Doncaster COVID-19 Oversight Board
Terms of Reference
The Board shall be called the Doncaster COVID-19 Oversight Board
The Board shall exist to:
1. Provide oversight, assurance and scrutiny of:
a) Plans to prevent and manage outbreaks of COVID-19 in Doncaster
b) Actions taken to prevent and manage outbreaks and their outcomes
2. Engage and communicate with residents and stakeholders
3. Monitor levels of infection and assure the Doncaster people that the Control Plan has been developed and is being delivered appropriately.
The Board shall be Chaired by the Elected Mayor of Doncaster Council and the Cabinet member for Public Health, culture and Leisure shall be Vice-Chair. In the event that neither may attend the Deputy Mayor shall attend and shall chair the meeting.
In addition to the Chair and Vice-Chair the Board shall comprise the:
· The Group Leaders or their nominees
· South Yorkshire Police
· Locality cabinet members x4 (the cabinet member for public health counts as one)
· South Yorkshire Fire and Rescue
· Council CEO
· Council DPH
· Health – Doncaster CCG
· Chair Inclusion and Fairness Forum
· Union representatives
· Doncaster Chamber of commerce
Each Member may nominate a substitute (who must be an elected member if substituting for an elected member) if they are unable to attend a meeting. The Vice-Chair will be a standing substitute for the Chair when unable to attend.
The Director of Public Health, the Chief Executive of the Council and two members of the Officer-led COVID-19 Control Board, and such others as the Board shall determine.
Members’ Services of Doncaster Council will provide the secretariat.
The Board shall be Quorate if any five persons are present including the Chair and/or Vice-Chair. In the absence of both the Elected Mayor of Doncaster and the Cabinet member for Public Health, Culture and Leisure, the Board will still be quorate if the Deputy Mayor is in attendance and he will Chair the meeting.
Meetings may be held with such frequency as are required.
Members of the public may attend to observe proceedings. If in the judgement of the Chair confidential matters are to be discussed the meeting will be held in private. Members of the public will be allowed a period not exceeding 15 minutes to ask questions on agenda items. Any questions to be provided to Democratic Services not later than 3 working days in advance. At the discretion of the Chair a supplementary question may be asked arising from either the original question or the answer received.
1. The board does not have any decision making powers, its main function is one of support and challenge. This is because delegated decision making under the council’s constitution rests with individuals and not the board. In practice, this means decision making by officers in consultation with the chair or the board.
2. Board members should make every effort to attend meetings, but they can delegate to named individuals as appropriate and must endeavour to ensure that the delegated person attends
3. Others, as appropriate, may be invited by the chair to attend for specific items on the agenda
4. The board will receive key documents before consideration by the decision maker and includes: benefits matrix, business case, draft decision reports, end project report, exception reports, formal appeal reports, gateway review reports, highlight reports, lessons learned report, news releases, press releases, project plan, reports to executive board, tender documentation (where appropriate) and web content.
5. The decision maker might not be a member of the board, nor be in attendance, so there must be a clear mechanism for comments and recommendations to reach the decision maker