Decisions

Sheffield Council (SCC) holds responsibility for a number of funding streams within the Sheffield City Region (SCR). A financial appraisal of a scheme to build 44,000 sq ft of business space at RHABP by Robin Hood Airport Developments Limited (RHADL), identified a viability gap of £1,010,000. SCC approached Doncaster Council to apply to
the SCR Growing Places Fund (GPF), and then transfer the equivalent in aid to RHADL through a separate Facility Agreement.

Seeking a catalyst for development at RHABP, DMBC entered into a Facility Agreement with SCC to secure the GPF and a separate facility agreement with RHADL to facilitate the development and provide aid to the project.
The facility agreement with RHADL contained references to the site location within an Enterprise Zone at RHABP.

A risk assessment, completed by officers from
the Legal and Strategy & Performance Teams was presented to the Director of Regeneration and Environment, Assistant Director of Legal and Demographic Services and the Assistant Director of Finance on 29th March 2017. It was unilaterally agreed to progress with the scheme and ask the Sheffield City Region to intensify efforts to secure an Enterprise Zone at RHABP.

The RHADL Facility Agreement was completed in May 2017, at a time when:
- Sheffield City Region had agreed to adopt 10 hectares of Robin Hood Airport Business Park in a portfolio of enterprise zones;
- Written agreement was secured from the Treasury that the RHABP would be adopted as an Enterprise Zone;
- SCR had submitted a form application to the Treasury to place RHABP and a number of other sites in the SCR into law.
- The site was actively marketed by SCR, the Government and Doncaster Council as an Enterprise Zone.

RHADL completed the construction of 10 units totalling 44,000sqft in March 2018.

On 22nd February 2018 the SCR received written confirmation that the Government had rejected the SCR Enterprise Zone application. This decision has presented Doncaster with a number of new opportunities including:
- Future business rate receipts do not have to be relinquished to the Sheffield City Region and will be retained by the = Council in line with current business rate law.
- Companies located in the proposed enterprise zone were excluded from receiving aid from the DMBC Business Investment Incentive Scheme. Business Doncaster is now able to better tailor assistance to the needs of companies locating at the Business Park.

A Deed of Variation between Doncaster Council and Robin Hood Airport Developments Limited is required to reflect the position that Robin Hood Airport Business Park is not an Enterprise Zone.

See attached Officer Decision Record for further details.

To enter into a Deed of Variation to an existing Facility Agreement between Robin Hood Airport Developments Ltd (RHADL) and Doncaster Council, wherein the parties confirm that the Property at Robin Hood Airport Business Park (RHABP) is not in the Sheffield City Region Enterprise Zone and agree that all references in the Facility Agreement dated 3rd May 2017 to the Property being located in the Enterprise Zone are deleted.

In September 2018, Plover Primary Hearing Impaired Additionally Resourced Centre will need support from a Teacher of the Deaf (ToD) from its Service as one ToD will be on maternity leave and the Lead ToD will be returning to work after a pre-planned operation. There is a need to expand capacity at Outwood Academy Danum ARC as Year 9 (currently Year 8) students will choose different subjects and will need their own support and Year 8 (currently Year 7) students will be grouped differently according to ability.

(Further background information is provided in the attached Officer Decision Record)

To increase current Teacher of the Deaf (ToD) post from 0.8 FTE to 1.0 FTE, UPS2 SEN1, term time only.
The main duties, functions and responsibilities of the post are made clear in the Job Description. The ToD will work in both a peripatetic role and work in the Primary and Secondary HI ARC provisions at Plover Primary and Outwood Academy Danum.
The post-holder will be required to carry out the roles and responsibilities as per the Job Description in the following provisions: Peripatetic caseload, the Primary HI ARC at Plover Primary and the Secondary HI ARC at Outwood Academy Danum.

The Young Carers Service is a key priority for DMBC and the CYP. There are plans to develop the service in line with adult caring services starting with a Carer's Charter. Consultation with Young Carers council is currently taking place about, the charter, the service offer and appropriate marketing for the service. The new initiatives will ultimately help to identify and support more Young carers; however in the interim we have a duty to support the Young Carers who have been referred to the services.

The Young Carers Service transferred to DMBC on the 1st October 2017. There is an urgent requirement to extend the agency staff cover of one staff member for maternity leave. This is from February 2018 and is needed until September 2018.

The procurement process has been followed in searching for an appropriate provider for this piece of equipment. This has gone out to tender to ensure that the equipment sourced is to the necessary British Standards and specification. The tender has been awarded not only on price, but also on the quality to reduce the need for repair in the future and added value.

To approve the allocation of £17,819 of Section 106 monies for:
1. The installation and maintenance of a 'Spinmee Inclusive Roundabout' in Bentley Park.
2. To move Gym Equipment from Toll Bar to Bentley Park.
3. To include the scheme in the Adults, Health & Wellbeing Capital Programme.
4. To approve scheme implementation.

Sheffield City Council holds responsibility for a number of funding streams within the Sheffield City Region. A financial appraisal of a scheme to build 44,000 sq ft of business space at RHABP identified a viability gap. Sheffield City Council then approached Doncaster Council to apply to the SCR Growing Places Fund ad transfer the equivalent in aid to RHADL through a separate Facility Agreement.

A Deed of Variation between Doncaster Council and Robin Hood Airport Developments Limited is required to reflect the position that Robin Hood Airport Business Park is not an Enterprise Zone.

To enter into a deed of variation to an existing Facility Agreement between Robin Hood Airport Developments Ltd (RHADL) and Doncaster Council, wherein the parties confirm that the property at Robin Hood Airport Business Park (RHABP) is not in the Sheffield City Region Enterprise Zone and agree that all references in the Facility Agreement dated 3 May 2017 to the property being located in the Enterprise Zone are deleted.

In December 2017, Doncaster Council, in partnership with the Friends of Sandall Park, submitted an application to SUEZ for funding towards an extension to the popular Woodland Adventure Play to be installed in Sandall Park at a cost of circa maximum £38,529.00. We were successful in this application and SUEZ is prepared to pay £38,529.00 of grant towards the costs of the project.

The payment to SUEZ Communities Trust of £4,431 from section 106 monies has been made as a contribution to enable the release of funding to a supported project. A payment which is called the Contributing Third Party (CTP) payment.
We now need to decide to accept the funding and implement the project.

To accept £38,529.00 of SUEZ funding to purchase and install the second phase of Woodland Adventure Play in Sandall Park; include the project in the R and approve the draw down of the overall £38,529.00 budget to commence delivery subject to the receipt of appropriate terms and conditions of the SUEZ Grant.

Hexthorpe Flatts Cafe was formerly a toilet block which were delapidated and unfit for use and did not provide a good first impression for visitors. The toilets were put on the market to let in 2012 with a tender received to convert into a cafe which provided a much improved asset.
The tenant however has not been able to make a profit or break even since opening the cafe and has changed the status to a CIC. As an outcome of the change in status the tenant has approached the Council to operate the break clause in the existing lease and requested a new lease for a reduced rental.

To grant a new lease of the Hexthorpe Flatts Cafe to The Dell Cafe CIC.

The land is approximately 209m2 (0.05 acres) at the junction of Radiance Road and Churchill Road and is currently unfenced, vacant, overgrown and covered in litter. The land has limited development potential on its own but may be of interest to the adjoining owner for additional garden, access to create a driveway and/or an extension to their property. It may also be suitable for additional car parking for one of the many businesses on the surrounding industrial estate.

This land has been identified for disposal and was approved for disposal by auction at Strategic Decision Making Group on 25 April 2018.

The property will provide vital capital funding to enable the delivery of the Council’s Capital Programme.

A procurement exercise is currently being undertaken. The land will be entered into the successful auctioneer’s next available auction.

To approve the disposal of land adjacent to 18 Radiance Road, Wheatley by auction.

The ground lease at Plot 5, Nelson Street is for 99 years from January 1981 with no rent review clauses. The site area is 0.5 acres and is used for motor trade use.
As part of the Asset Review Programme this was identified as a possible sale.

To seek approval for the sale of the ground lease known as Plot 5, Nelson Street, as per the District Valuation.

The Paediatric OT is ordinarily staffed with 1.5 FTE and 1 PTE OT assistant.

There was a period when both qualified OTs were absent from work and a waiting list accrued. All full time staff have waiting lists and the waiting list is not being addressed.

To recruit a full time Locum Paediatric occupational therapist to deal with the paediatric waiting list.
To extend the contracts of the current 2 full time locum adults occupational therapists by 3 months each.

The Care Act 2014 requires the Council to ensure that carers are supported to maintain their well-being achieve outcomes that matter to the carer and enable the carer to continue to care for as long as they are willing and able. Under the Care Act 2014, local authorities have a responsibility to assess a carer’s needs for support where the carer appears to have such needs.

Going forward there needs to be an approach in place whereby the focus is on family stepping in when the carer experiences a crisis or if known to the Council and are in receipt of short breaks vouchers that they are utilised. If the person is not known to the Council then on application for the scheme the family identify a care provider who will provide replacement care. This approach going forward is consistent with other Local Authorities.
In order to progress this work in a planned way and being mindful of working with carers, social care teams and other partners, the current provider Age UK Doncaster should be commissioned to provide an on call service and respond as required when a card is activated from 1 April 2018 to 31 March 2019. A CPR Waiver has been agreed for 12 months only.

To agree fro Age Uk to continue to deliver an on call and response service for the Carers Emergency Card Scheme and its activations to march 2019.

The Collections Development Policy is an important document for Doncaster Museum and Cusworth Hall. In December 2016 we re-applied to the Arts Council for Museum Accreditation for Cusworth Hall Museum. The Arts Council have not had the capacity to review the application until now. Unfortunately this document became out of date in January 2018 and so they will not accept it. We are re-writing the policy, but wish to undertake a significant overhaul and re-think as we move towards a different service delivery model for the new Library, Museum, Gallery and Archive. This will also involve community engagement in the policy development for the first time.
In order to give us the chance to undertake this work (which we estimate will have been completed for approval by October 2018) the Arts Council have agreed to accepting a one-year extension of the 2013-18 policy.

To extend the current Collections Development Policy by one year until January 2019.

It is necessary to continue the backfill arrangements fort he Head of Service post for a further period of 9 months whilst the post holder is seconded into the Assistant Directors Post until the end of March 2019.

It is essential that the extra capacity provided by the Service Managers post is retained for a longer period or there is a risk that the transformational projects will slip.

To approve a 9 month extension to the current Interim Service Managers post within Adult Community Provision commissioned through Reeds Recruitment Agency.

This contract extension will be effective from 1 July to 31 March 2019.

The request is to extend the 1 FTE Consultant/Programme Manager for the 1 June to 31 December 2018.

This is to ensure all work is completed and that knowledge is not lost as Adults pick up the One Directorate Work and take it forward.

Previous ODR (1819005) relating to this was to extend and transfer the role from LOCYP to AHWB Your Life Doncaster Programme Team, this ODR extended the role until 31 May and confirmed this was to begin the transition to the next phase of the DIPS Programme and aid the One Directorate Plan.

The worker has now begun to pick up the work from AHWB side and this ODR is to confirm the extension of this role within AHWB Directorate from 1 June 2018 to 31 December 2018.

This assignment will be an additional resource to the Programme Office structure over and above the current establishment.

The Paediatric OT service is ordinarily staffed with 2x Fully qualified OTs (1x full time and one who has recently reduced her hours from 26 down to 18.5) and 1x part time OT assistant.

There was a significant period of time (9-12 months) where both of the qualified OTs were absent from work. The service was covered sporadically by locums and subsequently a waiting list accrued. The part time OT is now back in work however the full time OT is off sick and has not been fully back in work since May 2017.
We have a FTE locum OT covering casework and a part time advanced practitioner OT assisting with complex cases and carrying out developmental tasks to ensure the service is operating in line with the councils legal obligations.

The paediatric OT service is in a position where all staff members are holding full caseloads and are only able to respond to urgent referrals. Consequently, the waiting list is not being addressed and is in fact growing. Referrals are dating back to September 2017 (8 months).
Whilst we allocate referrals where there is an immediate safety risk, we have children remaining on our waiting list who have very complex needs. A delay in service to these children will impact on their opportunities to meet their developmental milestones, maximise their full potential and become functional contributing members of their homes and communities.

To enable the current Locum Paediatric Occupational Therapist to remain in their full time post to provide cover in the service due to staff absence.

See attached Officer Decision Record.

To extend the current contract for a for a 12 month period for the Static Day Centre contract (provider is Making Space) as this contract is in scope for the wider Day Opportunities Review.

CM2000 have been contacted to provide the EMS used by the STEPS service since March 2012.
On 31 March 2017 CM2000 Limited was hived up to HAS Technology Ltd.

The novation will not result in any modifications to the manner in which the contract is performed, services delivered or price.

To agree to novate the contract to provide an Electronic Monitoring System (EMS) used by the STEPS service from CM2000 to HAS Technology Ltd.

Adwick Hub is one of the remaining large traditional centres operated by the Council’s Adult Services In-House Provision.
The centre at Adwick provides support and daytime activities to adults who have been assessed under the Care Act as having an eligible social care need. This includes adults with a learning or physical disability and older people. Transformation of day opportunities has included the re-provision of services in local areas closer to where people live: enhance people’s community participation and inclusion.
Bentley library is a community run facility that can accommodate people from Adwick who live in the Bentley and neighbouring areas.
The community facility supports the key principles of day opportunities improvement programme.
Community partnerships
Co-production
Community Inclusion and participation
Increasing independence
Improving health and wellbeing
Increasing choice and control
Bentley library supports Intergenerational Practices promoting all age shared learning.
The building is on 2 floors, with toilet facilities on the first floor. There is a small lift to support one wheel chair user. Doncaster Fire Safety compliance requires evacuation equipment to support more than one wheelchair user to access the toilet facilities and first floor activities. Four people per day who use wheel chairs living in Bentley or surrounding neighbourhoods have been identified and keen to access the first floor rooms and activities

Capital Bid Application for up to £5000 to:
Purchase and Install Evaccess evacuation equipment (stair climber) in Bentley Library, to give wheelchair users access to toilet facilities and activities on the 1st floor. The equipment is required to make Bentley Library, Doncaster Council Fire Safety compliance

It is necessary to temporarily extend the two current Heads of Service posts within Adult Commissioning for 2 months. These temporary arrangements will enable the current post holders to complete the following projects:-

Project lead for the supported living tender
Implementation of Trusted Assessor
Review of Grants
Extra care development
Children in transition accommodation

Following the completion of the projects detailed above it is proposed to transfer one of the posts to Adult Communities to lead and undertake the following specific project:-

RDASH/Solar Centre re-provision

The salaries of the current interim Heads of Service will remain as is.

To approve a short term extension from 1st May to 29th June 2018 to the two interim Heads of Service posts (HOS) within Adult Commissioning and Contracts. Both posts have been permanent vacancies. This extension is to allow them to complete specific necessary commissioning project work.

To approve one of these posts to be extended from the period 2nd July to 28th September 2018 to undertake a specific project within Adults Communities

Both post holders were recruited through the Council's procured arrangements with Reeds recruitment agency.

See full details within the attached Officer Decision Record.

To approve the revision of the Council's practice in the administration of Care Home Third Party Top-up fees to comply with the Care Act 2014.

The facility would be leased to, managed and delivered by Doncaster Culture and Leisure Trust (DCLT) using their experience of the management of the Leopard and the Counting House, and other commercial facilities. The demised premises shall be used as a tap selling a range of real ale, craft beer, traditional bitters, wine and local spirits. This will be complimented by hot beverages, speciality blended soft drinks that can all be enjoyed in the tap, out in the court yard or as a take away. Food will also be available as part of a growing visitor offer at the hall and park. Alterations to the overall style of this proposed provision would only be agreement with the Council. Full Planning and listed building applications would be progressed accordingly.

To approve the lease for a Micro-brewery and Tap at Cusworth Hall to DCLT.

The post holder of Post No. 906068 (Grade 7, job-share) retired on 31.03.18. Her job-share partner was unable to take on the role full-time. Despite a recruitment process which stretched far and wide (the vacancy was circulated to all NHS libraries in England in addition to being advertised on the Doncaster Jobs website) and receiving a number of applications, following the shortlisting process there were no applicants suitable to invite for interview.

In addition, just after this decision had been made, the post holder of Post No. 906037 (Grade 5, 1 FTE) took the decision to retire and will do so on 13.05.18. As the Knowledge Library and Information Service for Health continues to deliver against a performance framework in a changing environment, the service manager post - Post No. 906047 (Grade 10, Knowledge, Library & Information Services Manager) should also be in scope when considering the future skills and competencies required to lead a modernised service area.

This provided the opportunity to re-visit the staffing structure and skill mix as a whole and make recommendations for change, based on the changing needs of skill mix that the service requires to enable it to move forward with changes and developments being introduced by service developments elsewhere at Doncaster and Bassetlaw Teaching Hospitals NHSFT (DBTH) and the changes, developments and priorities of the Health Education England (HEE) Knowledge for Healthcare (KfH) programme and to make the first steps to stabilising the service through a succession planning process. It will also allow for staffing levels to be secure as the service continues to provide cover across its four service points across the three DBTH sites and the outreach services that it delivers to RDaSH.

1. To complete the main proposed changes to the staffing structure at DRI & Bassetlaw Knowledge, Library & Information Service so as to address the changing needs of the service, the workforce and its skill mix. Identifying the skills mix required and modifying the structure and posts will enable the service to move forward with changes and developments being introduced by service developments elsewhere at Doncaster and Bassetlaw Teaching Hospitals NHSFT (DBTH) and the changes, developments and priorities of the Health Education England (HEE) Knowledge for Healthcare (KfH) programme, and to take the first steps to stabilising the service through a succession planning process.
All the changes proposed below are within the current costs of the SLA held with DBTH:
- To action the changes to working hours for Post No. 906036 (Grade 5) from 0.59 FTE to 0.81 FTE with effect from 01.05.18. (The post holder shall also retain the 0.09 FTE hours they hold under the rolling contract that we have with RDaSH).
- To formally acknowledge that Post No. 918592 (Grade 7) changes from a job-share post to a part-time post, and action the changes to working hours from 0.50 FTE to 0.54 FTE with effect from 01.05.18.
- To reduce Post No. 906037(Grade 5) from 1 FTE to 0.41 FTE with effect from 14.05.18 (following the retirement of the current post holder on 13.05.18) and commence the recruitment process for the post immediately.
- To create a new Clinical/Outreach Librarian post, Grade 8 0.54 FTE with effect from 01.05.18 and commence recruitment for the post immediately (no job evaluation required as we already have another Grade 8 Clinical/Outreach Librarian in post).
- Create a new post – Modern Apprentice (Level 2/3 – depending upon outcome of further discussions with the Apprenticeship team and the outcome of the job evaluation process. Once the job evaluation process is complete, to commence the recruitment process immediately.

2. To review the current and future role and job description of Post No. 906047 (Grade 10, Knowledge, Library & Information Services Manager) in light of the changing needs of skill mix that the service has made to enable it to move forward with changes and developments being introduced by service developments elsewhere at Doncaster and Bassetlaw Teaching Hospitals NHSFT (DBTH) and the changes, developments and priorities of the Health Education England (HEE) Knowledge for Healthcare (KfH) programme, therefore to look at and evaluate the role in light of these changes and increased needs and demands, and to make the first steps to stabilising the service through a succession planning process. This will require revisions to the post’s job description and person specification, in consultation with the Trust. This will lead to the post-holder being at risk, as the current post will be deleted, and a new service manager post created with updated skills and knowledge requirements.

See full details in the attached Officer Decision Record.

To create an additional Interim Head of Service/Project Lead in Adult Social Care from March 2018 until the 31 March 2019. This post will lead on the transformation of front door service in Adult Social Care. The post holder will also lead the Integrated Discharge Team. They will develop clear links to Intermediate Care Service and they will lead on the alignment of mental health staff under Council operational management.

The decision outlines how Adult Social Care Management cover 7 days, including Bank Holidays and ensure social workers have access to Management Support across 7 days.

Government thinking is pushing the NHS and Local Authorities to wards 7 day working as clearly patients should not be disadvantaged due to the day of the week that they are admitted to hospital and need to be discharged as soon as possible in order to reach their maximum potential. In addition, Better Care Fund is dependant on progress toward Integrated 7 day working.

From 2 June 2018, all new Social Worker appointments will be on a 7 day working basis to ensure Doncaster have appropriate resources in place. Staff regardless of their base during the week will work on a rota basis covering IDT and other Dishcarge Pathway.

The decision to ensure appropriate management cover is available at weekends and bank holidays to support patient flow and discharges across the Health and Social care system and to reduce Delayed Transfers of Care.

Informal staff consultation has taken place with formal consultations being finalised.

Well Doncaster is a community based project seeking to improve health. The vision for Well North sits in the principles of Public Service Reform. Partners across health, social care and wellbeing are working to integrate service delivery at a time of reduced public spending in communities. Local Authorities and partners are driving transformational change in the redesign of services, breaking down silos to deliver better outcomes and value for money. Well North will add value to this work by developing and testing innovative approaches to improve outcomes for those with the poorest health and most complex lives.

To fund Phase 3 of the Well Doncaster community offer, though releasing £167k from the Better Care Fund (BCF) as per the submitted and approved BCF 2017/18 to 2018/19. The £167k is already profiled to Doncaster Public Health to support the development of the 4 new 'Well' areas. These areas have been identified as priority public health and community areas which have high levels of health inequalities, poor health and housing with limited resources. These areas add Edlington, Stainforth, Bentley and Balby to the original Denaby area.

At the request of Schools Forum, the Department for Education / Secretary of State gave permission to establish a central Schools Block DSG expenditure budget of £1,000,000
to focus on two areas:-
• Access;
• Safeguarding.

The budget is provided to deliver learning environment improvements within Schools, Academies, PRUs and Learning Centres and it is expected that a 10% contribution will be required towards any project based on the estimate provided. It is intended that the
funding will be allocated over a 3 year period with a full review and progression report supplied to School Forum in July 2018.
Schools Forum delegated responsibility for administering the funds through the Learning Provision Organisation Board and the initial requests were considered on 9 November 2017.

The Board discussed each application on a case by case basis following recommendations from Construction Services and the School Organisation Service. The approved bids were felt to meet the defined criteria of the Safeguarding and Access fund and were as such approved under these conditions.

Additional conditions were also placed including that fencing should be installed at the accepted height of 1.8 metres due to planning regulations, unless specific need can be
evidenced otherwise.

To approve the Safeguarding and Access capital allocations outlined with the attached ODR which were approved by the Learning Provision Organisation Board (LPOB).

The Health and Social Care System Transformation Governance Group has recognised the need for the transformation capacity, to take forward the Areas of Opportunity across health and social care commissioners and providers in Doncaster.
Transformation capacity has been provided so far this year by Ernst

To create the post of Health and Social Care Transformation Director and fund it from the Better Care Fund.
The post will drive forward the implementation of the Doncaster Place Plan, working with a range of Health and Social Care partners and integrating health and social care services.

The Sprotbrough Ward has Section 106 monies of £11,000 from the Roe Croft Close/Stone Cross Drive development. Planning reference 11/03071/OUT. The wording in the planning agreement states 'for the creation of public open space or for the enhancement of an area of existing public open space within the ward. Elected Members, the Stronger Communities Team and the Parish Council have for some time been supportive of a zebra crossing being installed at this location. It is seen as a way to encourage increased footfall and better utilisation of a public open space area in close proximity to Melton Road by achieving a safer method of access across a busy road.

1. To approve the provision of a zebra crossing at Melton Road, Sprotbrough part funded by £11,000 of Section 106 monies from Planning Reference 11/03071/OUT.
2. To approve the scheme delivery inclusive of contract management/tender/contract award.
3. To include the scheme in the Adults and Communities Capital Programme.

The introduction of the children and Social Work Act 2017 brings with it some opportunities for alignment across both the safeguarding children's and adults agendas.
- The replacement of Local Children Safeguarding Boards with loal safeguarding partners.
- The establishment of a new national Child Safeguarding Practice Review Panel
- The Transfer of responsibility for child death reviews from Local Safeguarding Children Boards to new Child Death Review partners

To appoint an external consultant to develop a sustainable model to align the Doncaster Safeguarding Children's Board and Doncaster Safeguarding Adults Board structures, sub structures and business support arrangements to reduce duplication within the system and streamline efficiencies to ensure the Boards are fit for purpose and sustainable for the future.

The existing Shared Lives arrangements were tendered in 2013 with the successful bidder. Avalon starting to develop the service in Feb 2014. The contract was initially for three years with two 12 month extensions. The contract will end on 31st March 2019.

To re-tender and award the contract for the delivery of Shared Lives Service in Doncaster from 1st April 2019, for a period of 5 years, with the option to extend for a further 12 months on two occasions.

The Business Case for the Transformation of Adult Social Care identified that Learning Disability services should embed a person centred, strengths based approach to assessment and support - promoting independence and personalised care whilst achieving value for money. It also recognised that the number and cost of care packages should be reduced in order to make savings using a strengths based assessment and utilise Care Act guidance to determine assessed, eligible unmet need. Accordingly a team of specialised social workers was established to review all those clients in receipt of a high-cost placement or package of care in order to focus on supporting individuals to have better quality of life, quality of support and cost of care.

To request the extension of agency contrats for a period of 3 months for the Working Age Adults review team, which consists of 1 Advanced Practitioner and 3 Social Workers to allow the recruitment of fixted term contracted staff for the duration of the project.

DCST should be the main provider of claims for SF PbR, however the capacity within the organisation is such that there is a need to prototype an initiative providing business support to Managers, to draw out the relevant information and evidence in order to submit claims to DCLG for PbR.

To fund an agency Business Support worker to undertake a support role with managers in Parenting and Family Support within DCST. Note the post will be recruited by and managed by Doncaster Children's Services Trust (DCST), as part of their processes in delivering Stronger Families programme outcomes. This post will test out the proposition that this is the required support needed to enable evidence to support Payment by Results (PBR) claims, to be completed and fed to DMBC Strategy Performance Unit (SPU) for claims processing.

To utilise Section 106 monies from Doncaster Road, Denaby Main site (05/03291/OUT) for the purpose of funding £10,000 for the installing and maintenance of Adult Outdoor Gym equipment on the public open space in Denaby Memorial Park. This land is owned by DMBC and is a public open green space.

To utilise Section 106 monies from Doncaster Road, Denaby Main site (05/03291/OUT) for the purpose of funding £10,000 for the installing and maintenance of Adult Outdoor Gym equipment on the public open space in Denaby Memorial Park. This land is owned by DMBC and is a public open green space.

Bentley Miners Welfare is a CISWO owned recreational facility used by AFC Bentley as the home for the first team (a men's Step 7 Club), the reserve team plus the U15s, U16s, U17s and U18s. AFC Bentley also use two other local sites to house the other 10 of its 16 teams.

To approve an allocation of £10,000 Section 106 money, as a contribution towards the provision of a replacement clubhouse at Bentley Miners Welfare, The Avenue, Bentley. The funds to be allocated are from the S106 Agreement relating to Planning Application 97/3516/P - The Avenue, Bentley.

DMBC and Second 2 None Healthcare Limited are party to a contract for the provision of commissioned care and support service - Lot 7 - Framework for Additional service Providers dated 4th November 2016 (the contract).
As part of an internal reorganisation of its group of companies, Second 2 None Healthcare Limited has transferred its business to another company within its group, Clarity Homecare Limited.
As a result, Second 2 None Healthcare Limited wishes to transfer its rights and obligations to Clarity Homecare Limited under the Contract to as part of the business transfer.

To agree to novate the Commissioned Care and Support framework to a transfer of business from Second 2 None Healthcare Limited to Clarity Homecare Limited.

Approval was given in Autumn 2016 to introduce a temporary Team Manager for the in-house intermediate Care Services (Grade 11) for a period of 12 months, combining both Home Care Services - STEPS and Positive Step Assessment Unit under a single management structure reference (ODR 2016

Extend the Interim Team Manager Post for Intermediate Care Services for a further 12 months.

The challenges facing health and social care are well documented with increasing demand due to an aging population. Fragmented services and increased cost of delivering health and social care. Health and Social partners across Doncaster have been considering the transformation needed to completely remodel adult social care, health and wellbeing systems and services and the local Place Plan contains a compelling vision where 'care and support' will be tailored to community strengths to help Doncaster residents to maximise their independence, health and wellbeing.

To recruit 2 additional Wellbeing Officers, initially for 1 year to provide the capacity to actively support the development and rollout of the Community Led Suport model.

On 20th March 2018 Cabinet approved the progression to Funding Agreement stage and the subsequent acceptance of £750,000 SCRIF funding (subject to the negotiation of acceptable terms and conditions with the grant sponsor and Network Rail) in relation to the Doncaster Urban Centre Waterfront West project. Cabinet also delegated the agreement of the terms and conditions of the funding agreements to the Director of Regeneration and Environment in consultation with the Mayor and Chief Financial Officer.

Doncaster Council, Sheffield City Region (SCR) and Network Rail have now concluded detailed negotiation on the respective funding agreements and the Council is now
satisfied that this ODR records the decision to accept and sign-off the agreements.

The SCRIF funding is to be used for the refurbishment scheme to the Friar’s Gate Bridge and the main project output is the delivery of an upgraded Bridge by March 2019. This will unlock the development of new accommodation and depot facilities by Network Rail at their Marshgate site. The outcomes of this redevelopment will be the safeguarding of 600 jobs in the rail sector in addition to 60 jobs in the local construction sector. The £9m investment by Network Rail will generate a net GVA uplift of £21.29m for the City Region.
Box

Approve the signing of the Funding Agreements with Sheffield City Region and Network Rail in respect of the Waterfront West project and the subsequent acceptance of £750,000 SCRIF funding in relation to the Doncaster Urban Centre Waterfront West project, including the drawdown of the associated budget in the Council’s Capital programme for the purpose of the project.

Bawtry has a very busy and varied night time economy, To this end Bawtry Town Council have requested permission for a Hackney Carriage type rank i.e: a system whereby Taxis are waiting at a designated rank and anyone can get into them, no pre booking required. The Town council do not want an arrangement where someone has to ring in advance and book a mini cab as people can do this at the moment.

Problems arise for those who don’t have a pre booked taxi and then cannot obtain one to get home. Many visits to the town are spontaneous and mini cabs tend to be difficult to secure late at night on a weekend for example.

Notice will be given under section 63 of the Local Government ( Miscellaneous Provisions ) Act 1976 to create a Hackney Carriage Stand.

The notice shall be placed on site for 28 days and can be inspected at the licensing office, Civic Office, Waterdale, DN1 3BU during normal opening hours. The chief Constable will also receive a copy and a copy will be published in one local newspaper. Any objections together with the grounds on which they are made should be sent in writing to Legal Services.

To implement a Taxi rank on land owned by Bawtry Town Council i.e: Market Place, Bawtry. Approval to be given for 3 bays directly outside the Nat West Bank to operate Monday to Sunday between 10 pm and 2 am

Quarry Park has been enjoyed by members of the public for many years for recreational purposes. Recent improvements to the park including new play equipment and an outdoor gym continues to encourage people to the area, and the park is also very popular with dog walkers. There is pedestrian access to the park off Broadway, Green Road, and off St. James Avenue. Vehicles access the park off St Marys Drive and park in area of land off to the right – please see attached plan. A Certificate of Lawful Use has been issued formalising the planning use of the land as a car park.

The issue lies with the access at the bottom of St Marys Road. The extent of the adopted highway ceases before the car park is reached, there is no registered owner of this land and recent investigations have confirmed that there are no public vehicle access rights across it. It is however a public bridleway, therefore the public are authorised to use it on foot, cycle or horse. Therefore to formalise the Council and the public’s use of this area of land and to enable vehicular access to the car park , the Council will require ownership.

As there is no registered owner and no owner has been identified by the Council’s investigations, the only way the Council can acquire ownership is through the use of CPO powers.

To approve the Council acquisition of a strip of land off St Mary’s Drive, Dunsville using compulsory purchase powers.

The boundary wall forming the perimeter of the Childcare Unit at Tickhill Square Denaby has been condemned as unsafe by the Council’s Structural Engineer.

Demolish, remove and replace the unsafe existing boundary wall at the location.

The quoted cost of £31k for completion of the works will be draw down form the Council’s capital block budget for Retained Public Building Budget for 2018/19.

The Occupational Therapy Team comprises Occupational Therapists x 2 manual handling advisors/trainers, business support and assessment officers.

To create 2 additional permanent Assessment Officer posts (Grade 7) in the Minor Adaptations without Delay (MAWD) Team. The previous Principal OT suggested these posts be created be in place of 1 or 2 of the vacant OT posts in the service, however the preference is now for these posts to be additions to the current establishment, due to the long waiting list for OT assessments.

See attached Officer Decision Record for full details.

To approve the contractors identified by DMBC following the re-tender of asbestos contracts through Efficiency North commencing 1 June 2018 for one year with the option to extend 7 x 1 years until 31 May 2026.
Lot 1 Asbestos Surveys - MCP Environmental Ltd
Lot 2 Air Monitoring – Socotec Asbestos Ltd
Lot 3 Asbestos Removal – Aspect Contracts Ltd

The existing Multi Use Games Area is 20 years old and urgently requires new fencing around the play surface. It also requires new surface markings and a replacement set of goals etc. There is also a change of levels between the play surface and the park area, this is a health and safety concern and requires a fence being installed to avoid any one falling while using the equipment.

To renovate the existing Multi Use Games Area (MUGA) on Manvers Park. Works will include replacing fencing and re-marking of the pitches. The cost estimate for the scheme is £35,000 and will be funded from Section 106 monies.
The funding will be taken from the following two Sections 106 pots:
Manvers Road, Mexborough (07/03583/FULM) - £20,757. This will use the full balance remaining on this site.
Adwick Road/Harlington, Mexborough (03/2042/P) - to use £14,243 of this amount.
Total £35,000.

Hull City Council in partnership with East Riding, North Lincolnshire, North Ease Lincolnshire and Doncaster Council have been awarded £480K funding from the Ministry of Defence (MoD) (spread across two years and divided between the five local authorities) to strengthen local delivery of Armed Forces Covenants, and consider a standardised approach to supporting Veterans and their families.

To agree and commit to the Hull Regional Armed Forces Covenant Partnership including signature to the partnership agreement. In doing so, for Doncaster to agree to the funding application with the Ministry of Defence, the financial approach, terms and recruitment of a Doncaster veterans support officer for the term of the funding agreement.

The Complex Lives project is built on many of the principles and activity of the Stronger Families programme. The workers engage with individual adults who have multiple issues and complex lives; supporting them to improve their lives and build resilience to maintain a more stable lifestyle.

To develop an Innovation Fund based on the Stronger families model for the Complex lived Programme. Allocate £30K from the Flexible Homelessness/Rough Sleepers Grants to meet the costs of the Innovation Fund.

The subject property known as council House Car Park totals 2.7 acres and has been marketed for sale by informal tender, seeking offers for the site with a closing date of 23 March, 2018.
A total of 5 offers were received proposing different uses including reisdential, office, retail and medical use.
The sale was approved by Cabinet on 19/09/17 as part of the General Fund Capital Receipts Programme and subsequently agreed that the acceptance of offers can be approved by ODR.

To proceed with the sale of land at College road, subject to planning consent and deductions in connection with ground conditions and other development costs.

The subject property is vacant land totally 16.8 acres and has been marketed for sale by informal tender for residential development, seeking offers by 30 March 2018.
9 offers had been received with these ranging in price.
Sale of the land was approved by Cabinet on 19 September, 2017 as part of the General Fund Capital Receipts Programme.
The property will provide vital capital funding to enable delivery of the Council's Capital Programme.

To proceed with the sale of Rose Hill, Doncaster for the amount agreed which was conditional subject to planning consent and subject to deductions in connection with ground conditions and other abnormal development costs.

This information is exempt.

Extension of interim capacity via REED until March 2018 with the option to extend further,

This information is exempt.

To approve extension to Grade 5 Business Support Officer post for fixed period.

Internal Audit is currently carrying out a volume of responsive work that is well above anticipated levels. A member of the audit team has also recently left the authority. This leaves a shortfall in resources within the existing team to deliver planned audit work which is required to discharge the team’s obligations to provide an effective internal audit service and to support the Council’s Chief Financial Officer discharge some of his responsibilities set out under Section 151 of the Local Government Act.

The ideal resource required is a highly experienced Internal Auditor with experience of Audit in Adult Social Care where a lot of planned audit work is needed to be carried out, and is currently un-resourced.
A suitable person is known and has been introduced to Reed Specialist Recruitment Ltd in accordance with prescribed arrangements and is available for an immediate start. The person is anticipated to work for an approximate four month period to deliver the currently intended programme of work. This person was used previously this year with a programme of work completed in September 2017.

This support will also be helpful to the Director of Adults Health and Wellbeing in discharging his professional obligations and his internal requirements in managing the service in a controlled and efficient manner. He is aware of shortcomings in internal control arrangements in the directorate, many of which have been reported to the Audit Committee, which this resource will be helpful in mitigating.
Update June 2018 – the assignment was complete by 31st March 2018 and covered a 13 week period of January 2018 to March 2018 inclusive at a slightly higher daily rate of £382.70 due to increased National Insurance costs.

To appoint an interim resource for Internal Audit through the Council's agency contract with Reed to help manage delivery of the internal audit plan for 2017/18.

To commission an independent consultant to provide a review of the education provision to meet the needs of learners with complex educational needs and to enable provision improvements to be defined, prioritised and implemented.

This review of special schools and alternative provision will feed into the wider work plan for Doncaster’s SEND Strategic Framework 2016-19.

Give relevant background information:

The strategy confirms the commitment to maintaining the range of quality provision and services for children and young people with complex needs and allow planning to improve and extend the quality of provision and services and develop closer partnerships between mainstream and specialist providers

To commission and award a consultancy service to complete a review of Doncaster's Special Schools and Alternative Providers as part of the wider SEND review with a maximum budget of £49,000.

The essential work carried out in the department is being delivered by an apprentice whose apprenticeship is coming to an end.

To create a temporary Business Support Post (grade 5) for 3 months to cover urgent work in LOCC Team pending the functional review.

Doncaster Council has a responsibility to ensure that there is a sufficient supply of school places within the Borough. Kirk Sandall Junior School has an admission number of 90 and a capacity of 360 pupils. Part of the capacity is provided in temporary accommodation which requires replacement due to its dilapidated condition.

The replacement will ensure that sufficient places are in place to meet the demand from the new housing development. The maximum Contribution (funded from S106 developer contributions) is £149,501
which, as part of the developer’s legal agreement, can only be used to contribute towards the provision of primary school places at Kirk Sandall Infant and Junior Schools. Any shortfall in the funding being met by Kirk Sandall Academy Trust.

To Grant Fund Kirk Sandall Academy Trust to enable them to provide for the replacement of existing temporary accommodation at Kirk Sandall Junior School by creating a replacement classroom and associated works. The works are funded from S106 developer contributions with any shortfall in the funding being met by Kirk
Sandall Academy Trust.

See attached ODR for full details.

To commit to up to £400,000 and undertake improvements of Family Hubs and refurbishment of Adams Ark, a young people’s facility.

At the request of Schools Forum, the Department for Education / Secretary of State gave permission to establish a central Schools Block DSG expenditure budget of £1,000,000
to focus on two areas:-

• Access;
• Safeguarding.

The budget is provided to deliver learning environment improvements within Schools, Academies, PRUs and Learning Centres and it is expected that a 10% contribution will be required towards any project based on the estimate provided. It is intended that the funding will be allocated over a 3 year period with a full review and progression report supplied to School Forum in July 2018. Schools Forum delegated responsibility for administering the funds through the Learning Provision Organisation Board and the initial requests were considered on 24 January 2018.

The Board discussed each application on a case by case basis following recommendations from Construction Services and the School Organisation Service. The approved bids were felt to meet the defined criteria of the Safeguarding and Access fund
and were as such approved under these conditions.

To approve the Safeguarding and Access capital allocations identified within the attached ODR which were approved by the Learning Provision Organisation Board (LPOB).

At the request of Schools Forum, the Department for Education / Secretary of State gave permission to establish a central Schools Block DSG expenditure budget of £1,000,000 to focus on two areas:-
• Access;
• Safeguarding.

The budget is provided to deliver learning environment improvements within Schools, Academies, PRUs and Learning Centres and it is expected that a 10% contribution will be required towards any project based on the estimate provided. It is intended that the funding will be allocated over a 3 year period with a full review and progression report supplied to School Forum in July 2018.

Schools Forum delegated responsibility for administering the funds through the School Organisation Board and the initial requests were considered on 9 November 2017. The Board discussed each application on a case by case basis following recommendations from Construction Services and the School Organisation Service. The approved bids were felt to meet the defined criteria of the Safeguarding and Access fund and were as such approved under these conditions.

Additional conditions were also placed including that fencing should be installed at the accepted height of 1.8 metres due to planning regulations, unless specific need can be evidenced otherwise.

a) To Approve the Safeguarding and Access capital allocations which were approved by the Learning Provision Organisation Board (LPOB), (identified within the attached ODR);

b) In addition to the above funding allocations the Board accepted the recommendations to approve urgent works following safeguarding and access concerns as identified with the attached ODR; and

c) To note The applications (identified with the ODR) were rejected due to being deemed as requested to enhance current provision or to address security issues rather than specific safeguarding solutions.

See full details with the attached Officer Decision Record

To undertake a commissioning process to identify, 4 Childcare Providers to be used to offer specialist provision to children with emerging special needs, disabilities and medical needs (Enhanced Providers). Each Enhanced Provider will be awarded annual
funding of £11,700 with an initial 1 year contract with 1 + 1 year extensions.

This contract will enable settings to meet the Council’s Service requirements and provide the ability to resource settings above their existing ratios. This will enable Doncaster Council to meet the identified and assessed needs of children with complex SEN who are in receipt of EIA funding (see linked ODR no 1718126) in an
early years provision (Private, Voluntary and Independent providers, Local Authoritymaintained and academy nursery and Reception classes.

These providers will support access for families and address the correlation between SEND poor educational outcomes and socio-economic deprivation. There will be four Enhanced Provisions, one to serve each of the four areas of Doncaster (East, North, South and Central), each located within or near an area of socio-economic deprivation.

A service analysis has outlined many areas in which the service is not currently meeting its statutory obligations. Without this post there is minimal capacity within the SAIDSEND team to provide the IASS to the number of families which are requestting it. The role of the SAIDSEND support officer is to be first point of call for families contacting the service over the phone/email. They will provide initial information and advice and keep records of all contact that has taken place.

Approval is given by this decision record for the local authority to recruit a SAIDSEND support officer at Grade 5 for an initial period of 3 months by agency and up to 8 months pending the conclusion of the functional review to provide business support and phone call triage to the SAIDSEND service.

The essential work carried out in the department is being delivered by an apprentice whose apprenticeship is coming to an end.

To create a temporary Business Support Posts (grade 5) for 3 months to cover urgent work in Commissioning Quality and Performance Team pending the functional review.

Unity House has been vacant following the insolvency to the Community Tenant and has therefore been identified for disposal. A report was considered by Strategic Decision Making Group for approval for disposal of the property by Auction on 25 April 2018.
The property will provide vital capital funding to enable delivery of the Councils Capital Programme.

Authority to dispose of Unity House, Carr Lane by Auction