Decisions

At the request of the schools forum, the Department for Education gave permission to establish a central schools block DSG expenditure grant of £1,000000 to focus on two areas:-

* Access
* Safeguarding

The budget will provide learning environment improvements within schools, academies, PRUs and Learning Centres and it is expected a 10% contribution will be required towards any project.

The funding will be allocated over a 3 year period with a full review and progression report supplied to the School Forum in July 2018.

Approve the Safeguarding and Access Capital Allocations which were approved by the Learning Provision Organisation Board (LPOB) Safeguarding and Access SubGroup on the 10 October 2018:-

Northbridge Enterprise College - Security Fencing - £9409.04

To comply with the Secretary of State’s Academy Order of 23 November 2018.

Further to the academy order of the Regional Schools Commissioner issued on 23 November 2018, the Council is now required to execute all formal documentation necessary to complete the conversion to academy status.
This decision record approves the appropriate instruction to the Council’s Legal section to complete and seal the appropriate documentation in order for Thorne Brooke Primary School to convert to academy status (date to be confirmed) as a converter academy. It is proposed that Thorne Brooke Primary School will join a Multi Academy Trust - Venn Academy Trust.

This ODR is in line with the following Adults Health and Well-being Commissioning 2018/19
Cabinet Report (27 March 2018) approved recommendations:
- Delegation of authority to agree and sign off commissioning recommendations, to the Director of People, or nominated deputy, as the work plan is progressed.
- Delegation of award of contracts to the Director of People in consultation with the Cabinet Member for Adult Social Care.
Doncaster Council currently commissions a refuge, dispersed housing, floating support and therapeutic interventions for victims of domestic abuse. The current contract, delivered by Riverside Care and Support, expires this financial year therefore, a tender process is required in order to ensure compliance.
The service is strategically relevant and key to supporting adults and children fleeing or living with domestic abuse through the provision of accommodation and support in line with individual need. A revised service specification has been developed to align to the service to the domestic abuse hub. The hub will be the main referral pathway for the service once the new contract is in place.
The current contract value is £315,000. The ODR seeks approval to award a 2 year initial contract with 2 x 12 month extension periods with a maximum financial envelope of £315,000 per annum following a tender exercise.

To seek approval to award a contract following a tender exercise for a period of 2 years, with 2 x 12 month extensions for the provision of a supported accommodation and outreach service for adults and children fleeing or living with domestic abuse.

See attached Officer Decision Record form for full details

To seek approval to award a contract following a tendering exercise for a period of 2 years with 2 x 12 month extensions for the provision of a supported accommodation service at Doncaster Foyer.

To draw down £175k from the Service Transformation Fund for the Tour De Yorkshire

To approve the draw down of £175k from the Service Transformation Fund for the Tour De Yorkshire.

Through DMBCs existing cycling partnership with Welcome to Yorkshire (WTY), Doncaster has been selected as a host town for the 2019 Tour De Yorkshire (TDY) event (race start). Funding is required to cover the cost of the Amaury Sport Organisation (ASO) Host Free' and a delivery budget.

To draw down £150k from the Service Transformation Fund for the Tour De Yorkshire 2019, required for:-

ASO Host fee (100k)
Delivery budget, race start (50k)

The current framework for hire vehicles and plant is due to expire in February 2019, to ensure compliance with procurement rules and best value the framework needs re-tendering.

To carry out an open ITT exercise through Pro contract to establish a framework of providers for the hire of vehicles, and plant.

The land amounts to approx 0.28 acres and consists of a building that was formerly used as a community centre run by Adults and Communities. Due to budget pressures in 2014 it could no longer be run by the Council and was closed. A community group who already used the centre, were to take lease of the building to continue its use but they since dissolved and the keys were handed back. It has been vacant since early 2018.

To approve the sale of former Gladys Ambler Centre, Warmsworth Road, Balby by way of auction.

The obesity rates in Doncaster are increasing not decreasing. Without a dedicated Tier3 Weight Management Service for Adults it will not only impact on the Tier 4 Service (commissioned by the Clinical Commissioning Group) but it will continue to impact on the health and wellbeing of the population and the wider economy and consequently health and social care costs associated with a rising obesity epidemic.
As the contract of the current Tier 3 Weight Management Service expires on 31st March 2019, a decision was taken in August 2018 to re-procure the Tier 3 Weight Management (Adults) Service for a 24 month period following a full service review and the securement of further funds from BCF non-recurrent funding in the region of £340,706 for the 2 year period which was approved on 30th August 2018 at the Joint Commissioning Management Board.
As a result of an open tender process, DMBC received 1 bid from the incumbent provider (although there was no wider interest) for the Tier 3 Weight Management Service. A Panel of four evaluators went through a rigorous evaluation and moderation process to assist the bid. It was agreed that Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust had exceeded the quality score and demonstrated they had the capability to provide the service as described in the service specification. The bid also came within the financial package, as outlined in the tender documentation.

To award the contract for the Tier 3 Weight Management Service to Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust, commencing 1st April 2019, following a fully compliant open tender process.

To utilise £200K of Better Care Fund resources, as agreed by the Place Plan TCG (transforming commissioning group) on 24.1.18 to procure an innovation and insights partnership.
The Business Case agrees to £200K over 3 years.

The Doncaster Place Plan is at the heart of the “Doncaster Caring” theme of the ambitions reforms of Doncaster Growing Together, the four year borough strategy focussing on key reforms for the borough.
With the step change in public service reform comes the opportunity to bring forward innovative approaches to tackling to complex societal problems and Team Doncaster is seeking an innovation partner to support this.

Some areas of work, namely associated with the Caring Theme and Learning Theme, have benefited enormously from a range of innovation and design partners who have brought new ways of working and modern methods to the table. These include:

The Design Council – Winning bid to the LGA to be part of the Design Council’s Design in the Public Sector training and coaching programme. This centred on deriving insight and creating prototypes to support individuals in Denaby with COPD better self-manage their condition.

Eclipse Experience – Children and Young People’s Ethnographic Research driving the development of the Children and Young People’s Plan
?The Innovation Unit – A number of contracts including supporting Complex Lives, The Place Plan’s strategic development, VCF sector development and Big Picture Learning. The Complex Lives work, for example, allowed an in depth understanding of the individuals’ stories and lives allowing stakeholders an opportunity to understand ‘the system’ from the users’ perspective and therefore subsequently make commissioning changes as a result.

The Open Data Institute – linked to SMOA, the ODI are the data partner for the open data careers site(s) being developed to support young people better access Information, Advice and Guidance for skills and careers information.

UsCreates – Partner behind ‘Doncaster Talks’ - a design research led piece looking at motivations and behaviours linked to health for Doncaster residents. Allowed an in-depth understanding of specific resilience factors in Doncaster which now allows commissioners and leaders to focus in on connectedness and openness to change.

These examples have allowed a better, in depth and more nuanced understanding of residents’ needs and provide a clearer picture for commissioners and service leads as to the problems that need to be solved. By having this work linked to the commissioning cycle and applying findings to commissioning and service management has allowed better strategic commissioning decisions which has/will in turn lead to better outcomes and savings.

Each of the contracted or partnership work so far has had an element of training and capacity building within it to ensure that Doncaster staff are upskilled in different approaches. We are looking to procure a single contract to solidify a longer term partnership for three years. This will be the central contract for this innovation and insights work and will ensure that we achieve economies of scale and that the ‘whole is greater than the sum of its parts’ rather than the separate contracts as outlined above. This partnership would therefore ensure that no additional Place Plan innovation work should need to be contracted in addition to this contract.

We are seeking an innovation and insight partnership to provide challenge and support to Team Doncaster services and organisations by bringing on board innovation frameworks and modern methods to support the public service reforms in Doncaster Growing Together.
The partnership will be one of “learning by doing” where capacity is built at every stage with the expectation that Team Doncaster’s representatives will be the ones doing the ‘heavy lifting’ of the work required. It is a facilitation and coaching role rather than an outsourcing model and Place Plan and Team Doncaster will be a partner not a recipient for pieces of work. This will be built on the foundation that capacity has already been built across Place Plan and Team Doncaster organisations through each of the partnerships so far with innovation and design organisations. This will ensure sustainability of the model and approach.

The innovation and insight partnership will be successful when Team Doncaster organisations and officers are adept in innovative methods and thinking and have their own clear and coherent approach to designing innovative solutions to complex challenges through a depth of insight not previously developed.

A partnership will be formed of a dynamic network of innovators, designers, social researchers and systems thinkers. Partners will make use of their network and be a conduit between TD and a wider network of people and organisations. Each/any supplier will recognise their strengths and weaknesses and bring on board organisations and contacts across their networks to ensure maximum capacity and impact.

By using insight techniques to focus on citizen needs and assets rather than service needs, it is expected (and previously shown in current/previous innovation projects) that services are more coherently and appropriately designed. This in turn manages demand as services are designed in a way that is relevant and suitable for them – encouraging early and better engagement and self-motivation/self-management.

To draw down £250k capital funding for the Welcome and Wayfinding project, approved under the Council's capital programme at 2018/19 budget setting.

Town Centre Welcome and Wayfinding is a project to deliver new wayfinding signage and infrastructure for the Town Centre.
As the landscape of the town centre changes with an abundance of re-developmment including the regeneration of the train station, markets and high street, as well as the changing retail, leisure and entertainment offer, wayfinding is key to the town's visitor experience.
As part of the Town Centre Urban Masterplan, wayfinding is crucial to welcoming and showcasing all that Doncaster has to offer, with particular emphasis on areas such as the train station as a key gateway to visitors entering the town, the markets area including the new Wool Market set to open in Spring 2019 and the Civic Quarter area with its cultural offer which is planned to expand even further. All of this as well as retail, leisure events and tourist attractions on offer means Doncaster's signage needs to be adapted to keep up with the Council's direction of travel and deliver the best possible experiences for visitors.
This Officer Decision Record seeks approval to draw down funding under the Council's capital programme budget 2018/19 to 2021/22 for the Welcome and Wayfinding Project.

Following on from the successful hosting of the Tour de Yorkshire stage finish in 2016 and 2018 a decision was made to construct a 1km closed road, cycle circuit. As the popularity of cycling, as a sport and activity, continues to grow, this circuit will provide an accessible and safe environment to support future recreational and performance cycling.
By building a cycle circuit, Doncaster will be provided with a new physical activity offer that will be of benefit across the borough. This will provide a further option for the Doncaster public to engage in physical activity which may allow previously inactive people to ‘get active’ by taking part in a new and exciting cycling activity. The cycle circuit will also facilitate the current growth in recreational and performance cycling following recent exposure via the Tour de Yorkshire and will be used to host the start of the UCI World Championships in September of 2019.
DMBC are working in partnership with Sport England / British Cycling on this project. During preliminary works it was identified; that the circuit must be a minimum of 1km in length; that the design specifications must be agreed by all partners; and that it is also easily accessible by the wider populations of North Nottinghamshire and Lincolnshire - thus making sure the circuit is economically viable and minimising the cost to Doncaster residents. Following an audit of potential sites, The Dome was chosen as the most suitable site for the construction of a cycle circuit. Additionally (and as part of the cycle circuit project and funding package), given the footprint of the circuit, it is required that additional car parking is provided in the ‘front car parks’ of The Dome to make up for that that will be lost in the ‘back car park’.
DMBC have committed £650,000 to the project, Sport England / British Cycling have yet to finalise the amount of their match funding, although £600,000 has been requested. However DMBC have received a solicitation letter to be fast tracked into the Places to Ride Trailblazer Programme. The amount of match funding from Sport England / British Cycling is expected to be confirmed around the middle of December 2018.
In order to ensure that the circuit is constructed in time to host the start of the UCI World Championships in September 2019, construction must commence mid-January on the ‘front car parks’. To guarantee that this work begins on time, it is proposed that £252,434.37 is drawn down from DMBC’s capital fund ahead of confirmation of match funding from Sport England / British Cycling.
DMBC have received a WPP ‘letter of comfort’ from Sport England / British Cycling detailing that the £252,434.37 will still be considered as match funding against the full project cost.
There is a marginal risk to this approach but all letters and communication with Sport England and British Cycling provide assurance that they will co fund the circuit. However should there be issue with this it is agreed the programme of works will be brought back to Cabinet for further discussion and approvals.
In summary, it is recommended that DMBC commit to commence work on the car parks at The Dome as part of the project and funding package;
- Using £252,434.37 Of DMBC funding
- Which has been accepted as match funding by Sport England / British Cycling
- And assuming the release of match funding from Sport England / British Cycling that allows coverage of the full cost of the circuit

To draw down £252,434.37 from Doncaster Metropolitan Borough Council’s Capital fund to allow work to begin on the car parks at The Dome, as part of the Closed Road Cycle Circuit Construction Project.