Decisions

Use the search options below to find information regarding decisions that have been taken by the council's decision making bodies since 22 May 2015. If you wish to search for decisions prior to this date please use the search function under Search agendas, minutes and reports.

Alternatively you can visit the officer delegated decisions page for information on officer delagated decisions that have been taken by council officers.

For full details of Planning Applications please visit Planning Applications.

For information on decisions regarding Licensing please visit Licensing

Decisions published

24/04/2024 - PLACE24 0970-Authorisation to award the Pre-Construction Services Agreement (PCSA) for Gypsy & Traveller Site Investment ref: 3022    Recommendations Approved

In September 2021, Cabinet received and approved a report to carry out investment to 3 x council owned Gypsy & Traveller sites.
The three sites, (White Towers, Little Lane and Lands End), have received limited investment historically in relation to existing accommodation (albeit additional new pitches and accommodation was added to 2 sites in 2013/2014). Consequently, the condition of the original pitches and accommodation does not meet modern standards of living, with many of the components nearing the end of their expected lifespan.
Additionally, the original layout on the sites does not allow for 6m separation distances as is recommended in the ‘Designing Gypsy and Traveller Site – Good Practice Guide’.
Cabinet subsequently approved plans to carry out investment to all three sites. The approved planned investment included the demolition of existing amenity blocks and their re-provision, re-designing the layout of each pitch to achieve adequate separation distances, surfacing treatments to each pitch and boundary treatments to pitches where required. Planned investment also included some wider site surface repairs where required.
The 2021 proposals also included plans to reduce the overall number of pitches across the 3 sites based on the Gypsy & Traveller Needs Assessment at that time. Reduction of the number of pitches is no longer planned following changes in the most recent needs assessment.
In approving the proposals, Cabinet accepted that the costs included in the report (£4.17m), were based on 2018 cost estimates and that the final anticipated costs would be higher due to inflationary increases
Since receiving Cabinet approval, work has been ongoing to mobilise the investment project. Planning approval for all three sites has now been granted, and the first stage of a two-stage tender process to appoint a contractor to carry out the works has been completed. This was facilitated via the Efficiency North New Build Framework in compliance with CDC contract standing order rules and with the support of corporate procurement team. SLHD (acting on behalf of CDC) now wishes to appoint R. H Fullwood & Co. to undertake the final detailed designs and preparing a detailed cost plan and delivery plan. To progress this, a PCSA needs to be signed.
It is anticipated that the pre-construction phase will run until April/May 2024, at which point, subject to successful completion of this phase, a full building contract will be awarded to enable works to commence in Summer 2024. A further ODR will be prepared in advance of the full contract award stage.
Costs in the region of £150,000 are anticipated to be incurred during the PCSA stage, and a budget for this is already in place as identified in the financial implications section of this ODR.

Decision Maker: Assistant Director - Economy & Development

Decision published: 26/04/2024

Effective from: 24/04/2024

Decision:

To enter into a Pre-Construction Services Agreement with R.H. Fullwood & Co. in respect of planned investment to 3 x Gypsy and Traveller Sites.

Lead officer: Christine Tolson


17/04/2024 - Acceptance of Grant Funding for Delivery of the Local and Neighbourhood Transport Complementary Programme ref: 3005    Implemented

Decision Maker: Cabinet

Made at meeting: 17/04/2024 - Cabinet

Decision published: 17/04/2024

Effective from: 17/04/2024

Wards affected: (All Wards);

Lead officer: Neil Firth, Kerry Perruzza


04/12/2023 - CR/659/12/23-Specialist Finance Advisory Services Contract Award ref: 3021    Recommendations Approved

South Yorkshire Airport City (SYAC) is the project to reopen Doncaster Sheffield Airport (DSA) and develop a cluster of high value economic activity which complements traditional aerospace
functions, including logistics. SYAC would incorporate employment, retail, leisure and residential opportunities with excellent transport links, supporting new inward investment into Doncaster
and South Yorkshire.
To ensure successful delivery the Council has developed a detailed programme plan with a number of strands. It seeks to protect existing airport assets where possible including airspace, ensure there is a viable and robust case for the acquisition and operation of a successful airport, and considers the wider development of an economic cluster around the airport.
A formal competitive procurement process is progressing for a provider to operate and develop the airport in accordance with the aspirations of the Council and Region i.e., economic
regeneration, ensuring risks are mitigated and the contract is let in a fair and transparent manner. Under the legislation the specific process to deliver this agreement is the Competitive Procedure by Negotiation (CPN).

Decision Maker: Assistant Director of Finance & Chief Financial Officer

Decision published: 15/04/2024

Effective from: 04/12/2023

Decision:

Award of a contract via the CCS RM6187 MCF3 (lot 4) to EY for specialist financial and commercial advice in respect of the SYAC Project.

Lead officer: Faye Tyas


20/12/2023 - CR/663/12/23-new Corporate Mobile Phone Contract ref: 3020    Recommendations Approved

The existing mobile phone contract is due to end on the 28 Feb 2024. After identifying the CCS -RM6261 (lot 1) framework, we engaged with procurement to ensure a compliant route to market.
By using the approved procurement route, we can switch to the new contract without disruption as existing handsets, SIM cards and numbers will be reused.

Decision Maker: Assistant Director of Finance & Chief Financial Officer

Decision published: 15/04/2024

Effective from: 20/12/2023

Decision:

To procure a new contract through the RM6261 – CCS framework, for 2 Years with an optional extension of +1, and +1.

Lead officer: Faye Tyas


06/03/2024 - CR/683/03/23-Business Rates Write Offs ref: 3019    Recommendations Approved

Non-domestic rates are charged to the occupier or, where the property is empty, to the person(s) entitled to possession of a non-domestic property.
In many cases the occupier or person entitled to possession is a limited company rather than a private individual. Where this is the case bills are issued to, and enforcement action taken
against, the company in question. Where the company is dissolved or goes into administration before the non-domestic rates have been paid there are no mechanisms available to pursue the debt any further.
This ODR covers the write off individual debts of less than £250k, with the detail on each non-domestic account provided in the appendices 1-4, where the company concerned has been dissolved with no prospect of a dividend being paid and so are included in this write off. Overall, the write-offs provided in this ODR total £317,847.50

Decision Maker: Assistant Director of Finance & Chief Financial Officer

Decision published: 15/04/2024

Effective from: 06/03/2024

Decision:

To write off the debts listed on the attached appendices 1-4, which by individual businesses is between £50,000 and £250,000, due to the company in question having ceased trading leaving the debt irrecoverable. The total value of the debts to be written off is £317,847.50 (including
costs).

Lead officer: Alan Stoves


03/08/2023 - CR/681/02/24-Approval of Funding from the – Ward Member Budget 2023/24. No. 29 & 30 ref: 3018    Recommendations Approved

The Elected Members Ward Budget is included the 2023/24 Revenue Budget. Within this allocation each elected Member is allocated up to £3k (£165k in total across all 55 elected Members) to support local groups and organisations.
A central record of grants allocated will be maintained by the Corporate Governance Team within Legal and Democratic Services – this will reconcile to the grant payments made and record the outcomes achieved through the use of the grant funding.
This is an allocation of existing 2023/24 revenue budget and so is contained within the Council’s current budget envelope.
The individual applications below, detail the extent to which the initiative will seek to make a positive impact within the local community.

a. KAPS Summer Fayre
Reference No: 29/DCF/WB23-24/Ben
Supported By: Councillor Church, Councillor Hogarth and
Councillor Nightingale
Cost: £208.86 (£69.62 x 3 Councillors)

The group intend to use the funding awarded towards the purchase of some of the refreshments for the stalls at the summer fayre. This would include things such as frozen fruit, ice cream, ice lollies and hotdogs.

b. The Tuesday Lunch Club
Reference No: 30/DCF/WB23-24/Tn
Supported By: Councillor Cobby, Councillor G Jones,
Councillor Elebuibon, Councillor Kearsley, Councillor Kidd,
Councillor Liu, Councillor Muddiman-Rawlins and Councillor Shaw.
Cost: £1500.00 (£187.50 x 8 Councillors)
The funding will be used to purchase food supplies for those who need to use The Tuesday Lunch Club

Decision Maker: Assistant Director Legal and Democratic Services

Decision published: 15/04/2024

Effective from: 03/08/2023

Decision:

To approve the following applications for grant funding from the Members Ward Budget 2023/24.
a. KAPS Summer Fayre
Reference No: 29/DCF/WB23-24/Ben
Supported By: Councillor Church, Councillor Hogarth and
Councillor Nightingale
Cost: £208.86 (£69.62 x 3 Councillors)

b. The Tuesday Lunch Club
Reference No: 30/DCF/WB23-24/Tn
Supported By: Councillor Cobby, Councillor G Jones,
Councillor Elebuibon, Councillor Kearsley, Councillor Kidd,
Councillor Liu, Councillor Muddiman-Rawlins and Councillor Shaw.
Cost: £1500.00 (£187.50 x 8 Councillors)

Lead officer: Andrew Sercombe


10/07/2023 - : CR/680/02/24-Approval of Funding from the – Ward Member Budget 2023/24. No. 28 ref: 3017    Recommendations Approved

To approve the following applications for grant funding from the Members Ward Budget 2023/24.
a. Rossington Community Baptist Church
Reference No: 28/DCF/WB23-24/R&B
Supported By: Councillor B Anderson, Councillor Blake &
Councillor Johnson
Cost: £1497.00 (£499.00 x 3 Councillors

The application as approved above will look to make a positive contribution to the local community.

Decision Maker: Assistant Director Legal and Democratic Services

Decision published: 15/04/2024

Effective from: 10/07/2023

Decision:

To approve the following applications for grant funding from the Members Ward Budget 2023/24.

a. Rossington Community Baptist Church
Reference No: 28/DCF/WB23-24/R&B
Supported By: Councillor B Anderson, Councillor Blake &
Councillor Johnson
Cost: £1497.00 (£499.00 x 3 Councillors

Lead officer: Andrew Sercombe


03/07/2023 - CR/679/02/24-Approval of Funding from the – Ward Member Budget 2023/24. No. 23, 24, 25, 26 & 27 ref: 3016    Recommendations Approved

The Elected Members Ward Budget is included the 2023/24 Revenue Budget. Within this allocation each elected Member is allocated up to £3k (£165k in total across all 55 elected Members) to support local groups and organisations.
A central record of grants allocated will be maintained by the Corporate Governance Team within Legal and Democratic Services – this will reconcile to the grant payments made and record the outcomes achieved through the use of the grant funding.
This is an allocation of existing 2023/24 revenue budget and so is contained within the Council’s current budget envelope.
The individual applications below, detail the extent to which the initiative will seek to make a positive impact within the local community.

a. 58th Doncaster Scout Group
Reference No: 23/DCF/WB23-24/Bess
Supported By: Councillor Allen, Councillor L Bluff & Councillor
Khan
Cost: £3800.00 (£2000.00 x Councillor Allen, £800.00 x Councillor
L Bluff & £1000.00 x Councillor Khan)

Funding will be used to purchase new and repair camping equipment which the scouts will use throughout the summer and autumn months.
b. Stainforth Junior Football Club
Reference No: 24/DCF/WB23-24/S&BD
Supported By: Councillor Farmer
Cost: £400.00
The funding will pay for equipment ie. footballs, bibs, cones, discs and spikes for those who attend the football club to use.

c. Bentley Village FC
Reference No: 25/DCF/WB23-24/Ben
Supported By: Councillor Church, Councillor Hogarth & Councillor
Nightingale Cost: £500.00 (£166.00 x Councillors Church & Nightingale, £168.00 x Councillor Hogarth)
The grant will be used to purchase goalposts to enable the club to use Bentley ARL Club’s new changing facilities.

d. Friends of Sunnyfields
Reference No: 26/DCF/WB23-24/
Supported By: Councillor Church, Councillor Hogarth & Councillor
Nightingale
Cost: £300.00 (£100.00 x 3 Councillors)
The money will be used to hire inflatable activities for children to use that are attending the Sunny Fest event.

e. Holmescarr Arks & Crafts Ltd
Reference No: 27/DCF/WB23-24/R&B
Supported By: Councillor B Anderson, Councillor Blake &
Councillor Johnson
Cost: £1485.00 (£495.00 x 3 Councillors)
The funding will be used to provide animal experiences, face painters and inflatables at two family events. It will also be used to fund the tutor costs, and purchase craft materials for teen holistic health sessions and children’s craft sessions

Decision Maker: Assistant Director Legal and Democratic Services

Decision published: 15/04/2024

Effective from: 03/07/2023

Decision:

To approve the following applications for grant funding from the Members Ward Budget 2023/24.

a. 58th Doncaster Scout Group
Reference No: 23/DCF/WB23-24/Bess
Supported By: Councillor Allen, Councillor L Bluff & Councillor
Khan
Cost: £3800.00 (£2000.00 x Councillor Allen, £800.00 x Councillor
L Bluff & £1000.00 x Councillor Khan)

b. Stainforth Junior Football Club
Reference No: 24/DCF/WB23-24/S&BD
Supported By: Councillor Farmer
Cost: £400.00

c. Bentley Village FC
Reference No: 25/DCF/WB23-24/Ben
Supported By: Councillor Church, Councillor Hogarth & Councillor
Nightingale
Cost: £500.00 (£166.00 x Councillors Church & Nightingale, £168.00 x Councillor Hogarth)

d. Friends of Sunnyfields
Reference No: 26/DCF/WB23-24/
Supported By: Councillor Church, Councillor Hogarth & Councillor
Nightingale
Cost: £300.00 (£100.00 x 3 Councillors)

e. Holmescarr Arks & Crafts Ltd
Reference No: 27/DCF/WB23-24/R&B
Supported By: Councillor B Anderson, Councillor Blake &
Councillor Johnson
Cost: £1485.00 (£495.00 x 3 Councillors)

Lead officer: Andrew Sercombe


29/06/2023 - CR/678/02/24-Approval of Funding from the – Ward Member Budget 2023/24. No. 16, 17, 18, 19, 20, 21 & 22 ref: 3015    Recommendations Approved

The Elected Members Ward Budget is included the 2023/24 Revenue Budget.
Within this allocation each elected Member is allocated up to £3k (£165k in total across all 55 elected Members) to support local groups and organisations.
A central record of grants allocated will be maintained by the Corporate Governance Team within Legal and Democratic Services – this will reconcile to the grant payments made and record the outcomes achieved through the use of the grant funding.
This is an allocation of existing 2023/24 revenue budget and so is contained within the Council’s current budget envelope.
The individual applications below, detail the extent to which the initiative will seek to make a positive impact within the local community.

a. Family and Young People Action Group
Reference No: 16/DCF/WB23-24/H&BN
Supported By: Councillor G Jones & Councillor Liu
Cost: £600.00 (£300.00 x 2 Councillors)
The funding will be used to provide the very needy families in Town Ward/Wheatley with a food parcel until further support can be sought.

b. Family & Young People’s Action Group
Reference No: 17/DCF/WB23-24/Tn
Supported By: Councillor Cobby, Councillor Kearsley & Councillor
Shaw
Cost: £900.00 (£300.00 x 3 Councillors)
The funding will be used to provide the very needy families in Town Ward/Wheatley with a food parcel that will see the through until further support

c. Doncaster Spanish Society
Reference No: 18/DCF/WB23-24/Tn
Supported By: Councillor Cobby
Cost: £280.00
The Doncaster Spanish Society will use the funding to purchase a projector for the group to use.

d. Adwick Detachment Army Cadet Force
Reference No: 19/DCF/WB23-24/Ad&C
Supported By: Councillor Hutchinson, Councillor Mounsey &
Councillor S Smith
Cost: £900.00 (£300.00 x 3 Councillors)
The grant funding will be used to purchase Bivvy bags, camping beds & bashers for cadets to use in the field.

e. Carki Shouts Positive Action Group
Reference No: 20/DCF/WB23-24/Ad&C
Supported By: Councillor Hutchinson
Cost: £300.00
The funding will be used for a family event on Carcroft Playing Field, and will help with the costs of hiring inflatables, generators and insurance.

f. Friends of Edlington Victoria Academy
Reference No: 21/DCF/WB23-24/E&W
Supported By: Councillor Cole & Councillor Reid
Cost: £1200.00 (£700.00 x Councillor Cole & £500.00 x Councillor
Reid)
The grant will assist in buying materials to replace the children’s gazebo which was condemned.

g. Thorne Knit & Knatter
Reference No: 22/DCF/WB23-24/T&M
Supported By: Councillor Houlbrook
Cost: £230.00
The funding will purchase wool, buttons and threads for the group to use when knitting items for Firefly, DRI prem unit and ward 25.

Decision Maker: Assistant Director Legal and Democratic Services

Decision published: 15/04/2024

Effective from: 29/06/2023

Decision:

To approve the following applications for grant funding from the Members Ward Budget 2023/24.

a. Family and Young People Action Group
Reference No: 16/DCF/WB23-24/H&BN
Supported By: Councillor G Jones & Councillor Liu
Cost: £600.00 (£300.00 x 2 Councillors)

b. Family & Young Peoples Action Group
Reference No: 17/DCF/WB23-24/Tn
Supported By: Councillor Cobby, Councillor Kearsley & Councillor
Shaw
Cost: £900.00 (£300.00 x 3 Councillors)

c. Doncaster Spanish Society
Reference No: 18/DCF/WB23-24/Tn
Supported By: Councillor Cobby
Cost: £280.00

d. Adwick Detachment Army Cadet Force
Reference No: 19/DCF/WB23-24/Ad&C
Supported By: Councillor Hutchinson, Councillor Mounsey &
Councillor S Smith
Cost: £900.00 (£300.00 x 3 Councillors)

e. Carki Shouts Positive Action Group
Reference No: 20/DCF/WB23-24/Ad&C
Supported By: Councillor Hutchinson
Cost: £300.00

f. Friends of Edlington Victoria Academy
Reference No: 21/DCF/WB23-24/E&W
Supported By: Councillor Cole & Councillor Reid
Cost: £1200.00 (£700.00 x Councillor Cole & £500.00 x Councillor
Reid)

g. Thorne Knit & Knatter
Reference No: 22/DCF/WB23-24/T&M
Supported By: Councillor Houlbrook
Cost: £230.00

Lead officer: Andrew Sercombe


20/03/2024 - CR/685/03/24-Approve Lease Agreement & Associated Documents for Doncaster Sheffield Airport ref: 3014    Recommendations Approved

In September 2023, Cabinet approved to delegate the decision to sign the head lease with the current owner of DSA, subject to funding being secured by CDC, to the Director of Corporate Resources in consultation with the Mayor.
Commercial discussions with the current landowners have progressed well, with significant discussions and negotiation taking place on the specific terms included in the legal agreements.
The following documents form the substantive basis of the agreement, supplemented by other specific legal documents:
• Head Lease – which provides the terms under which CDC enjoys the use of former Airport site (DSAL) + DSA04
• Deed of Easement – which brings together the different ownership of land from many Peel companies and sets out the responsibility for the ongoing management of the Waste Water Treatment Works
• Collaboration Agreement which forms the basis on which CDC and Peel working together to develop and promote Gateway East

This decision is required to confirm approval to sign the 125-year lease on 20th March 2024, to meet the timescales set by the current landowner. In doing so this provides an important step towards our goal of reopening the airport and provides the necessary legal basis (sublease) upon which the operators will have use of the Airport. This in turn provides the operators with the certainty upon which they can complete their business plans required as part of the procurement activities. There are risks associated with this approach however the bidders have indicated that a sublease is required to progress further with the procurement process. As such it is the recommended approach to achieve the overall outcome, including the significant
benefits outlined in the outline business case, which have been fully documented in South Yorkshire Airport City – Outline Business Case, 6th December 2023, report.

Further information is contained within the ODR attached.

Decision Maker: Director of Finance and Corporate Services

Decision published: 15/04/2024

Effective from: 20/03/2024

Decision:

Approval to sign the 125-year Lease Agreement & Associated Documents, with the current owner, for Doncaster Sheffield Airport covering former Airport site (DSAL) & DSA04.

Lead officer: Christian Foster


21/06/2023 - CR/677/02/24-Approval of Funding from the – Ward Member Budget 2023/24. No. 12, 13, 14 & 15 ref: 3013    Recommendations Approved

The Elected Members Ward Budget is included the 2023/24 Revenue Budget. Within this allocation each elected Member is allocated up to £3k (£165k in total across all 55 elected Members) to support local groups and organisations.
A central record of grants allocated will be maintained by the Corporate Governance Team within Legal and Democratic Services – this will reconcile to the grant payments made and record the outcomes achieved through the use of the grant
funding.
This is an allocation of existing 2023/24 revenue budget and so is contained within the Council’s current budget envelope.
The individual applications below, detail the extent to which the initiative will seek to make a positive impact within the local community.

a. Conisbrough Community Events
Reference No: 12/DCF/WB23-24/Con
Supported By: Councillor N Ball
Cost: £268.53
To provide event insurance for 1 year to cover various events taking place in the community including the Remembrance Day parade.

b. Doncaster Culture and Leisure Trust
Reference No: 13/DCF/WB23-24/R&B
Supported By: Councillor B Anderson, Councillor Blake & Councillor
Johnson
Cost: £1000.00 (£333.33 x 3 Councillors)
The funding will be used to support the continuity of the Ladies only swimming by reducing the costs to allow people who attended the free sessions to still be able to attend without the financial barrier.

c. Pilkington FC (Girls)
Reference No: 14/DCF/WB23-24/S&BD
Supported By: Councillor Stapleton
Cost: £500.00
Funding will be used to purchase equipment and pay for the advertising costs for setting up junior girls football club.

d. Carki Shouts Positive Action Group
Reference No: 15/DCF/WB23-24/Ad&C
Supported By: Councillor S Smith
Cost: £300.00
The funding will be used for a family event on Carcroft Playing Field, and will help with the costs of hiring inflatables, generators and insurance.

Decision Maker: Assistant Director Legal and Democratic Services

Decision published: 15/04/2024

Effective from: 21/06/2023

Decision:

To approve the following applications for grant funding from the Members Ward Budget 2023/24.

a. Conisbrough Community Events
Reference No: 12/DCF/WB23-24/Con
Supported By: Councillor N Ball
Cost: £268.53

b. Doncaster Culture and Leisure Trust
Reference No: 13/DCF/WB23-24/R&B
Supported By: Councillor B Anderson, Councillor Blake & Councillor
Johnson
Cost: £1000.00 (£333.33 x 3 Councillors)

c. Pilkington FC (Girls)
Reference No: 14/DCF/WB23-24/S&BD
Supported By: Councillor Stapleton
Cost: £500.00

d. Carki Shouts Positive Action Group
Reference No: 15/DCF/WB23-24/Ad&C
Supported By: Councillor S Smith
Cost: £300.00

Lead officer: Andrew Sercombe


16/06/2023 - CR/771/01/24-Approval of Funding from the – Ward Member Budget 2023/24. No. 08, 09, 10 & 11 ref: 3012    Recommendations Approved

The Elected Members Ward Budget is included the 2023/24 Revenue Budget. Within this allocation each elected Member is allocated up to £3k (£165k in total across all 55 elected Members) to support local groups and organisations.
A central record of grants allocated will be maintained by the Corporate Governance Team within Legal and Democratic Services – this will reconcile to the grant payments made and record the outcomes achieved through the use of the grant funding.
This is an allocation of existing 2023/24 revenue budget and so is contained within the Council’s current budget envelope.
The individual applications below, detail the extent to which the initiative will seek to make a positive impact within the local community.

a. Cantley Community Coffee Shop
Reference No: 08/DCF/WB23-24/Bess
Supported By: Councillor Allen, Councillor L Buff & Councillor Khan
Cost: £1500.00 (£500.00 x 3 Councillors)
To support the funding costs of Doncaster Community Transport which enables elderly and more vulnerable members of the community to attend the group.

b. Doncaster Sikh Cup 2023
Reference No: 09/DCF/WB23-24/Bess
Supported By: Councillor Allen, Councillor L Buff, Councillor Khan,
Councillor Cobby, Councillor Kearsley & Councillor Shaw
Cost: £2000.00 (£666.66 x 6 Councillors)
The funding is going to be used to enhance the football tournament to a more family based event. It will provide more activities on the day as well as food and drink, referee costs, pitch costs and sports equipment.

c. Cambeth Community Project CIC
Reference No: 10/DCF/WB23-24/WH&I
Supported By: Councillor Elebuibon, Councillor Kidd & Councillor
Muddiman-Rawlins
Cost: £1500.00 (£500.00 x 3 Councillors

Decision Maker: Assistant Director Legal and Democratic Services

Decision published: 15/04/2024

Effective from: 16/06/2023

Decision:

To approve the following applications for grant funding from the Members Ward Budget 2023/24.
a. Cantley Community Coffee Shop
Reference No: 08/DCF/WB23-24/Bess
Supported By: Councillor Allen, Councillor L Buff & Councillor Khan
Cost: £1500.00 (£500.00 x 3 Councillors)

b. Doncaster Sikh Cup 2023
Reference No: 09/DCF/WB23-24/Bess
Supported By: Councillor Allen, Councillor L Buff, Councillor Khan,
Councillor Cobby, Councillor Kearsley & Councillor Shaw
Cost: £2000.00 (£666.66 x 6 Councillors)

c. Cambeth Community Project CIC
Reference No: 10/DCF/WB23-24/WH&I
Supported By: Councillor Elebuibon, Councillor Kidd & Councillor
Muddiman-Rawlins
Cost: £1500.00 (£500.00 x 3 Councillors)

d. Armthorpe Markham Main Junior Football Club u14’s
Reference No: 11/DCF/WB23-24/Arm
Supported By: Councillor Dickson
Cost: £500.00

Lead officer: Andrew Sercombe


07/06/2023 - CR/670/01/24- Approval of Funding from the – Ward Member Budget 2023/24. No. 07 ref: 3011    Recommendations Approved

Approval of the funding for the application as detailed within the decision record, will contribute positively to the local community.

Decision Maker: Assistant Director Legal and Democratic Services

Decision published: 15/04/2024

Effective from: 07/06/2023

Decision:

To approve the following applications for grant funding from the Members Ward Budget 2023/24.
a. Friends of the Crags
Reference No: 07/DCF/WB23-24/Con
Supported By: Councillor N Ball
Cost: £200.00

Lead officer: Andrew Sercombe


24/05/2023 - CR/669/01/24-Approval of Funding from the – Ward Member Budget 2023/24. No. 06 ref: 3010    Recommendations Approved

The Elected Members Ward Budget is included the 2023/24 Revenue Budget. Within this allocation each elected Member is allocated up to £3k (£165k in total across all 55 elected Members) to support local groups and organisations.
A central record of grants allocated will be maintained by the Corporate Governance Team within Legal and Democratic Services – this will reconcile to the grant payments made and record the outcomes achieved through the use of the grant funding.
This is an allocation of existing 2023/24 revenue budget and so is contained within the Council’s current budget envelope.
The individual applications below, detail the extent to which the initiative will seek to make a positive impact within the local community.
a. Absolute Health and Fitness
Reference No: 06/DCF/WB23-24/A&C
Supported By: Councillor S Smith
Cost: £300.00

Funding will provide children that attend a half term sports camp with lunch each day.

Decision Maker: Assistant Director Legal and Democratic Services

Decision published: 15/04/2024

Effective from: 24/05/2023

Decision:

To approve the following applications for grant funding from the Members Ward Budget 2023/24.
a. Absolute Health and Fitness
Reference No: 06/DCF/WB23-24/A&C
Supported By: Councillor S Smith
Cost: £300.00

Lead officer: Andrew Sercombe


28/04/2023 - CR/666/01/24-Approval of Funding from the – Ward Member Budget 2023/24. No. 01 ref: 3009    Recommendations Approved

The Elected Members Ward Budget is included the 2023/24 Revenue Budget. Within this allocation each elected Member is allocated up to £3k (£165k in total across all 55 elected Members) to support local groups and organisations.
A central record of grants allocated will be maintained by the Corporate Governance Team within Legal and Democratic Services – this will reconcile to the grant payments made and record the outcomes achieved through the use of the grant funding.
This is an allocation of existing 2023/24 revenue budget and so is contained within
the Council’s current budget envelope.
The individual applications below, detail the extent to which the initiative will seek to make a positive impact within the local community.
a. Doncaster U3A
Reference No: 01/DCF/WB23-24/E&KS
Supported By: Councillors Church, Cobby, Cole, Hogarth, G Jones, Liu, Kearsley, Kidd, Nevett, Nightingale, Robinson, Shaw
Cost: £2600.00 (£260.00 x Councillor Cobby, Cole, G Jones, Liu,
Kearsley, Kidd, Nevett, Robinson & Shaw. £86.87 x Councillors
Church, Hogarth & Nightingale.)

The funding is to support the costs of speakers and entertainment at the group’s monthly meetings as well as the printing and distribution costs of newsletters which contain articles written by members and a calendar of forthcoming events.

Decision Maker: Assistant Director Legal and Democratic Services

Decision published: 15/04/2024

Effective from: 28/04/2023

Decision:

To approve the following applications for grant funding from the Members Ward Budget 2021/22.
a. Doncaster U3A
Reference No: 01/DCF/WB23-24/E&KS
Supported By: Councillors Church, Cobby, Cole, Hogarth, G Jones, Liu, Kearsley, Kidd, Nevett, Nightingale, Robinson, Shaw
Cost: £2600.00 (£260.00 x Councillor Cobby, Cole, G Jones, Liu,
Kearsley, Kidd, Nevett, Robinson & Shaw. £86.87 x Councillors
Church, Hogarth & Nightingale.

Lead officer: Andrew Sercombe


04/05/2023 - CR/667/01/24-Approval of Funding from the – Ward Member Budget 2023/24. No. 02 ref: 3008    Recommendations Approved

The Elected Members Ward Budget is included the 2023/24 Revenue Budget. Within this allocation each elected Member is allocated up to £3k (£165k in total across 55 Elected Members)

Individual applications will seek to make a positive contributions in local communities.

Decision Maker: Assistant Director Legal and Democratic Services

Decision published: 15/04/2024

Effective from: 04/05/2023

Decision:

To approve the following applications for grant funding from the Members Ward Budget 2021/22.

a. Conisbrough Community Events
Reference No: 02/DCF/WB23-24/Con
Supported By: Councillor N. Ball
Cost: £300.00

Lead officer: Andrew Sercombe


03/08/2023 - CR/682/02/24-Approval of Funding from the – Ward Member Budget 2023/24. No. 31 & 32 ref: 3007    Recommendations Approved

The Elected Members Ward Budget is included the 2023/24 Revenue Budget. Within this allocation each elected Member is allocated up to £3k (£165k in total across all 55 elected Members) to support local groups and organisations.
A central record of grants allocated will be maintained by the Corporate Governance Team within Legal and Democratic Services – this will reconcile to the grant payments made and record the outcomes achieved through the use of the grant funding. This is an allocation of existing 2023/24 revenue budget and so is contained within the Council’s current budget envelope.
The individual applications below, detail the extent to which the initiative will seek to make a positive impact within the local community.

a. Bentley Area Community Partnership
Reference No: 31/DCF/WB23-24/Ben
Supported By: Councillor Church, Councillor Hogarth and
Councillor Nightingale
Cost: £500.00 (£166.00 x Councillors Nightingale and Church £168.00 x Councillor Hogarth)
To pay for children’s activities in Bentley Park during the centenary events for young families to attend this month. These events will include art and sporting activities.

b. Tickhill Christian Fellowship Church
Reference No: 32/DCF/WB23-24/T&W
Supported By: Councillor Cannings & Councillor Greenhalgh
Cost: £1200.00 (£600.00 x 2 Councillors)
The funding will be used to pay for a surveyors report on the building, which will enable urgent repair work to commence

Decision Maker: Assistant Director Legal and Democratic Services

Decision published: 15/04/2024

Effective from: 03/08/2023

Decision:

To approve the following applications for grant funding from the Members Ward Budget 2023/24.

a. Bentley Area Community Partnership
Reference No: 31/DCF/WB23-24/Ben
Supported By: Councillor Church, Councillor Hogarth and
Councillor Nightingale
Cost: £500.00 (£166.00 x Councillors Nightingale and Church £168.00 x
Councillor Hogarth)

b. Tickhill Christian Fellowship Church
Reference No: 32/DCF/WB23-24/T&W
Supported By: Councillor Cannings & Councillor Greenhalgh
Cost: £1200.00 (£600.00 x 2 Councillors

Lead officer: Andrew Sercombe


18/05/2023 - CR/668/01/24-Approval of Funding from the – Ward Member Budget 2023/24. No. 03, 04 & 05 ref: 3006    Recommendations Approved

The Elected Members Ward Budget is included the 2023/24 Revenue Budget. Within this allocation each elected Member is allocated up to £3k (£165k in total across all 55 elected Members) to support local groups and organisations.
A central record of grants allocated will be maintained by the Corporate Governance Team within Legal and Democratic Services – this will reconcile to the grant payments made and record the outcomes achieved through the use of the grant funding.
This is an allocation of existing 2023/24 revenue budget and so is contained within the Council’s current budget envelope.
The individual applications detail the extent to which the initiative will seek to make a positive impact within the local community

Decision Maker: Assistant Director Legal and Democratic Services

Decision published: 15/04/2024

Effective from: 18/05/2023

Decision:

To approve the following applications for grant funding from the Members Ward Budget 2023/24.
a. Love Mexborough
Reference No: 03/DCF/WB23-24/Mex
Supported By: Councillor Chapman
Cost: £500.00

b. Bawtry Arts Festival Community Group
Reference No: 04/DCF/WB23-24/R&B
Supported By: Councillor B Anderson, Councillor Blake & Councillor
Johnson
Cost: £1000.00 (£333.33 x 3 Councillors)

c. 7th Doncaster Boys Brigade and Girls Association
Reference No: 05/DCF/WB23-24/H&BN
Supported By: Councillor G Jones & Councillor Liu
Cost: £309.98 (£154.99 x 2 Councillors

Lead officer: Andrew Sercombe


25/03/2024 - 2024/09/PH/Substancerecoverygrant-Detailed breakdown of Supplemental Substance Misuse Treatment Recovery Grant spend 2024/2 ref: 3004    Recommendations Approved

This investment will further increase the capacity and quality of the existing Aspire service, enhance the professional workforce, improve integration of services, improve access to accommodation alongside treatment, improve employment support, increase referrals into treatment in the criminal justice system and keep prisoners engaged in treatment after release.
It will enhance the services offered, add flexibility, decrease waiting times and enable more people to benefit from the Aspire service.
Public Health are seeking permission to go ahead the spend for the financial year 2024/25.

Decision Maker: Deputy Director of Public Health

Decision published: 11/04/2024

Effective from: 25/03/2024

Decision:

This is the third year of additional monies received as part of the 10 year National Drug Strategy entitled ‘From Harm to Hope’. The Supplemental Substance Misuse Treatment and Recovery
Grant (SSMTRG) from the Office of Health Improvement and Disparities (OHID) has been deployed to improve the capacity and quality of substance misuse services in line with the new
national strategy.

Lead officer: Andy Collins


13/02/2024 - 2024/10/PH/DEFRAAirQualGrant-DEFRA Air Quality Grant: To accept grant funding from DEFRA to deliver School Street road closures in Doncaster ref: 3003    Recommendations Approved

Approval for the decision to accept funding secured from DEFRA of £238,529.72 is now required to facilitate the funding of activities outlined in the ODR to deliver the strategies outline to improve air quality across the borough.

Decision Maker: Deputy Director of Public Health

Decision published: 11/04/2024

Effective from: 13/02/2024

Decision:

To accept the £238,529.72 grant funding which has been secured from DEFRA to enable delivery of interventions to improve air quality in Doncaster. It is designated as £46,400 Capital funding
and £192,129.72 Revenue funding.

Lead officer: Caroline Temperton


22/08/2023 - 23241009-Additional Costings for Askern Court Refurbishment ref: 3002    Recommendations Approved

Doncaster children who are brought into care have the opportunity to grow up in the borough rather than being accommodated in out of authority placements and are supported to reach independence in their local communities. In order to achieve this, it is necessary to increase the number of in-house children’s homes and supported living schemes. The purchase of new properties allows for the creation of more regulated children’s homes and a broader range of
supported living flats, thereby fulfilling this element of the strategy. For some young people it is the right decision to support a transition to semi-independence between the ages of 16 and 17.
For others this transition will naturally occur much later. Taking this into account Doncaster Children’s Services Trust (DCST) developed the ‘Key to Your Future Project’ delivered by the Housing & Independence Service. Phase One of the project saw the creation of a number of 2 bed shared tenancies (Outreach properties) utilising social housing stock from St Leger Homes, with outreach Workers delivering floating tenancy support

Decision Maker: Assistant Director Childrens Social Care

Decision published: 11/04/2024

Effective from: 22/08/2023

Decision:

ODR 2223059 approved the purchase of Askern Court, Bentley and estimated capital works, including 15% Design and Management fees and 10% contingency, of £123,260 for immediate work and £32,080 for future work.
This ODR is to approve revised capital works totalling £252,460 at Askern Court, Bentley to enable the property to become a supported accommodation provision for young people in care, and this renovation will meet the new DfE regulation standards 2023.

Lead officer: Clive Chambers


21/02/2024 - 23241051-Implementation of the DfE Early Years Financial Incentive Pilot ref: 3001    Recommendations Approved

In March 2023 the Chancellor announced transformative reforms to childcare for parents, children, the economy and women. By 2027-28, the Government will more than double its investment into the childcare support it offers, spending over an estimated £8bn every year on free hours and early education. Part of these childcare reforms will significantly increase the availability of childcare, reduce costs and increase the number of parents who are entitled to the
support. By the 1st September 2025, all eligible working parents will be entitled to 30 hours free childcare from the term after their child turns 9 months. These reforms will increase demand for
childcare places and as such there will need to be an increase in the supply of places. In January 2024 DfE launched this limited pilot to help deliver the childcare expansion at pace and test whether financial incentives in EY would help boost recruitment in a similar way that it has for school teachers. Doncaster was chosen by the DFE as one of the eligible Las based on IDACI and sufficiency data

Decision Maker: Assistant Director of Finance & Chief Financial Officer

Decision published: 11/04/2024

Effective from: 21/02/2024

Decision:

The aim of the pilot is to help attract new or returning EY staff by paying an incentive of £1000 shortly after they take up their role in targeted Private , Voluntary and Independent provision in
Doncaster. The DfE are testing whether a ‘golden hello’ can be an effective way to recruit EY staff in high demand areas. We are focussing on :-
1.Full day care providers
2.Sessional settings in areas with sufficiency issues
3.Sessional settings with high numbers of children with SEND
4.Childminders who would like to take on assistants and fit into the above criteria

This would help us fulfil the brief of the intended Pilot and will help support the maximum amount of settings but in a targeted way.
Doncaster has been awarded £240,431 , 5% of this can be spent on administrative costs. The remaining should be given to the Setting directly who will administer payment to the member of staff following a successful 12 week induction period

Lead officer: Lee Golze


07/02/2024 - O23241047-Creation of Virtual Reality programme to support young people to live independently. ref: 3000    Recommendations Approved

This decision has been taken in response to feedback that we received from young people who are being supported to live independently or those who currently live independently after leaving care. Young people told us that they wanted a change to how they receive some of the support and information of learning the skills needed to live independently. Having previously worked with this
company on other projects we are pleased with the products they have delivered.
They are a local company which is particularly important for this project as we would like young people to be involved in the design of this which will require them to attend the offices of the company so being local helps with the logistics of this.
The ground-breaking approach with the project is to revolutionise the engagement method for young people in and leaving care.
Virtual and Mixed reality delivery offers significantly higher rates of engagement, retention, and consistency of approach, it also allows us to hotspot areas of further support our young people need to enable their development.
We are also going to have a young person working group who will advise on the programme and help develop it going forward

Decision Maker: Assistant Director Childrens Social Care

Decision published: 11/04/2024

Effective from: 07/02/2024

Decision:

Decision to commission Reality Check studios, a Doncaster based company to create a virtual reality programme that will bring elements of the Key’s Project into the virtual reality space. This is based on feedback from young people that was received as part of the quarterly question who wanted a change in approach to how they learn the skills to live independently.
Listening to our young people is important for us as corporate parents and listening to them is part of the promise we made as corporate parents for young people living in care who then go on to live independently. This project is a creative way to support our young people to live independently and by ensuring they are co-creators
of this will mean that it best suits the needs of our young people.
Total Value of this project is 45k+VAT to be invoiced in 2 stages.
This is being funded through the staying close money as we will have a large underspend in the first year and we must declare the underspend the entirety of all funding ends by 31st March 2025. We have spoken to the DFE, and they are happy for us to use the underspent funding to enhance young people’s lives that are in and
leaving care as long as we have young people helping us in the development of this which we will be doing

Lead officer: Andy Hood


05/01/2024 - 23241048-Price increase for Children’s Regulated legacy and spot purchase placements ref: 2999    Recommendations Approved

Following a price review the below provider has requested a price increase (uplift) for current placements which are not agreed via frameworks
The current spot purchase contract in place for these placements permit inflationary increases subject to a consideration of the actual costs incurred by the Provider and the need for value for
money justification.
The provider has demonstrated to the Council justification for the requested increases citing various reasons which generally relate to unavoidable cost pressures of inflation, National Living
Wage increase, National Insurance increase, pension costs and cost of living expenses etc.
These increases will ensure that the provider can continue to deliver good quality provision.

Decision Maker: Assistant Director Partnerships, Early Intervention and Localities

Decision published: 11/04/2024

Effective from: 05/01/2024

Decision:

To agree price increases requested by providers for legacy or off framework placements.

Lead officer: Bergona Hernandez


31/01/2024 - 23241050-To Commission an experienced partner organisation to support the development of the Youth & Community Funding Generator ref: 2998    Recommendations Approved

The Youth & Community Funding Generator has been designed to help existing Youth & Community groups to generate a minimum of £150,000 of new income for VCOs in Doncaster over the next 12 months. Furthermore, developing a Youth & Community
Funding Generator model for the VCO sector would have strategic links to the Doncaster Local Plan and DMBC’s development of a talent ecosystem.

Decision Maker: Assistant Director Partnerships, Early Intervention and Localities

Decision published: 11/04/2024

Effective from: 31/01/2024

Decision:

To support the Youth and Community Fund generator by
commissioning an experienced partner for the value of 30K for 12months to generate new income and opportunities. The successful organisation will work with the VCO sector, particularly those who work in the youth sector to implement a new support
model for the VCO Sector

Lead officer: Fiona Feris


19/12/2023 - Request to engage in the DfE funded Professional Development Programme and disseminate funding to providers on behalf of DfE. ref: 2997    Recommendations Approved

All LA’s across the UK are engaged with this programme and Doncaster have previously engaged in this programme successfully. This will equip our settings who were not in a position to engage in the first round with the skills required to support communication, language and literacy.

Decision Maker: Assistant Director of Finance & Chief Financial Officer

Decision published: 11/04/2024

Effective from: 19/12/2023

Decision:

Engagement in the Professional Development Programme (PDP) element of the DfE Covid Recovery Support Package for nursery settings, childminders and foundation stages in schools. Backfill payments for the settings will be paid to the LA through a
section 31 grant to then distribute to the settings to release staff to attend the training. The payments will be disseminated in arrears once attendance at the training has been confirmed. These payments will be expected to be £80 per practitioner per day. Payments are expected to be released to the LA for dissemination Mar 24, Aug 24 and Mar 25. Exact details will be confirmed once completed MOU is returned.
It is estimated that there will be no more than 30 settings engaging with this programme, with up to 2 staff per setting accessing the training. There is an admin pay of £5000 receivable by the LA to cover admin costs associated with supporting the programme. In total this will equate to an estimated maximum grant amount of £53,000 for the lifetime of the programme. (30 settings x 2staff x 10 sessions + £5000 admin
costs)

Lead officer: Alison Tomes


11/01/2024 - O23241046-Providers fee uplift request ref: 2996    Recommendations Approved

The increase request relates to cost of off framework placements. The current contract for these placements permits inflationary increases subject to a consideration of the actual costs incurred by the Provider and the need for value for money justification.
The provider has demonstrated to the Council justification for such increases citing various reasons which generally relate to unavoidable cost pressures of inflation, National Living Wage
increase, National Insurance increase and pension costs. Should these increases not be agreed there is a risk that the placements will no longer be sustainable and new provision
would need to be sourced.

Decision Maker: Assistant Director Partnerships, Early Intervention and Localities

Decision published: 11/04/2024

Effective from: 11/01/2024

Decision:

To agree price increase requests which have been received for individual placements for children and young people.

Lead officer: Jessica Whitworth


19/02/2024 - 23241045 -Big Picture Learning contract variation for addition of a second site within the contract for Key Stage 2 students ref: 2995    Recommendations Approved

The decision has been taken to utilise the Hillside site to enable Big Picture Doncaster to effectively deliver an increased Key Stage 2 outreach and in reach offer. The KS2 offer has been previously agreed and included within the Big Picture Learning SPV contract at the last variation in 2021, however, due to the increased cohort numbers identified for the transitional KS2 work, there is a lack of sufficient space at the current Bentley site for the effective delivery
of this element of the contract. It would also not be appropriate to have KS2 and KS3 students in a small site together due to the wide range of ages, needs and behaviours. Independent School
standards state that it is not appropriate for primary and secondary children to be educated together. While Big Picture Doncaster will remain an alternative provision, it would be regarded
as best practice to keep the phases separate.
The site is fit for purpose in terms of space and location and has been identified as part of the Asset review following the closure of Hillside School. As BPD are currently paying full rental costs for the Bentley site, an appropriate rental cost will be charged to BPD for the Hillside site for the remainder of the SPV contract (August 2024) to enable them to deliver the increased KS2 offer as requested by the Council.

Decision Maker: Assistant Director Partnerships, Early Intervention and Localities

Decision published: 11/04/2024

Effective from: 19/02/2024

Decision:

To vary the Big Picture Learning SPV contract by adding the outreach/in reach site element for the Big Picture Doncaster Key Stage 2 service delivery offer at the Hillside property until the
contract ends August 2024.

Lead officer: Fiona Feris


12/03/2024 - Doncaster Educational Leadership Programme D ref: 2994    Recommendations Approved

The Education & Skills Strategy 2030 identified as a priority - Accelerating Achievement, one of the challenges to accelerating achievement was ‘A low percentage of schools rated either Good or Outstanding, and difficulties in recruiting and retaining teachers’. The strategy identified its aim in overcoming this would be
to ‘Nurture an outstanding Educational Workforce’
The need for CPD style support and assistance was recognised and the project put in place as a means of achieving this.

Decision Maker: Assistant Director of Children, Young People and Families

Decision published: 11/04/2024

Effective from: 12/03/2024

Decision:

To allocate a budget of £33,600 from the Education & Skills 2030 budget to (PIC project number 00113) Doncaster Educational Leadership Programme.

Lead officer: Jane Reed


01/03/2024 - O23241054-Department for Education – Holiday, Activities & Food Programme. ref: 2993    Recommendations Approved

Doncaster Council has been allocated £1,375,790 from the Department for Education’s Holiday Activity & Food Programme 2025-25.
The £1,375,790 will be used to offer free holiday and food activity places to children and young people, who receive benefits-related free school meals.

Doncaster Council must ensure that face to face holiday activities is available during the Easter, Summer, Winter school holiday periods. The successful partner(s) will have flexibility about how
they deliver the level of provision to best serve the needs of children and families in Doncaster, within the DFE guidelines and taking into account the flexibilities outlined below.

The 2024 holiday programme is targeted at children who receive benefits related free school meals and it is expected that commissioned partners (working in conjunction with schools) will
undertake the necessary promotion to the eligible children and their families in order to maximise take up of the provision. Partners must ensure that sufficient, adequate provision is available across the borough for children with SEND or additional needs.

Decision Maker: Assistant Director Partnerships, Early Intervention and Localities

Decision published: 11/04/2024

Effective from: 01/03/2024

Decision:

To agree to fund activities during the Easter, Summer and Winter 2024 Schools Holidays from the Department for Education Holiday, Activity & Food Programme on a range of proposals as
set out in box 3.
As part of the budget setting arrangements, it was agreed to accept the Holiday Activity and Food Programme Grant. As part of this decisions around how to allocate the grant within its
terms and conditions were delegated to the Assistant Director: Partnerships, Early Intervention & Localities in consultation with the Portfolio Lead for Education, Skills and Young People.

Lead officer: Lee Golze