

Items
No. Item

45.

Declarations of Interest, if any

Minutes:

There were no declarations made at the meeting.

46.

Minutes of the Council Meeting held on 19th September, 2019 pdf icon PDF 110 KB

Minutes:

RESOLVED that the minutes of the Council Meeting held on Thursday, 19th September, 2019, a copy of which had been circulated to each Member, be approved as a correct record and signed by the Chair.

47.

To receive any announcements from the Chair of Council, the Mayor,
Members of the Cabinet or the Head of Paid Service

Minutes:

The Chair of Council, Councillor Linda Curran, made the following announcement:-

 

“I would like to ask Council to note and recognise the dedicated service of an Officer who will be retiring shortly.

 

Paul Lawson, the Civic Mayor’s Chauffeur, who has worked for the Local Authority for over 25 years, is due to retire at the end of this month. On behalf of the Council, I would like to thank him for his valued service and wish him well for the future.

 

To mark the occasion, there will be a reception immediately after this Council meeting in the Atrium on the ground floor of the Civic Office, which Elected Members and Officers are invited to attend.”

 

The Mayor of Doncaster, Ros Jones, made the following announcement:-

 

“I would like to make a statement about the devastating floods, which have had such a huge impact on residents and businesses throughout our Borough. As Members will know, the flooding was complex, extensive and inflicted widespread destruction in our communities. The nature of the incident and the speed at which it occurred, was unprecedented.

 

More than a month’s worth of rain fell in 24 hours. Seven severe flood warnings were issued across Doncaster, meaning there was significant danger to life with immediate action required. Homes and premises were flooded from Mexborough in the west of the Borough, to Fishlake in the East, with many areas impacted ranging from a whole village, to streets and individual properties.

 

Firstly, I want to pay tribute to our amazing local communities, particularly:-

 

·         The resilience and fortitude of people whose homes have been flooded;

·         The help provided by neighbours and neighbouring communities;

·         All of those who have donated money, food, clothes and goods to support people in need; and

·         The offer of trades and services from local companies and those further afield.

 

I have seen at first hand the community spirit and endeavour of residents who set up community led Support Centres, receiving and distributing donations. The way our people have pulled together was truly inspiring, but the reason it was required was devastating.

 

I also want to recognise our superb public services and our military.  The emergency response was immense, and continues 24 hours a day until the immediate threat has passed and recovery takes place.

 

Our emergency centre, based here in the Civic Building, co-ordinated a 24/7 multi-agency partnership response for 10 days.  It was the longest emergency response in recent times and included:-

 

·         Advising 1900 residents to evacuate from a total of 1200 properties;

·         Pumping away millions of litres of water to protect communities from further damage, with some pumps still in action;

·         Securing vital infrastructure, including pumping stations and electricity sub-stations;

·         Filling and issuing 50,000 sandbags;

·         Establishing two rest centres and supporting 113 people with somewhere to stay, food and drink, and advice and support;

·         Dealing with nearly 2000 calls to our emergency helpline; and

·         Managing 42 separate road closures to keep our residents safe.

 

Working alongside the emergency services, Council staff knocked on  ...  view the full minutes text for item 47.

48.

In accordance with the Council's Petition Scheme, to receive the presentation of a Petition relating to the Provision of traffic lights at the Hickleton and Marr junction, Red Hill

 

(The Council has received a petition from, Miss Bobbie Pearson, the petition organiser, containing over 3,500 signatures from constituents, requesting the provision of traffic lights at the Hickleton and Marr junction, Red Hill.)

Minutes:

The Council received a Petition relating to the provision of Traffic Lights at the Hickleton and Marr Junction, Red Hill, which contained over 3500 signatures from constituents.

 

The Petition Organiser, Miss Bobbie Pearson, was unable to attend the Council meeting and therefore, as Chair of Council, Councillor Linda Curran, formally accepted the Petition on behalf of the Council, and reported that the Petition would be referred to the appropriate Portfolio Holder, Councillor Joe Blackham, Cabinet Member for Highways, Street Scene and Trading Services.

49.

Questions from the public in accordance with Council Procedure Rule 13

None received for this meeting.

 

Minutes:

There were no questions from members of the public for this meeting.

50.

Corporate Parenting Board Annual Report 2018/19 pdf icon PDF 458 KB

Additional documents:

Minutes:

The Vice-Chair of the Corporate Parenting Board, Councillor Jane Cox, presented the Corporate Parenting Board Annual Report to Council.

 

The report set out the governance and membership of the Board, detailed the work plan and work undertaken, outlined key achievements and set out the proposed actions for the coming year.

 

In noting the report, the Council would be recognising the Corporate Parenting Board was fit for purpose, and had firmly established governance as well as celebrating the achievements made and recognising the planned programme of continuous improvement.

 

Following the presentation of the report, Members of the Council were afforded the opportunity to comment on the report.

 

RESOLVED that the Corporate Parenting Board Annual Report 2018/19, be noted.

51.

Neighbourhood Planning - Adoption 'Making' of the Bawtry Neighbourhood Development Plan pdf icon PDF 193 KB

Minutes:

The Council considered a report, presented by Councillor Chris McGuinness, Cabinet Member for Communities, Voluntary Sector and the Environment, which proposed the adoption of the Bawtry Neighbourhood Development Plan, as part of the statutory development plan for the Borough following a successful referendum result.

 

It was reported that the Localism Act introduced Neighbourhood Planning in 2011, which allowed Town/Parish Councils and local communities, to plan for their own areas.  It was a statutory process and there were a number of legally prescribed stages that needed to be undertaken in preparing a Plan.

 

It was noted that a Neighbourhood Plan could be developed before, after or in parallel with a Local Plan, but the law required that it must be in general conformity with the strategic policies of the adopted Development Plan for the area.  Currently, this was the saved policies of the Doncaster UDP and the Doncaster Core Strategy.  The draft Local Plan had been out for Publication and work was now ongoing in advance of submission to Government in early 2020.  Bawtry Town Council and the Planning Policy and Environment Team at the Council, had worked collaboratively to ensure that the Local Plan and the Bawtry Neighbourhood Plan, did not conflict with each other.  This was important as if Neighbourhood Plan Policies did conflict with Policies in a Local Plan that was adopted after the Neighbourhood Plan came into force, the more recent plan policy would take precedence.

 

Members were informed that the final stage of the Neighbourhood Plan process was the Referendum where anyone living in the designated Neighbourhood Plan area (in the case of Bawtry this is the parish boundary) had a right to vote on whether they wanted the Council to use the Neighbourhood Plan to help it decide planning applications in the neighbourhood area.  From a total electorate of 2765, the turnout was 17.72% with 490 votes cast; 411 voted “yes” and 79 voted “no” with no papers being rejected.

 

Fundamentally, there was no alternative option to the recommendation, as the Council was required to ‘make’ the Neighbourhood Plan and adopt it following a successful referendum, providing the Local Planning Authority was satisfied that EU and human rights obligations, which were the basic conditions, had been met.

 

In accordance with Section 38A of the Planning and Compulsory Purchase Act 2004, as amended, Council was required to adopt Bawtry’s Neighbourhood Plan as the Council was satisfied that the conditions had been met.

 

Following the presentation of the report, Members of the Council were afforded the opportunity to comment on the report where Members welcomed the report and thanked Ward Members, volunteers and local residents involved in the production of the Neighbourhood Plan.

 

RESOLVED that the Bawtry Neighbourhood Plan be adopted as part of the Statutory Development Plan for the Borough.

52.

Local Government and Housing Act 1989 - 6 Month Review of the Proportional Allocation of Seats on Committees and Sub-Committees, and Appointments to Outside Bodies (Minute No. 12(15) - 17th May, 2019) pdf icon PDF 176 KB

Minutes:

Further to the above Minute, the Council considered a report which advised Council on the mid-year review of the proportional allocation of seats on Committees and Sub-Committees appointed by Council, as a consequence of changes to the Political composition of the Authority, and the revision of appointments to Outside Bodies.

 

Members noted that since the Annual Meeting in May, 2019, Councillor Nigel Cannings, who was an Independent Member not affiliated to any Political Group registered with the Council, joined the Conservative Group in June, 2019, and Councillor Tina Reid resigned from the Labour Group in October, 2019, and joined the Mexborough First Group in October, 2019.  As a consequence of these changes, the membership of the Labour Group had reduced by one Member and the membership of the Conservative Group and Mexborough First Group, had increased by one Member each.

 

RESOLVED that

 

(1)      in view of the Conservative Group’s over representation by 2 seats, the Conservative Group lose 1 seat from the following Committees:-

 

·      Planning Committee

·      Chief Officers Appointments Committee (COAC)

 

(2)      as a consequence of recommendation (1) above, the 1 seat removed on the Planning Committee from the Conservative Group, be reallocated to the Labour Group and the remaining 1 seat removed on the COAC from the Conservative Group, be reallocated to the Independent Member, Councillor John Cooke;

 

(3)      as a consequence of the Conservative Group’s increased seat entitlement, Councillor Steve Cox be appointed to the Elections and Democratic Structures Committee;

 

(4)      as a consequence of the Labour Group’s reduced seat entitlement on some Committees, the named Labour Group Members be removed from the following Committees:-

 

·      Awards, Grants and Transport (Appeals) Committee

 

Councillor Neil Gethin

 

·     Elections and Democratic Structures Committee

 

Councillor Rachel Hodson

 

·     Chief Officers Appointments Committee

 

Councillor Paul Wray

Councillor Phil Cole as a Substitute Member

 

(5)      as a consequence of the Labour Group’s increased seat entitlement on some Committees, the named Labour Group Members be appointed to the following Committees:-

 

·      Chief Officers Appeals Committee

 

Councillor Ian Pearson

Councillor Duncan Anderson as a Substitute Member

 

·      Chief Officers Investigatory Sub-Committee

 

Councillor Jane Nightingale

 

(6)      as a consequence of the Mexborough First Group’s increased entitlement, Councillor Andy Pickering be appointed to the Awards, Grants and Transport (Appeals) Committee;

 

(7)      the following Members of the Labour Group, be appointed to replace the seats held by Councillor Tina Reid as a Labour Group representative, as detailed below:-

 

 

·      Employee Relations Disputes Resolutions Committee (Substitute Member)

 

Councillor Duncan Anderson

 

·      Parish Councils’ Joint Consultative Committee

 

Councillor Mick Cooper

 

(8)      Councillor George Derx replace Councillor Nikki McDonald on the Children’s and Young Peoples Overview and Scrutiny Panel;

 

(9)      Councillor Sue Wilkinson replace Councillor Tina Reid on the Communities and Environment Overview and Scrutiny Panel;

 

(10)   Councillor Charlie Hogarth replace Councillor Mark Houlbrook on the Planning Committee;

 

(11)   Councillor Joe Blackman replace Councillor Mark Houlbrook on the Chief Officers Appointments Committee;

 

(12)   Councillor Mark Houlbrook replace Councillor Joe Blackham as a Substitute Member, on the Chief Officers Appointments Committee;

 

(13)   Councillor Lani-Mae Ball replace Councillor Kevin Rodgers  ...  view the full minutes text for item 52.

53.

Questions by Elected Members in accordance with Council Procedure Rules 15.2 and 15.3

 

(i)      Questions on Notice to the Executive:-

 

None received for this meeting.

 

(ii)     Questions without Notice to the Executive and the Chairs of Committees.

 

Minutes:

A.   Questions on Notice

 

No questions on Notice from Elected Members had been received for this meeting.

 

B.   Questions Without Notice

 

In accordance with Council Procedure Rule 15.2, the Chair of Council sought questions from Elected Members during Question Time.

 

A.    Questions to the Mayor of Doncaster, Ros Jones

 

There were no questions put to the Mayor of Doncaster, Ros Jones

 

B.   Questions to the Deputy Mayor, Councillor Glyn Jones, Cabinet Member for Housing and Equalities

 

There were no questions put to the Deputy Mayor, Councillor Glyn Jones, Cabinet Member for Housing and Equalities.

 

C.     Questions to Councillor Nigel Ball, Cabinet Member for Public Health, Leisure and Culture

 

There were no questions put to Councillor Nigel Ball, Cabinet Member for Public Health, Leisure and Culture.

 

D.     Questions to Councillor Joe Blackham, Cabinet Member for Highways, Street Scene and Trading Services

 

There were no questions put to Councillor Joe Blackham, Cabinet Member for Highways, Street Scene and Trading Services.

 

E.     Questions to Councillor Rachael Blake, Cabinet Member for Adult Social Care

 

In the absence of Councillor Rachael Blake, Cabinet Member for Adult Social Care, the Chair of Council informed Members that any questions for Councillor Blake should be submitted in writing to the Executive Office after the meeting, and a response would be provided accordingly.

 

F.     Questions to Councillor Nuala Fennelly, Cabinet Member for Children, Young People and Schools

 

In the absence of Councillor Nuala Fennelly, Cabinet Member for Children, Young People and Schools, the Chair of Council informed Members that any questions for Councillor Fennelly should be submitted in writing to the Executive Office after the meeting, and a response would be provided accordingly.

 

G.    Questions to Councillor Chris McGuinness, Cabinet Member for Communities, Voluntary Sector and the Environment

 

There were no questions put to Councillor Chris McGuinness, Cabinet Member for Communities, Voluntary Sector and the Environment.

 

H.     Questions to Councillor Bill Mordue, Cabinet Member for Business, Skills and Economic Development

 

There were no questions put to Councillor Bill Mordue, Cabinet Member for Business, Skills and Economic Development.

 

I.       Questions to Councillor Jane Nightingale, Cabinet Member for Customer and Corporate Services

 

There were no questions put to Councillor Jane Nightingale, Cabinet Member for Customer and Corporate Services.

 

J.      Questions to Councillor Austen White, Chair of the Audit Committee

 

There were no questions put to Councillor Austen White, Chair of the Audit Committee.

 

K.     Questions to Councillor Phil Cole, Chair of the Elections and Democratic Structures Committee

 

There were no questions put to Councillor Phil Cole, Chair of the Elections and Democratic Structures Committee.

 

L.      Questions to Councillor Rachael Blake, Chair of the Health and Wellbeing Board

 

In the absence of Councillor Blake, the Chair of Council informed Members that any questions for Councillor Blake should be submitted in writing to the Executive Office after the meeting, and a response would be provided accordingly.

 

M.    Questions to Councillor Jane Kidd, Chair of the Overview and Scrutiny Management Committee

 

Q. Councillor John Mounsey asked the following question:-

 

“I would like to take  ...  view the full minutes text for item 53.

54.

To receive the minutes of the following Joint Authorities pdf icon PDF 239 KB

 

A.        Sheffield City Region Mayoral Combined Authority Board held on 29th July and 23rd September, 2019.

 

B.      Sheffield City Region Local Enterprise Partnership Board held on 9th September, 2019.

 

C.      South Yorkshire Fire and Rescue Authority held on 22nd July and 16th September, 2019.

 

D.      South Yorkshire Pensions Authority held on 12th September, 2019.

 

E.      South Yorkshire Police and Crime Panel held on 2nd September, 2019.

 

F.      Team Doncaster Strategic Partnership held on 27th August, 2019.

Additional documents:

Minutes:

            RESOLVED that the minutes of the following Joint Authorities be noted:-

 

A.    Sheffield City Region Mayoral Combined Authority Board held on 29th July and 23rd September, 2019;

 

B.    Sheffield City Region Local Enterprise Partnership Board held on 9th September, 2019;

 

C.   South Yorkshire Fire and Rescue Authority held on 22nd July and 16th September 2019;

 

D.   South Yorkshire Pensions Authority held on 12th September, 2019;

 

E.    South Yorkshire Police and Crime Panel held on 2nd September, 2019; and

 

F.    Team Doncaster Strategic Partnership held on 27th August, 2019.