Decisions

To comply with the Secretary of State's Academy Order of 20 April 2018.

Further to the academy order of the Secretary of State issued on 20 April 2018, the Council is now required to execute all formal documentation necessary to complete the conversion to academy status.
This decision record approves the appropriate instruction to the Council's Legal section to complete and seal the appropriate documentation in order for Hatfield Sheep Dip Lane Primary School to convert to academy status (date to be confirmed) as a converter academy. Hatfield Sheep Dip Lane Primary will join a Multi Academy Trust with Exceed Learning Partnership.

In 2012, the music service, as part of a full restructure, was relocated from the Mary Woollett Centre with the majority of its provision, including ensemble delivery, relocated to the Point, home of Doncaster Community Arts (Darts), who in 2012 became joint lead partner of Doncaster Music Education Hub, along with Doncaster Music Service. The location has worked well for the past five years and the ensemble thrived in their new location, as too has the partnership between the two lead organisations. This is reflected in feedback from the Arts Council who are responsible for the governance of all Music Hubs throughout England on behalf of the Department of Education.
The rehearsal space at the Point is excellent in terms of its location, accessibility and indeed, quality in terms of acoustics. Facilities for parents are also excellent to safeguarding. Having back office support running in tandem along-side the ensembles is essential in terms of support for the ensemble leaders, children and indeed parents and supports the Councils safeguarding policy.
A good number of the ensembles delivered at the Point do so outside of normal office hours, including weekends, which is another major consideration when choosing a suitable location.
The Point also provides excellent storage space for resources which is essential for their smooth efficient delivery.
Note: the licence will not include free parking for music service staff.

To enter into a licence to occupy rehearsal space at the Point, for the delivery of Music Service/Hub ensembles and office space to support the delivery.

To comply with the Secretary of State's Academy Order of 20 April 2018.

Further to the academy order of the Secretary of State issued on 20 April 2018, the Council is now required to execute all formal documentation necessary to complete the conversion to academy status.

Approve the appropriate instruction to the Council's Legal section to complete and seal the appropriate documentation in order for Sandringham Primary School to convert to academy status on 1 November 2018 as a converter academy. Sandringham Primary will join a Multi Academy Trust with Exceed Learning Partnership.

To utilise £200K of Better Care Fund resources, as agreed by the Place Plan TCG (transforming commissioning group) on 24.1.18 to procure an innovation and insights partnership.
The Business Case agrees to £200K over 3 years.

The Doncaster Place Plan is at the heart of the “Doncaster Caring” theme of the ambitions reforms of Doncaster Growing Together, the four year borough strategy focussing on key reforms for the borough.
With the step change in public service reform comes the opportunity to bring forward innovative approaches to tackling to complex societal problems and Team Doncaster is seeking an innovation partner to support this.

Some areas of work, namely associated with the Caring Theme and Learning Theme, have benefited enormously from a range of innovation and design partners who have brought new ways of working and modern methods to the table. These include:

The Design Council – Winning bid to the LGA to be part of the Design Council’s Design in the Public Sector training and coaching programme. This centred on deriving insight and creating prototypes to support individuals in Denaby with COPD better self-manage their condition.

Eclipse Experience – Children and Young People’s Ethnographic Research driving the development of the Children and Young People’s Plan
?The Innovation Unit – A number of contracts including supporting Complex Lives, The Place Plan’s strategic development, VCF sector development and Big Picture Learning. The Complex Lives work, for example, allowed an in depth understanding of the individuals’ stories and lives allowing stakeholders an opportunity to understand ‘the system’ from the users’ perspective and therefore subsequently make commissioning changes as a result.

The Open Data Institute – linked to SMOA, the ODI are the data partner for the open data careers site(s) being developed to support young people better access Information, Advice and Guidance for skills and careers information.

UsCreates – Partner behind ‘Doncaster Talks’ - a design research led piece looking at motivations and behaviours linked to health for Doncaster residents. Allowed an in-depth understanding of specific resilience factors in Doncaster which now allows commissioners and leaders to focus in on connectedness and openness to change.

These examples have allowed a better, in depth and more nuanced understanding of residents’ needs and provide a clearer picture for commissioners and service leads as to the problems that need to be solved. By having this work linked to the commissioning cycle and applying findings to commissioning and service management has allowed better strategic commissioning decisions which has/will in turn lead to better outcomes and savings.

Each of the contracted or partnership work so far has had an element of training and capacity building within it to ensure that Doncaster staff are upskilled in different approaches. We are looking to procure a single contract to solidify a longer term partnership for three years. This will be the central contract for this innovation and insights work and will ensure that we achieve economies of scale and that the ‘whole is greater than the sum of its parts’ rather than the separate contracts as outlined above. This partnership would therefore ensure that no additional Place Plan innovation work should need to be contracted in addition to this contract.

We are seeking an innovation and insight partnership to provide challenge and support to Team Doncaster services and organisations by bringing on board innovation frameworks and modern methods to support the public service reforms in Doncaster Growing Together.
The partnership will be one of “learning by doing” where capacity is built at every stage with the expectation that Team Doncaster’s representatives will be the ones doing the ‘heavy lifting’ of the work required. It is a facilitation and coaching role rather than an outsourcing model and Place Plan and Team Doncaster will be a partner not a recipient for pieces of work. This will be built on the foundation that capacity has already been built across Place Plan and Team Doncaster organisations through each of the partnerships so far with innovation and design organisations. This will ensure sustainability of the model and approach.

The innovation and insight partnership will be successful when Team Doncaster organisations and officers are adept in innovative methods and thinking and have their own clear and coherent approach to designing innovative solutions to complex challenges through a depth of insight not previously developed.

A partnership will be formed of a dynamic network of innovators, designers, social researchers and systems thinkers. Partners will make use of their network and be a conduit between TD and a wider network of people and organisations. Each/any supplier will recognise their strengths and weaknesses and bring on board organisations and contacts across their networks to ensure maximum capacity and impact.

By using insight techniques to focus on citizen needs and assets rather than service needs, it is expected (and previously shown in current/previous innovation projects) that services are more coherently and appropriately designed. This in turn manages demand as services are designed in a way that is relevant and suitable for them – encouraging early and better engagement and self-motivation/self-management.

The land is approximately 209m2 (0.05 acres) at the junction of Radiance Road and Churchill Road and is currently unfenced, vacant, overgrown and covered in litter. The land has limited development potential on its own but may be of interest to the adjoining owner for additional garden, access to create a driveway and/or an extension to their property. It may also be suitable for additional car parking for one of the many businesses on the surrounding industrial estate.

This land has been identified for disposal and was approved for disposal by auction at Strategic Decision Making Group on 25 April 2018.

The property will provide vital capital funding to enable the delivery of the Council’s Capital Programme.

A procurement exercise is currently being undertaken. The land will be entered into the successful auctioneer’s next available auction.

To approve the disposal of land adjacent to 18 Radiance Road, Wheatley by auction.

The Care Act 2014 requires the Council to ensure that carers are supported to maintain their well-being achieve outcomes that matter to the carer and enable the carer to continue to care for as long as they are willing and able. Under the Care Act 2014, local authorities have a responsibility to assess a carer’s needs for support where the carer appears to have such needs.

Going forward there needs to be an approach in place whereby the focus is on family stepping in when the carer experiences a crisis or if known to the Council and are in receipt of short breaks vouchers that they are utilised. If the person is not known to the Council then on application for the scheme the family identify a care provider who will provide replacement care. This approach going forward is consistent with other Local Authorities.
In order to progress this work in a planned way and being mindful of working with carers, social care teams and other partners, the current provider Age UK Doncaster should be commissioned to provide an on call service and respond as required when a card is activated from 1 April 2018 to 31 March 2019. A CPR Waiver has been agreed for 12 months only.

To agree fro Age Uk to continue to deliver an on call and response service for the Carers Emergency Card Scheme and its activations to march 2019.

See attached Officer Decision Record.

To extend the current contract for a for a 12 month period for the Static Day Centre contract (provider is Making Space) as this contract is in scope for the wider Day Opportunities Review.

See full details within the attached Officer Decision Record.

To approve the revision of the Council's practice in the administration of Care Home Third Party Top-up fees to comply with the Care Act 2014.

The facility would be leased to, managed and delivered by Doncaster Culture and Leisure Trust (DCLT) using their experience of the management of the Leopard and the Counting House, and other commercial facilities. The demised premises shall be used as a tap selling a range of real ale, craft beer, traditional bitters, wine and local spirits. This will be complimented by hot beverages, speciality blended soft drinks that can all be enjoyed in the tap, out in the court yard or as a take away. Food will also be available as part of a growing visitor offer at the hall and park. Alterations to the overall style of this proposed provision would only be agreement with the Council. Full Planning and listed building applications would be progressed accordingly.

To approve the lease for a Micro-brewery and Tap at Cusworth Hall to DCLT.

On 20th March 2018 Cabinet approved the progression to Funding Agreement stage and the subsequent acceptance of £750,000 SCRIF funding (subject to the negotiation of acceptable terms and conditions with the grant sponsor and Network Rail) in relation to the Doncaster Urban Centre Waterfront West project. Cabinet also delegated the agreement of the terms and conditions of the funding agreements to the Director of Regeneration and Environment in consultation with the Mayor and Chief Financial Officer.

Doncaster Council, Sheffield City Region (SCR) and Network Rail have now concluded detailed negotiation on the respective funding agreements and the Council is now
satisfied that this ODR records the decision to accept and sign-off the agreements.

The SCRIF funding is to be used for the refurbishment scheme to the Friar’s Gate Bridge and the main project output is the delivery of an upgraded Bridge by March 2019. This will unlock the development of new accommodation and depot facilities by Network Rail at their Marshgate site. The outcomes of this redevelopment will be the safeguarding of 600 jobs in the rail sector in addition to 60 jobs in the local construction sector. The £9m investment by Network Rail will generate a net GVA uplift of £21.29m for the City Region.
Box

Approve the signing of the Funding Agreements with Sheffield City Region and Network Rail in respect of the Waterfront West project and the subsequent acceptance of £750,000 SCRIF funding in relation to the Doncaster Urban Centre Waterfront West project, including the drawdown of the associated budget in the Council’s Capital programme for the purpose of the project.

Bawtry has a very busy and varied night time economy, To this end Bawtry Town Council have requested permission for a Hackney Carriage type rank i.e: a system whereby Taxis are waiting at a designated rank and anyone can get into them, no pre booking required. The Town council do not want an arrangement where someone has to ring in advance and book a mini cab as people can do this at the moment.

Problems arise for those who don’t have a pre booked taxi and then cannot obtain one to get home. Many visits to the town are spontaneous and mini cabs tend to be difficult to secure late at night on a weekend for example.

Notice will be given under section 63 of the Local Government ( Miscellaneous Provisions ) Act 1976 to create a Hackney Carriage Stand.

The notice shall be placed on site for 28 days and can be inspected at the licensing office, Civic Office, Waterdale, DN1 3BU during normal opening hours. The chief Constable will also receive a copy and a copy will be published in one local newspaper. Any objections together with the grounds on which they are made should be sent in writing to Legal Services.

To implement a Taxi rank on land owned by Bawtry Town Council i.e: Market Place, Bawtry. Approval to be given for 3 bays directly outside the Nat West Bank to operate Monday to Sunday between 10 pm and 2 am

The boundary wall forming the perimeter of the Childcare Unit at Tickhill Square Denaby has been condemned as unsafe by the Council’s Structural Engineer.

Demolish, remove and replace the unsafe existing boundary wall at the location.

The quoted cost of £31k for completion of the works will be draw down form the Council’s capital block budget for Retained Public Building Budget for 2018/19.

See attached Officer Decision Record for full details.

To approve the contractors identified by DMBC following the re-tender of asbestos contracts through Efficiency North commencing 1 June 2018 for one year with the option to extend 7 x 1 years until 31 May 2026.
Lot 1 Asbestos Surveys - MCP Environmental Ltd
Lot 2 Air Monitoring – Socotec Asbestos Ltd
Lot 3 Asbestos Removal – Aspect Contracts Ltd

The subject property is vacant land totally 16.8 acres and has been marketed for sale by informal tender for residential development, seeking offers by 30 March 2018.
9 offers had been received with these ranging in price.
Sale of the land was approved by Cabinet on 19 September, 2017 as part of the General Fund Capital Receipts Programme.
The property will provide vital capital funding to enable delivery of the Council's Capital Programme.

To proceed with the sale of Rose Hill, Doncaster for the amount agreed which was conditional subject to planning consent and subject to deductions in connection with ground conditions and other abnormal development costs.

The subject property known as council House Car Park totals 2.7 acres and has been marketed for sale by informal tender, seeking offers for the site with a closing date of 23 March, 2018.
A total of 5 offers were received proposing different uses including reisdential, office, retail and medical use.
The sale was approved by Cabinet on 19/09/17 as part of the General Fund Capital Receipts Programme and subsequently agreed that the acceptance of offers can be approved by ODR.

To proceed with the sale of land at College road, subject to planning consent and deductions in connection with ground conditions and other development costs.

Unity House has been vacant following the insolvency to the Community Tenant and has therefore been identified for disposal. A report was considered by Strategic Decision Making Group for approval for disposal of the property by Auction on 25 April 2018.
The property will provide vital capital funding to enable delivery of the Councils Capital Programme.

Authority to dispose of Unity House, Carr Lane by Auction

Planning permission was granted on the 30th June 2010 ref 07/03241/REM and 07/03226/REMM for new builds on the former Bentley Colliery Site. As part of this agreement two parcels of woodland would transfer to DMBC located on The Avenue and Arthur Street. A paper produced by Communities outlines the specific spend of S106 monies relating to this development. (see Appendix one)
Following consultation the S106 monies for these schemes were allocated to recreational facilities in the wider Bentley area as per Planning Permission 97/3515/P. No monies allocated to the woodland sites.
Unfortunately no work has been undertaken to these woodlands as part of the housing build and no S106 monies have been allocated for future maintenance of the sites. Street Scene will absorb all future maintenance costs associated with the 2 sites.
The woodlands will form part of DMBC’s tree stock asset and future management will be in line with the Council’s Tree Policy. The sites will be beneficial to the health and wellbeing of residents of the area and will ensure a biodiversity corridor is maintained and enhanced with links to adjoining sites, thus enhancing the environment within the Bentley area.

To transfer woodland areas into DMBC ownership following the completion of new build by HCA.

Full details can be found

Not to take enforcement action to require the removal of the extension.