Decisions

Hamilton Court is a supported living service and provides support for people with learning disabilities and autism living in the community. Accommodation is a small housing complex owned by South Yorkshire Housing Association.
The Registered Manager, Service Manager and Head of Service have acknowledged the need to further increase capacity within Hamilton Court, building on the existing support offer in place which is currently provided by Doncaster Councils existing support staff. The aim being to enable us to facilitate and support the implementation of the current support schedule for individuals who are supported at Hamilton Court. This in turn will assist in maximising a ‘person centred, strengths based approach’; connecting people to their communities, enabling people to live independently, focusing more resources to supporting people at home. The additional weekly capacity will create 151.5 hours additional support. The additional staffing as required for
the service to remain Well Led through the Care Quality Commission
(CQC).
An analysis was completed to look at what support schedules for each individual in houses 1, 2 and 3 at Hamilton Court, and what permanent positions were already in our budget.

It is understand that the existing support is block purchased from a commissioned service provided, however this clearly only covers the basic support and leaves nothing in budget to allow any leave and training cover.
Annual leave and training therefore do take place, and without this additional cover individuals’
support hours quite simply are not delivered.
It is appreciated that this is a large budget request, however it is felt this is essential in order to confidently say we are delivering what has been assessed for these individuals and what they are entitled to.
The required support hours for with the combined 12 support schedules is 734 hours. Permanent contracted hours when fully staffed is 759 hours, therefore there are surplus hours of only 25.
Annual Leave, averaging per week 139 hours, which is 18.3% of the current contracted hours - 759.
Training per week averaging 13 hours, which is 1.7% of the current contracted hours – 759.
A total of 152 hours per week is required in addition to the 734 hours support on schedules.
We already have 25 hours of this, therefore we have a shortfall of 127 hours per week.
To create an additional 127 hours, this would in itself incur another 25.4 hours leave and training (at 20% of the 127) per week. Therefore there would be a requirement to increase the contracted hours by 152.4.
The proposal is therefore to increase the staffing budget, in order to create the following positions: – 1 X 31.5 hour (nights grade 6), 4 X 30 hour (days 1 X grade 7 and 3 X grade 6) – total of 151.5 hours.
There is currently recruitment to four x 20 hour support worker positions to support the individuals, due to a move into the flats. This 80 hours was calculated using the same method as above. Approval for these have already confirmed by Carolyn Nice on a 12 month basis

Approval of funding to increase staffing capacity within Hamilton Court so to enable the provision by the Council of an additional 151.5 hours of support for individuals who use Hamilton Court and remain in the “Well Led” Care Quality Commission (“CQC”) category of inspection.

Doncaster Council submitted a bid to the Ministry of Justice via the Office of the South Yorkshire Police and Crime Commissioner (OPCC) for a full time Gypsy Roma Traveller (GRT) Domestic Abuse worker. The new role will work in partnership with the existing and highly successful Domestic Abuse Hub and alongside the Council's Health Protection Engagement Coordinators. The worker would have a reduced caseload in order to spend quality time proactively developing community links and building trust between GRT women, but may also include male victims and other support services.
Doncaster is the permanent home to the UK’s largest Gypsy Traveller populations, who make up one of our largest ethnic minority groups. Estimates range greatly from around 590 (2011 Census) to other local estimates of over 4000 people. These estimates equate to between 0.2% and 1.3% of the total population.
A study estimated that between 60% to 80% of women from travelling communities experience domestic abuse during their lives, compared to 25% of the female population generally. Despite this very high percentage, we are aware that our DA services in Doncaster have not received any referrals from victims, who have been identified as being part of the GRT community. We
know from local experience and the barriers highlighted in the Traveller Movement's recent Good Practice Guide that GRT victims find it hard and show reluctance to access DA support or the support we offer, which may not be culturally competent or tailored to support their needs.
The new role, working across Rotherham and Doncaster, would support approximately 15 victims at any one time, but also develop a specific GRT support group and provide cultural advice to partner agencies to improve the recording of ethnicity, so that we can better understand the prevalence of domestic abuse within the GRT community and improve our first responses. The worker would also work closely with the Council’s DA Survivor Liaison Service to ensure that the voice and experiences of GRT women are heard throughout the partnership and we explore further opportunities for consultation and collaboration.
We will also seek to work with the Traveller Movement and use their services to provide specialist training to all domestic abuse workers in Doncaster. By establishing improved links between the GRT and partner agencies, we aim to improve cultural awareness amongst professionals. Throughout the duration of the funding, we seek to gain additional evidence to sustain the service, or ensure proportionate representation within the mainstreamed domestic abuse services and multi-agency arrangements.
Doncaster will be responsible for recruiting the new role and the three year funding (outlined below) will cover salary and on costs for one worker to work across Doncaster and Rotherham and associated travel costs. Built into the first year of funding will be the costs of specialist GRT training, which will be sourced from the Traveller Movement.

See attached Officer Decision Record for information regarding costings for the post.

To accept the Ministry of Justice grant to fund a specialist Gypsy Roma Traveller Domestic Abuse worker from 2022-2025, to work across Doncaster and Rotherham.

The Council has ambitious plans to build on the success of delivering new homes in Doncaster through the Council House Build Programme (CHBP) including much needed new affordable homes. A 5 year Housing Delivery Plan (HDP) approved at Cabinet on 12th January 2021 set out how the Council could deliver new homes, the report also supported the need to apply for grant funding opportunities following approval of the HDP.
Phase 1 of the CHBP was approved at Cabinet in December 2019,
Phase 2 of the CHBP was approved at Cabinet on 22nd June 2022. The Phase 2 Cabinet report gave approval that:
- authority be delegated to the Director of Economy and Environment and Section 151 Officer, in consultation with the Mayor and the Portfolio Holder for Housing and Business, to accept the funding and agree terms and conditions for any Shared Ownership and Affordable Housing Programme (SOAHP) grant funding awards for all the Council House Build Programme (CHBP) schemes, and subject to an Officer Decision Record (ODR) for each scheme bid.
See attached Officer Decision Record for further information.

Approval to enter into the 2021-26 Affordable Homes Programme grant agreement with Homes England and acceptance of grant funding for the development of new Council Homes, through the Council House Build Programme (CHBP).

a. St Paul’s Church - After School Club
Reference No: 21/DCF/WB22-23/WH&I
Supported By: Councillor Muddiman-Rawlins
Cost: £60.00 (£30.00 x 2 CouncillorsThe money will be spent on providing basic craft supplies for the families that attend the group and to replace broken games as the year progresses.

b. Thorne Army Cadet Detachment
Reference No: 22/DCF/WB22-23/Th&M
Supported By: Councillor Houlbrook
Cost: £250.00
The group wish to purchase a RESUS ANNE, which will be used by the Cadets in Thorne during First Aid training.

c. Thorne and Moorends Town Council
Reference No: 23/DCF/WB22-23/Th&M
Supported By: Councillor Blackham & Councillor Durant
Cost: £6000.00 (£3000.00 x 2 Councillors)
The funding will be used to purchase two sturdy outdoor table tennis tables, one to be located at Thorne Memorial Park and one to be located at Moorends Recreational Ground. The funding would also cover the cost of outdoor seating/picnic tables for young people next to the table tennis

To approve the following applications for grant funding from the Members Ward
Budget 2022/23.
a. St Paul’s Church - After School Club
Reference No: 21/DCF/WB22-23/WH&I
Supported By: Councillor Muddiman-Rawlins
Cost: £60.00 (£30.00 x 2 Councillors)

b. Thorne Army Cadet Detachment
Reference No: 22/DCF/WB22-23/Th&M
Supported By: Councillor Houlbrook
Cost: £250.00

c. Thorne and Moorends Town Council
Reference No: 23/DCF/WB22-23/Th&M
Supported By: Councillor Blackham & Councillor Durant
Cost: £6000.00 (£3000.00 x 2 Councillors

Funding will provide a bouncy castle, creating a fun environment for the mums and tots who attend the group weekly.

The group will design and print a booklet providing information about the support groups/services available in Wheatley Hills and Intake, to help ease the social isolation and low-level mental health within the ward. The booklet will be delivered in the target area.

To approve the following applications for grant funding from the Members Ward Budget 2022/23.
a. S.A.R.A (Stay And Relax Awhile)
Reference No: 19/DCF/WB22-23/Hex&BN
Supported By: Councillor G. Jones & Councillor Lui
Cost: £60.00 (£30.00 x 2 Councillors)

b. K.B
Reference No: 20/DCF/WB22-23/DA/WH&Int
Supported By: Councillor Elebuibon, Councillor Kidd & Councillor
Muddiman-Rawlins
Cost: £1350.00 (£450.00 x 3 Councillors)

Please refer to details given in Box 2 of the attached Officer Decision Record.

HROD continue to assist service area / managers with Job Profiling but we established we still need the GLPC job evaluation system as without the job evaluation process, new jobs would not be equal pay proof and defendable if challenged. We would then be open to equal pay claims but not have a scheme to be able to defend them.

Zellis remain the only supplier of the fully electronic system currently in use meaning we can’t call off from a 3rd party framework for this element. We therefore need to make a direct award to Zellis.
.
Initially we wanted to award the next contract for up to a 4 years (28/08/22 – 27/08/26) to remove the need for unnecessary and time consuming procurement exercises but still be in line with contract rules. However, due to more attractive pricing given by Zellis, we are awarding a longer term contract to run from 28/08/22 to 27/08/27.

Given there have been no new suppliers of this system in the last 10years+, it is unlikely there will be any new suppliers on the market by 2027. Awarding this contract will generate a lower annual charge which in time will save the Council £2,239 per year (equating to £11,195 over the 5 years) when compared to pricing for 3 years.

NOTE:
? TGB approval was granted at the April 2022 TBG meeting (the request was for a system we already have in place).
? A contract waiver (for the direct award) was approved on 07/06/22
? A DPIA is not required as data relates to job roles and not person.

see attached ODR for full details

To award Helping Hands to deliver Wellbeing Therapies with the cost of £40,000 to be funded from the Clinical Extremely Vulnerable funds within the reserves.

Areas where the sessions will be held throughout Doncaster.

Doncaster Council received 1 bid from the incumbent provider for the Healthy Living for Ethnic Minority Women in Doncaster, Changing Lives. A panel of five evaluators went through a
rigorous evaluation and moderation process to assess the bid. It was agreed that Changing Lives had exceeded the quality score and demonstrated they had the capability to provide the service as described in the service specification. The bid also came within the financial package as outlined in the tender documentation.

To award the Contract as per the result of an open tender process to Changing Lives.

See attached ODR for full details

To pay agenda for change pay uplift for staff for all RDaSH public health commissioned services. The amount across all contracts will total £245,343 in respect of the 21/22 pay award and the payment is to be formalised via formal contract variation.

See attached ODR for full details

To approve a 4.5% fee uplift request from Short Break’s provider Cura-Care Yorkshire Ltd.

See attached ODR for full details

The ERP Solution is currently business critical technology used by the Council, St Leger Homes and Children’s Trust for financial processing (including ordering services, making payments and
receiving payments) and the repository of financial records.

The ERP Solution is a combination of systems provided by Advanced Business Solutions including the E5 Finance Suite, Collaborative Planning (Budget Monitoring Tool), Version One Suite (Document Management), SICLOPS (Operation Job Management) and Jasper Reporting Tool.

By awarding a new contract to Advanced we will be ensuring the Council, St Leger Homes and Children’s Trust have continued access and support for these business critical systems for 5 to 7 years from 1st August 2022.

See attached ODR for full details

To recruit 1FTE Young Carers Practitioner (G7) for 3 years
(see attached ODR for full details)

To comply with the Secretary of State’s Academy Orders and the approval of the academy trust ntransfer approved on 15 June 2022.

Further to the academy orders of the Regional Schools Commissioner issued on 15 June 2022 the Council is now required to execute all formal documentation necessary to complete an academy conversion for Our Lady of Mount Carmel Catholic Primary School and St Peter's Catholic Primary School.

The schools will join the Trust The Hallam Schools' Partnership Academy Trust on 1 September 2022.

This decision record approves the appropriate instruction to the Council’s Legal section to complete and seal the appropriate documentation in order for the aTel.ove academy conversion.