Decisions

Cantley depot currently accommodates a proportion of Street Scene service teams and management.
The depot supports 54 weekday staff including supervisors and 18 weekend staff totalling 72 staff in total.
The office element is housed within a steel container unit which accommodates the East Street Scene management team office and frontline staff welfare facilities.
The internal design, layout and construction of the unit does not provide for a suitable environment to conduct business in a confidential and GDPR appropriate manner, especially when dealing with often sensitive staffing matters such as management attendance, 121s, PDRs and disciplinary themed issues.
A recent inspection of the depot by Corporate Health & Safety colleagues has identified a number of issues that require measures to be put in place to improve staff and visitor welfare and safety.
The project intends to redevelop areas of the existing street scene depot with the focus on addressing the H&S issues, maximising office provision and ensure compliance under GDPR regulations whilst working, create interview/meeting rooms and maintain quality welfare facilities to the staff.
The scheme would redesign existing buildings to achieve office/IT accommodation for staff.It will provide confidential meeting spaces to undertake staff meetings, interviews and PDRs.
It will create training/learning areas for staff who need to access IT equipment for work and training needs.
Improvements to the current welfare facilities within the depot by re-roofing the building which contains the mess room, toilet and locker facilities will be achieved.
The works would be delivered by Professional Building Maintenance Team (PBM).
See attached Officer Decision Record regarding a Breakdown of Budget Estimated Costings and further details/

1. To approve the use of £****** of Capital contingency to fund infrastructure works to Cantley Depot
2. To approve the scheme works and include this project within the Capital Programme. (Cap 1 application has been submitted alongside this ODR)

In recent years the Council and St Leger Homes of Doncaster (SLHD) have been jointly involved with the delivery of a property acquisition programme. St Leger Homes currently administer the programme on behalf of the Council in which property purchases and conveyance is undertaken by the Council, the properties are brought into housing stock and are Council owned, St Leger Homes then facilitate necessary repairs to appropriate standards and subsequently let and manage the property.
The purchase has been considered in line with the need to address the high demand for affordable rental properties including 2 & 3 bedroomed general let homes in many areas across Doncaster.
Choice Based Lettings bidding data for this financial year has been a consideration for this purchase, this indicates an average of 179 bids for 2 bedroomed properties in Cantley suggesting a strong demand in the area.
The property is within an area and proximity to a number of existing council dwellings on the same street and is envisaged will be utilised as a general need property.
The four-year capital budget (2023/24-2026/27) approved on 27th February 2023 included provision for acquisitions and buy backs of former Council homes, to ensure as far as possible that all housing needs are met.

To support the proposal for the purchase, repair of 46 Castell Crescent, Cantley, DN4 6LG.
The purchase price is £115,000 and provisional inspections have estimated the further Housing Revenue Account investment costs to be £15-20k to ensure the property is fully modernised, and up to standard.

In recent years the Council and St Leger Homes of Doncaster (SLHD) have been jointly involved with the delivery of a property acquisition programme. St Leger Homes currently administer the programme on behalf of the Council in which property purchases and conveyance is undertaken by the Council, the properties are brought into housing stock and are Council owned, St Leger Homes then facilitate necessary repairs to appropriate standards and subsequently let and manage the property.
This purchase has been considered in line with the need to address the high demand for affordable rental properties, especially larger properties in many areas across Doncaster where there is an under supply of this type of property.
The property has been identified as one of the 4 bedroomed properties requested as part of the Ukrainian and Afghanistan resettlement scheme and is considered an appropriate property to meet requirements.
The property is situated in an area of significant need in conjunction with the Housing Needs Survey.The four-year capital budget (2023/24-2026/27) approved on 27th February 2023 included provision for acquisitions and buy backs of former Council homes, to ensure as far as possible that all housing needs are met.
As the additional match funding from DLUHC has been identified to facilitate the purchase of 9 properties (5x 3-bedroom and 4x 4-bedroom) to provide housing for Ukrainian and Afghanistan Refugees, this purchase will follow the same criteria and process although will be allocated in a separate manner for at least 4 years before being integrated into general let stock.

To support the proposal for the purchase, repair of 17 Barrel Lane, Balby.
The purchase price is £230,000 and provisional inspections have estimated the further Housing Revenue Account investment costs to be £15k to ensure the property is fully modernised, and up to standard.

To seek approval of £***** of which consists of:
£******* (Capital) – from planning reference 14/02917/FUL £*****(Revenue) – from planning reference 05/03628/FULM
The project intends to improve the quality of public open space (POS) at Riverside Drive, Sprotbrough.
The site was laid out as POS circa 1990 when the adjacent housing estate was built but was never transferred to CDC. When the developer went into receivership the land reverted to HM Treasury and was bought by CDC in 2019 as POS.
After over 30 years, the site infrastructure has become dilapidated and requires investment to make the site a safe, sustainable POS for local residents for years to come.
Works proposed include the resurfacing of 800m+ of limestone paths, replace 100m+ of timber boundary fences, improvement of site entrances for safety of users (remove shrubs to improve visibility and surveillance and resurface), woodland and grassland management, installation of bins and seats.
All works except woodland thinning are proposed for completion in year 1 (current financial year). Woodland thinning works require a felling licence from the Forestry Commission so have been proposed for year 3 of the scheme to allow time for necessary surveying works ahead of an application being made and considered.
The improvements will have additional maintenance implications; therefore, a maintenance plan has been identified and costed for a 15-year period and will be funded from the above revenue S106 resource.
Capital Works
(Table redacted)
Revenue Maintenance
(Table redacted)

1. To approve the use of Section 106 commuted sum resources from Planning Permissions: 14/02917/FUL £******* (Revenue) 05/03628/FULM £****** (Capital) Totalling **** to fund a range of environmental improvements to public open space including 15 years maintenance at Riverside Drive, Sprotbrough.
2. To include this project within the Capital Programme. (Cap 1 application has been submitted alongside this ODR)

On 24th May 2023, a key decision paper to approve the commencement of a tender process to find a suitable provider or providers to deliver Public Health Nursing for 0 to 5 years olds and Smoking in Pregnancy services in Doncaster was presented to cabinet. Cabinet approved the procurement of these services and subsequently a procurement exercise was undertaken over the summer of 2023.
All families with a child aged 0-5 years and all pregnant women currently resident in the local authority area must be offered the Healthy Child Programme (HCP) delivered via 5 mandated visits. The 0-5 element of the HCP is led primarily by health visiting services, providing place-based services and working in partnership with other early year providers including midwifery, Family Hubs, and early years inclusion teams. Doncaster incorporates smoking cessation services for pregnant and post-natal women into the 0-5 HCP pathway. This integrated model sees specialist stop smoking advisors sitting alongside and working with health visiting teams.
Both services perform well against their performance indicators and compare well against standardised indicators to other regional and national services. For this reason we did not recommend any major changes to the current delivery model. The re-procurement of service did however offer an opportunity to review provision and identify opportunities where improvements might be made. Opportunities through the Start for Life programme have been identified to up-
skill and expand health visiting remit, as well as support better partnership working with other early years providers.
As a result of an open tender process, a panel of four evaluators went through a rigorous evaluation and moderation process to assess the bids received. It was agreed that Rotherham Doncaster and South Humber NHS Foundation Trust had exceeded the quality score and demonstrated they had the capability to provide the service as described in the service specification. The bid also came within the financial package as outlined in the tender documentation.

To award the contract for Public Health Nursing for 0 to 5 years olds and Smoking in Pregnancy services to Rotherham Doncaster and South Humber NHS Foundation Trust commencing April 1st 2024.

********* is an SME business with a head office based in Harrogate, with an additional 2 clinics, one based in Morley, Leeds and the other based on the outskirts of Hull close to Alanby. They are looking to set up a 3rd clinic to capitalise on the demise of their main competitor in South Yorkshire and they have been looking at various premises here in Doncaster as well as Rotherham and Sheffield. They are looking to address the growing enquiry demand within our region; to further develop partnerships with the NHS locally, who want to contract out this specialist service and trial new technologically advanced treatment methods, to not only address the shortfall in current delivery, but to support huge reductions in future rehabilitation timelines.
******** provide Intensive Outpatient Neurological Rehabilitation and launched the UK’s first Intensive Neurological Rehabilitation centre augmented with Robotics and Virtual Reality technology in April 2018. ******* was quickly recognised by the Financial Times, Google and leading European policy makers for technological innovation, leading digital change and challenging an industry sector with a disruptive business model in the field of rehabilitation.
Following the success of the Leeds clinic, **** decided to expand its services and open a second Intensive Neurological Rehabilitation Centre at its clinic in Hull, in December 2020.
There is a long-term plan for the Doncaster site, with a potential lease of 10 years with a 5 year break clause. The Doncaster site will initially start with a small workforce of up to 9 jobs being created in year one, although plans are being developed to expand the team by the end of year 3 to a potential team of 20, creating even more highly skilled jobs.
See attached Officer Decision Record for further details.

To award the following maximum grant to ******** in relation to the Business Investment Incentive Scheme: -
Job Creation Grant £*****
Project Set Up Grant £******

See attached Officer Decision Record for further details.

To consider the annual uplift request from multiple providers that support children and young people through the 'Short Breaks' Dynamic Purchasing System.

The Independent Travel Training (ITT) posts were re-evaluated to better reflect the nature of the role which includes lone working and the delivery of bespoke training packages to provide children and young people with Special Educational Needs and Disabilities (SEND) the skills and confidence required to make an independent journey from home to school or college. The increase from a grade 3 to grade 5 will also support recruitment and retention to the roles.
The Travel Assistance Service budget is projected to be overspent by £316k for Q1. £236k of the overspend is due to the cost of contracted transport. By creating 2 additional travel trainer posts, on average, an additional ten students will be travel trained per year and this will
contribute towards reducing the increasing cost by reducing reliance on taxi and other forms of contracted transport and assist in the reduction of costs within the wider Travel Assistance Service.
There is an increasing need for the service as indicated through the SEND placement panel referrals.

To increase the number of Travel Trainers from 3 to 5 (for a 3-year period) and increase all Travel Trainer posts from Grade 3 to Grade 5.
To increase the current staff from a Grade 3 to a Grade 5 will cost an additional £1,700.00 pa. The cost of 2 additional Travel Trainers will be approximately £24,800.00 pa. for 3 years. Travel Trainers will be employed on a 20 hour per week, term time contract.

The purpose of the grant is to provide support to local authorities in England towards expenditure lawfully incurred or to be incurred by them, to effectively roll out the new expanded Early Years entitlements offer, and the obligations set out in the Memorandum of Understanding between the Secretary of State for Education and City of Doncaster Council.
The Secretary of State for Education has determined that Doncaster has been allocated £69,449.12 for FY23-24.
In line with the conditions of the funding, an Early Years Sufficiency Manager post will be created alongside funding additional business support functionality to support the expansion of the Early Years (EY) entitlement.
As a section 31 non-ringfenced grant, Department of Education will not claw back unspent funds from FY23-24, allowing funding for posts to be carried forward into FY24-25 to fulfil the obligations of the Early Years (EY) entitlement.

To accept the Department of Education Local Authority (LA) Delivery Support Fund of £69,449.
To create the Early Years Sufficiency Manager Post (job evaluation on-going).

As part of the Get Doncaster Moving program, both Community Sport and Parks are an integral part of the Physical Activity and Sport system. In 2021, The Government and Lawn Tennis Association announced a £30 million package to refurbish more than 4,500 public tennis courts in the most deprived parts of the UK and support a new generation of players to get into the sport.
The package will see an investment of £21.9 million committed by the Government and £8.4 million by the Lawn Tennis Association, which will revive over 4,500 courts including those in a poor or unplayable condition at more than 1,500 venues.
It is designed to open up the sport to people of all backgrounds, support the Government’s commitment to levelling up sports provision across the nation, and provide greater opportunities for everyone to follow the Chief Medical Officer’s guidance on physical activity. The guidance makes clear that children should aim to carry out 60 minutes of physical activity a day, and adults 2.5 hours a week.
The investment would be utilised to upgrade and develop the tennis courts at both Haslam and Hexthorpe Parks. Both these sites have been assessed and the total amount of funding required to carry out the works amounts to £94,258.77. Haslam Park would require £81,228.44 of investment and Hexthorpe Park would require £13,030.33.
City of Doncaster Council Street Scene department have agreed a 12-year maintenance plan that would alleviate City of Doncaster Council charging participants to utilise the courts. This plan outlines how the two sites will be maintained over a 12-year period. The LTA have agreed that this maintenance plan is acceptable and highlights how the courts will be maintained and protects the LTA’s investment in both sites.
As part of the funding agreement, the LTA are keen to protect their investment by the way of gated courts that require booking. City of Doncaster Council and the LTA have agreed this will only take place at Haslam Park courts and the courts at Hexthorpe Park will not have an access gate fitted. Both sites will continue to be free to access and use the Club Spark system that allows participants to pre-book court space but is not a requirement to use the courts. Turn up and play is still allowed and there will be a no charging policy at both sites.

To accept £94,258.77 from the LTA (Lawn Tennis Association) to invest into 2 x Doncaster Tennis courts located in Hexthorpe and Haslam Park.

The decision has been taken as part of the Get Doncaster Moving Local Delivery Pilot Investment Plan 4, awarded by Sport England and approved by Cabinet in August 2020. The Cabinet Approval included delivery of Dance On and associated workforce development by Darts. Darts are the only recognised provider of Dance On, and therefore the funding award form Sport England stipulates that Darts are the lead delivery organisation for all Dance On activity funded by the Sport England Local Delivery Pilot.
This decision has been taken following City of Doncaster Council’s Subsidy Control Assessment (reference number C2308-2194) which has determined that the grant award is not a subsidy.
Dance On is fun, local and social, and is aimed at raising activity levels and reducing isolation in older adults across the borough. It is a highly successful model which delivers sustained physical activity in older adults (50+), particularly those who are classed as inactive. Dance On has been delivered in Doncaster by Darts since 2018. They have taken a test and learn approach to evolve the programme while demonstrating impact in communities and residential care across Doncaster.
Darts have developed and delivered the Dance On programme over three phases to date: • September 2018 - February 2020: Funded by One Dance UK, darts delivered 419 Dance On tasters, socials and regular community sessions with a total of 660 adults across Doncaster and in some of our most deprived areas. From this number, 501 people have then engaged in regular, weekly Dance On sessions. This includes Dance Champion training for AGE UK staff, one of the key partner organisations offering Dance On within their service.
See attached Officer Decision Record for further details.

To direct award £186,000.00 grant funding to darts to deliver the Dance On programme up to until 31st March 2025.

The previous contract for the supply of Domestic and Commercial Plumbing and Heating Materials expired on 30 December 2022.
A new contract is required to ensure continuity of supply of Plumbing and Heating Materials and to ensure that Doncaster Council is complying with the Public Procurement Regulations and achieving best value for money.
Carrying out a further competition through the YPO framework will allow Doncaster Council to set out its specific requirements in terms of materials required and the service required. It provides a relatively quick route to market, minimising non-contracted and non-compliant spend.
The YPO is a tried and tested framework provider for Doncaster Council.
Appointing a single contracted supplier for plumbing and heating materials deliveries and collections will provide economies of scale and allow Doncaster Council to leverage the most competitive price from the suppliers. The estimated contract value of £3,000,000 will provide an attractive proposition for the suppliers on the framework. It provides a relatively simple tendering process for Doncaster Council and the suppliers on the framework with one bid required on YORtender and one bid for Social Value through the Social Value Portal.
A single supplier will allow efficient ordering of the majority of Doncaster Council’s Plumbing and Heating materials, minimise the number of deliveries each week to stores and allow for effective
contract management and supplier relationship management.
Prices will be fixed for 12 months with an annual revision based on the annual change in the Office of National Statistics CPI Index 00 published 2 calendar months prior to the anniversary date of the contract. This will give some certainty of costs year on year with prices being increased or decreased as appropriate.

To carry out a mini competition through the YPO Plumbing and Heating Framework –
Framework reference 972. A single supplier will be appointed for stock and non-stock deliveries and collections of domestic and commercial plumbing and heating materials. The contract will be for an initial period of 2 years with 3 optional extensions of 12 months, ie 2+1+1+1.