Agenda and minutes

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No. Item


Personal Reference


In opening the meeting, the Chair stated that he wished to place on record his thanks to the outgoing Members of the Committee for the contributions they had made during their tenures on the Committee.  The Chair also welcomed Councillors Rachel Hodson, Majid Khan (absent), Jane Kidd (absent), Kevin Rodgers and Derek Smith as new Members of the Committee.



Declarations of Interest, if any.


There were no declarations reported at the meeting.



Minutes of the Elections and Democratic Structures Committee Meetings held on 5th February and 1st May 2019. pdf icon PDF 201 KB

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RESOLVED that the minutes of the meetings held on 5th February and 1st May 2019 be approved as a correct record and signed by the Chair.



Election Results - European Parliamentary Election held on Thursday 23rd May 2019 pdf icon PDF 509 KB

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The Committee received a report which provided a detailed update on the results of the European Parliamentary Elections held on Thursday 23rd May 2019.  The Electoral Services Manager explained that, due to the uncertainty surrounding the UK’s exit from the European Union, these Elections had been called at relatively short notice, with confirmation that they were going ahead only having been received on 7th May 2019.


In summarising the turnout figures, the Electoral Services Manager confirmed that the numbers of people casting votes at polling stations and those who had voted by post had been of similar numbers (both in the region of 33, 500).  It was noted that letters had been sent to those electors whose postal vote packs had been rejected, informing them of the rejection and the reasons why.


The Electoral Services Manager drew the Committee’s attention to Appendix A to the report, which gave a full breakdown of Doncaster’s totals and turnout, along with a breakdown of the total result and details of the six elected MEPs for the Yorkshire and Humber region.  She added that further breakdowns by each individual local authority could be found on the Leeds City Council’s website.


General discussion followed, during which Members asked a range of questions and made various comments on the running of these Elections. 


Arising from a query on the statistics in relation to rejected ballot papers, the Assistant Director of Legal and Democratic Services explained that the proportion of rejected papers was a very small percentage given the contentious nature of the national debate that had been continuing in the lead up to the Elections.  He added that it was apparent that the vast majority of rejected ballot papers had been purposely spoiled by voters, rather than being caused by confusion over how many parties to vote for or any other reason.


In reply to a comment with regard to the requirement for European voters to complete a second form in order to be eligible to vote, the Electoral Services Manager outlined the measures that had been taken by the Council to ensure that as many European voters as possible were able to participate in the European Parliamentary Elections.  This had included sending out letters to every effected voter (approximately 10,000), and also publicising on the Council’s website and via other platforms and forums.  In addition, the Council’s contact centre staff had also been trained to be able to assist people and explain the process.  There had been a very quick turnaround time for sending the relevant forms out to voters within the timeframe available, but a large number of forms had been returned in time.


After the Committee had congratulated the Council’s Electoral Services Team, and the wider staff involved, on the successful running of the Elections, especially in the light of having to make the necessary arrangements at short notice, it was


RESOLVED to note the contents of the report and to place on record this Committee’s thanks to all staff involved in the  ...  view the full minutes text for item 4.