Use the search options below to find information regarding decisions that have been taken by the council's decision making bodies since 22 May 2015. If you wish to search for decisions prior to this date please use the search function under Search agendas, minutes and reports.
Alternatively you can visit the officer delegated decisions page for information on officer delagated decisions that have been taken by council officers.
For full details of Planning Applications please visit Planning Applications.
For information on decisions regarding Licensing please visit Licensing
In February 2019 Doncaster Council made the
decision to move away from traditional on premise licenses to
consuming Microsoft cloud-based products. The decision to do so
resulted in a financial saving and allowed the council to deploy
services in a more agile manner no longer limited by physical
hardware or dependant on our Data centres.
Since the beginning of the previous agreement, the Council and its
partners have benefitted by moving to Microsoft Cloud
services.
Document collaboration – SharePoint and One drive has allowed
users to collaborate and safely share documents with tools
unavailable before.
Security – Mobile Device management, credential security and
file security has been paramount when designing and deploying these
new services. The current agreement offers the licensing and
products to allow Digital and ICT teams to safely secure the
organisations data.
Over the next 12 months a further program of work is being carried
out to fully utilise and realise all the benefits of the new
Enterprise Agreement.
Due to the size of the organisation(s) an Enterprise Agreement is
still the most cost effective way to license these products and
services.
Using the Crown Commercial Services ‘Aggregation’
Framework, also known as collective buying, CCS can get a highly
competitive price and favourable terms from suppliers, when more
customers need the same, or similar, products and services. By
combining the similar needs of customers from across the public
sector, CCS can increase the national buying power to achieve
savings that would not be possible through individual buying.
Decision Maker: Assistant Director of Customers, Digital and ICT
Decision published: 07/09/2022
Effective from: 10/05/2022
Decision:
Enter into a 3 years with Microsoft and CDW
for the licensing of Doncaster Councils Desktop, Server and
Productivity software, choosing Microsoft 365 products that allow
for the use of cloud
technologies to support a modern and agile desktop.
See attached Officer Decision Record for further details.
Lead officer: Phil Herrington
To provide an extension of COVID designated
setting beds for a period of 8 weeks. These beds provide two weeks
of bed based care for people who are Covid positive with care and
support needs leaving hospital who are not able to return home. At
the current time usage of the Covid positive beds is low, however,
it is recognised that should the beds remain unused for Covid
positive discharges, they could be repurposed and piloted as
Transfer of Care beds. This would allow individuals who no longer
require an acute bed but who are unable to return home immediately,
a short term stay within a residential setting whilst their at home
arrangements can be made.
It is intended to fund this cost from the proposed earmarked
reserve of £1m for AHWB to meet cost pressures in adult
social care.
However this earmarked reserve for 2022/2023 will only be approved
as part of the Council’s final accounts process for
2021/2022.
Therefore, if not approved the £56k cost of this decision
will be managed as part of the overall care ladder spend in
2022/2023.
Decision Maker: Assistant Director Adults Health and Wellbeing
Decision published: 25/05/2022
Effective from: 03/05/2022
Decision:
To extend the provision of 10 block purchased
beds in Church View for a period of 8 weeks.
Lead officer: Kathryn Anderson-Bratt
To encourage and increase participation of
recreational activities on the open space and ensure that when
doing so the public are safeguarded from illegal off road
motorcycles.
This installation will reduce isolation for these residents and
encourage activities and socialising in the community.
The total cost of the facility and installation is £10,264.20
and is to be funded by £5,132.10 of Section 106 monies and
£5,132.10 from Doncaster Council Highways.
The Section 106 agreement for Doncaster Road, Denaby Main
(05/03291/OUT) site states the monies are to be used for
“providing/enhancing other areas of public open space within
the
Council's area." The Section 106 monies are not time limited.
A gate access point will be installed to the area to allow for
Street Scene to complete their maintenance programme.
The proposed development will be undertaken by Doncaster Council
Highways.
Decision Maker: Assistant Director Adults Health and Wellbeing
Decision published: 25/05/2022
Effective from: 12/05/2022
Decision:
To utilise Section 106 monies from Doncaster
Road, Denaby Main site (05/03291/OUT) for the purpose of funding
£5,132.10 for the installing a fence around the public open
space on Thirlwall Avenue, Conisbrough. This land is owned by
Doncaster Council and is a public open green space.
The full cost of the monies will be put towards the installation
cost.
The scheme will also be funded by Doncaster Council Highways and
they are contributing a further £5,132.10 to meet the full
installation costs of £10,264.20, via revenue
funding.
Lead officer: Debbie John-Lewis
- The continuation of an essential service
within the prison service.
- Gives assurance of further employment to Council staff to 2025,
without disruption in service to HMPPS and the prisoner communities
who use these libraries.
- Continuation of positive and valued working relationship with our
local custodial institutions.
- Neutral cost to Doncaster Council. Staff and book purchases paid
by HMPPS
Decision Maker: Director of Learning, Opportunities and Skills
Decision published: 25/05/2022
Effective from: 05/05/2022
Decision:
To approve the extension of an existing
contract to provide library services on behalf of HMP Lindholme,
HMP Hatfield and HMP Moorland. Effective prison library services
are proven through an evidence base to contribute to improving
literacy and skills for prisoners, and contributing to reducing
re-offending.
Extension date from expiry date of the 1 July 2022 to the 31 March
2025.
Costs to date for 2021-22 are totalling £170k across prison
library sites (HMP Moorland, HMP Lindholme, The Lakes, and Hatfield
YOI open). Costs include the staff for the libraries and purchases
of new books.
Lead officer: Nick Stopforth
There is a nationally recognised issue facing
all LAs that have seen an increasing number of appeals against
decisions that can be appealed to SENDIST, Doncaster is also seeing
this was significant increase in tribunals. In Doncaster the
numbers have risen significantly. In July 2017 there were 3 live
tribunal cases and in July 2021 there were 8. The total number of
tribunals in 2020 were 13 and currently as over April 2022 there
are 10 active tribunal cases. It should be noted that this does not
include cases resolved at the formal mediation stage. There are a
range of reasons for appeals to SENDIST, including:
- The Local Authority secured an EHC assessment but refused to make
an EHC plan
- The Local Authority has issued an EHC plan following an EHC Needs
Assessment
- I disagree with what the EHC plan says about the child or young
person’s special
educational needs (Section B)
- I disagree with what the EHC plan says about the educational
help/provision the child or
Young Person requires (Section F)
- I disagree with the school/college/institution named in the EHC
plan (Section I)
Alongside the increase in tribunals there has been a year on year
increase since 2016 in requests for statutory assessments, and
currently Doncaster maintains over 2300 Education Health and Care
Plans with over 200 in the 20 week process. Due to these ongoing
demands there is a need to increase the capacity in the SEND
Service. Without the additional posts there is a significant risk
to the LA both reputationally and financially.
Utilising the service transformation funding to provide additional
capacity will support the team to embed high quality case work
whilst responding to high levels of requests. Moving towards
embedding the additional workloads into business as usual.
Attendance post:
The AWPS has seen a significant increase in demand since the start
of the pandemic, with a 250% increase in EHE notifications and a
40% increase in CME referrals. The team has been disproportionately
affected by Covid and other serious illnesses and require extra
capacity in order to address the increase in need over the next six
months.
Decision Maker: Director of Learning, Opportunities and Skills
Decision published: 25/05/2022
Effective from: 06/05/2022
Decision:
To utilise funding identified through the
Service Transformation Fund of £109k to provide additional
temporary capacity into the SEND Team, in the form of:
- 1 year fixed term FTE Senior SEN Officer (grade 10) this would
use the existing Job Description but the post would focus on 1st
Tier Tribunal (SENDIST) work. That work in itself involves all
aspects of the Senior role.
- 1 year fixed term 1 FTE SEND Co-ordinator (grade 8) In addition
to utilise the Service Transformation Fund to provide additional
temporary capacity into the Attendance and Pupil Welfare Service,
in the form of:
- 1 x 0.5 Grade 8 Education Welfare officer for 6 months
£19,84
Lead officer: Rebecca Mason
We have received notification that Phil
Holmes, Director of Adults, Health and Wellbeing supports the
investment proposal of £64K to employ an NRT/CCTV Officer for
a period of 2 years.
This role will sit within the Neighbourhood Response Team, but will
be dedicated to improving intelligence gathering to capture CCTV
evidence from identified Crime and Anti-Social Behaviour (ASB)
hotspots, working closely with locality leads and Stronger
Communities Managers. The role also links to the new Doncaster CCTV
Strategy and builds on the success of our programme of investment
and re-structure of CCTV monitoring.
• The expanded network of CCTV has placed increased demands on
the CCTV / Reassurance theme manager and field technician.
• This proposal will establish a field based officer, who is
able to proactively gather CCTV evidence from identified crime and
ASB hotspots.
They will work closely with the CCTV manager and field technician
and provide greater resilience when these staff are on leave or
engaged on existing CCTV projects.
• The role will also liaise closely with locality leads and
Stronger Communities Managers to use intelligence to download
evidence from the existing network of cameras for urgent cases,
speeding up criminal justice outcomes and ASB interventions.
• At the moment, we have key locations where this role can
step in to support local enforcement plans, as we know the CCTV
footage will be of greatest benefit to local partners. Being highly
mobile, the role can deploy quickly to key locations.
• Full training and equipment will be provided and we seek to
fund the post for a period of two years, to provide proof of
concept and in the interim explore opportunities for longer term
funding.
• This proposal complements other improvements we have put
forward, designed to speed up CCTV downloads, improve intelligence
and respond to urgent installation requests.
• Based upon the cost of a grade 7 NRT officer, we estimate
the total costs of the proposal to be £64k over two years and
includes £2k for the purchase of a dedicated and specialist
laptop.
Decision Maker: Director of Adults, Health and Well-Being
Decision published: 25/05/2022
Effective from: 04/05/2022
Decision:
To approve the receipt of the investment
proposal to assist the implementation of the CCTV Strategy. A
Dedicated Role to Improve Intelligence Gathering and Recovery of
CCTV Evidence
- Neighbourhood response Team (NRT)/CCTV Officer for a period of 2
years.
Lead officer: Janice Jones
The implementation and continuing development
of the Localities model requires significant input from staff
dedicated to this work. A review of staffing and workload demands
has been completed and agreed with the Director of Adults Health
and Wellbeing to extend two Localities Business Support Officer
posts from April 2022 until 31st March 2023.
The work of the Locality Business Support officers will be a
continuation of existing duties carried out by the previous post
holder and includes supporting the Localities Team in the work at
Ward level to coordinate and drive delivery of locality plans,
undertake community engagement and analysis of engagement data,
increase community capacity and work alongside partners to develop
specialist areas of work e.g. frailty, isolation, poverty,
vulnerable families, local solutions, assisting Ward Members in
their community leadership role and locality governance.
The Locality Business Support Officers are grade 6 posts and the
cost of this proposal if implemented is for 11 months until 31st
March 2023 is £47,949. This costing may be subject to change
as the 22/23 rates have yet to be agreed. The posts will be funded
for the 2022/23 financial year from Adult Social Care
Transformation Fund held in a specific earmarked reserve.
The proposal is supported by HR as it meets corporate requirements.
The posts have already been evaluated under the GLPC system and do
not need re-evaluating. The employees on fixed term contracts are
being treated the same as employees on permanent contracts and
statutory employment rights apply. If the need arises to recruit to
any of the posts, the Council’s Safer Recruitment policy will
apply.
Consultation has taken place with Senior Managers with a stake in
the Localities model. The existing Localities staff have been
consulted and agree with proposal to extend the current working
arrangements as an interim measure until a longer-term solution is
implemented. Cllr Blake has also been consulted.
Decision Maker: Director of Adults, Health and Well-Being
Decision published: 25/05/2022
Effective from: 11/05/2022
Decision:
To recruit two Localities Business Support
Officers (grade 6) until 31st March 2023.
Lead officer: Jakki Hardy
There is a statutory requirement to publish a
Post 16 Transport Policy Statement by 31st May each year in
accordance with the Home to School Statutory Travel and Transport
Guidance published by the Government in 2014.
Decision Maker: Director of Learning, Opportunities and Skills
Decision published: 18/05/2022
Effective from: 12/05/2022
Decision:
There is a statutory requirement to publish a
Post 16 Transport Policy Statement by 31st May each year. Any
proposed changes must also be the subject of a consultation prior
to the change. The only proposed change to the policy for 2022/2023
was included in a wider consultation on home to school transport,
whichtook place between 29th November 2021 and 31st January 2022.
Following that consultation, it has been decided not to proceed
with the proposed change to the Post 16 Policy
Therefore, there are no changes proposed to the 2022/23 Policy
Statement and this will only contain updates to the names of
various bus passes, which are now offered by South Yorkshire
Passenger Transport Executive (SYPTE). These updates have been made
to the draft policy and a copy is attached for information.
Approval is now required to publish the policy in May 2022 in
accordance with the statutory requirement
Lead officer: Kim Holdridge
As part of the Spring Statement, the
Chancellor made further Household Support Fund available. Doncaster
Council’s share is £2,989.273.08 to cover the period
from 1st April 2022 to 30th September 2022. At least one third of
the allocation must be spent on vulnerable households with
children, which amounts to at least a further £996,424.36. We
have already provided the above to vulnerable households with
children over the Easter Holidays out of this further allocation of
Household Support Fund and wish to do the same for the May school
holidays, the estimated cost is a further £235,495. Other
parts of this initiative will be included in a key decision report
but time is of the essence for the May school holidays, hence this
separate Officer Decision Record progressed more urgently.
The objective is to provide further much needed support to families
on the lowest incomes and in most need of support at a time when
the cost of food and energy has increased significantly.
Decision Maker: Director of Corporate Resources
Decision published: 13/05/2022
Effective from: 10/05/2022
Decision:
1. The provision of school holiday food
vouchers during the May school holiday to children currently in
school and in receipt of free school meals; and
2. An equivalent payment for the May school holiday period to
non-school age children where the household is in receipt of a
council tax reduction or housing benefit due to low
income.
Lead officer: Julie Grant
See attached Officer Decision Record for full
details
Decision Maker: Director of Public Health
Decision published: 13/05/2022
Effective from: 28/04/2022
Decision:
In 2019, Doncaster Public Health undertook a
Public Health England evaluation of our alcohol strategic direction
and found we were lacking a specific alcohol campaign to reduce the
harms of alcohol here in Doncaster.
It is estimated that Doncaster has approx. 4313 dependent drinkers
and 3848 hospital admissions caused by alcohol each year. The cost
to the NHS here in Doncaster due to alcohol is £17.2 million
per year. Nationally alcohol specific deaths have increased by 20%
between 2019 and 2020.Doncaster is also estimated to have over
12,000 people drinking at higher risk - Men who regularly drink
more than 50 units a week and women more than 35 units.
Over the past two years, the number of referrals into Aspire has
increased by over 200% –officially the highest increase in
all of England confirmed by Public Health England.
Over the past two year’s Public Health has commissioned Rdash
to deliver an alcohol campaign on a year on year basis here in
Doncaster entitled RethinkYourDrink.
Rupert Suckling the Director of Public Health would now like a 3
year contract for a dedicated alcohol campaign hence going to
market as over 25K over the 3 year period.
Lead officer: Dr Rupert Suckling
A paper was taken to the CCG Executive Board
outlining the case for the need to align the Tier 3 weight
management service pathway with the Tier 4 weight management
service ( currently Commissioned and funded by the Doncaster
Clinical Commissioning group). This was
evidenced in a service review back in 2019 and later proposed in a
paper presented by theAssistant Director of primary care and has
since been approved by the Doncaster CCG Board.
Conversations have taken place both with the CCG (and the current
provider) with a view to novation of the current contract using
remaining BCF resources until March 2023 and then the
CCG would pick up the service as part of a block contract with the
provider from 1st April 2023. This would also mean that no further
procurement is required by Public Health and the service would be
secured and aligned with the Tier 4 weight management service by
1st June 2022.
Decision Maker: Director of Public Health
Decision published: 13/05/2022
Effective from: 03/05/2022
Decision:
To novate the contract for the Tier 3 weight
management service (currently provided by Doncaster and Bassetlaw
Teaching Hospitals NHS Foundation Trust) from Doncaster Council to
Doncaster Clinical Commissioning group (or equivalent organisation)
commencing from 1st June 2022 following an Executive board decision
taken at Doncaster CCG in November 2021.
Lead officer: Louise Robson
See attached Officer Decision Record for full
details
Decision Maker: Director of Public Health
Decision published: 13/05/2022
Effective from: 27/04/2022
Decision:
A decision has been taken by the Director of
Public Health to award a grant to the Club Doncaster Foundation for
£60k for 2022/23 to support the implementation and delivery
of the ‘Home Goals’ wellbeing programme and will be
paid in quarterly instalments on the receipt of satisfactory
quarterly reports/monitoring and outcomes
data from the provider. Payments will be made to the sum of
£15k per quarter commencing with £15k in Q1 and the
recurring payments of £15k in Quarters 2,3 and 4 respectfully
.
Lead officer: Louise Robson
See attached Officer Decision Record for full
details
Decision Maker: Director of Public Health
Decision published: 13/05/2022
Effective from: 27/04/2022
Decision:
To provide ‘capital allocation’ to
Doncaster Culture & Leisure Trust (DCLT) to the value of
£718,200 over financial years 2022/23 and 2023/24.
To include in the Council’s Capital programme
Lead officer: Andy Maddox
See attached Officer Decision Record
Decision Maker: Director of Public Health
Decision published: 13/05/2022
Effective from: 20/04/2022
Decision:
To award the contract for Public Health
Services for 5 to 19 year olds to Rotherham Doncaster and South
Humber NHS Foundation Trust commencing August 1st 2022.
Lead officer: Carrie Wardle
See attached Officer Decision Record for
details
Decision Maker: Director of Public Health
Decision published: 13/05/2022
Effective from: 20/04/2022
Decision:
To extend the contract with RDaSH for the
provision of the IPC Service for one month from the 1st to the 30th
April 2022 to cover for current commissioned service that had
limited scope.
To enter into the Section 76 contract with Doncaster CCG for the
provision of enhanced Doncaster wide IPC services for 11 months
from the 1st May 2022 to the 31st March 2023.
Lead officer: Victor Joseph
Decision Maker: Cabinet
Made at meeting: 11/05/2022 - Cabinet
Decision published: 11/05/2022
Effective from: 11/05/2022
Wards affected: Edlington and Warmsworth; Norton and Askern; Rossington and Bawtry; Thorne and Moorends; Town; Wheatley Hills and Intake;
Lead officer: Debbie Hogg
Decision Maker: Cabinet
Made at meeting: 11/05/2022 - Cabinet
Decision published: 11/05/2022
Effective from: 11/05/2022
Wards affected: (All Wards);
Lead officer: Teresa Bainbridge
Decision Maker: Cabinet
Made at meeting: 11/05/2022 - Cabinet
Decision published: 11/05/2022
Effective from: 11/05/2022
Wards affected: (All Wards);
Lead officer: Stephanie Douglas