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Decisions published

20/11/2020 - LOP&S - 2021025 - Expect Youth ref: 1969    Recommendations Approved

This seed funding in the form of a grant agreement is vital to allow Expect Youth to deliver their five key objectives. This agreement will be the only contract that Expect Youth hold and without this agreement and seed funding, Expect Youth would cease to trade. The £150k will be used from the mental health trailblazers funding that is held within the Council’s earmarked reserves.

Decision Maker: Director of Learning, Opportunities and Skills

Decision published: 03/12/2020

Effective from: 20/11/2020


1. To enter into a grant agreement with Expect Youth for a three year period. This grant agreement is for £150,000 to be paid in three instalments of £50,000 per year. The grant agreement will commence in October 2020 and end in October 2023. Expect Youth will use this grant over the next three years to support their five key objectives, which are;
I. Support the development of the newly developed Doncaster offer.
II. Lead, support and build capacity across the voluntary and community sector, through a mixture of generating external funding to devolve to voluntary and community organisations as overseen by the Youth Advisory Board and sharing of skills and expertise.
III. Support voluntary and community organisations to achieve the local quality standard.
IV. Generate £150k external funding over the next three-years.
V. Generate £150k through fundraising over the next three-years.
The aim of Expect Youth is to have a sustainable model within three years and the objectives above are the enablers to do this, in particular the generation of external funding. The Council will closely monitor Expect Youth over the three period to ensure that all five key objectives are achieved.

Lead officer: Riana Nelson

17/06/2020 - Grant Thornton - Audit Scale Fee. ref: 1923    Recommendations Approved

Decision Maker: Audit Committee

Made at meeting: 17/06/2020 - Audit Committee

Decision published: 18/11/2020

Effective from: 17/06/2020


The Committee received correspondence from the Public Sector Audit Appointments Ltd (PSAA) advising the Council that the audit scale fees for the Audit 2020/21, to be undertaken by Grant Thornton would be £126,930, which was at the same level as that set for 2019/20.  It was noted that significant financial failures in the private sector (i.e. the collapse of Carillion), more recently the impact of Covid 19, and the resulting pressures on local authorities finances, has led to an expectation that audits need to be more challenging.  Therefore, audit firms were finding it difficult to deliver the level of audit work to the standard that was now necessary within the fee envelope previously agreed.  As a consequence of the above, the PSAA had approved the increase in the fees for the audit.


In response to Members questions seeking an explanation of the process involved in relation to determining the scale of audit fees, Members were advised that in common with many local authorities the Audit Committee had discharged this function through the appointment of external auditors to the PSSA. Therefore, the Council did not have the ability to have any influence on the fee rate.


RESOLVED that the proposed scale of audit fees for the Council’s 2020/21 Accounts and update on 2019/20, be noted.


17/11/2020 - Big Picture Learning Update. ref: 1953    For Determination

Decision Maker: Cabinet

Made at meeting: 17/11/2020 - Cabinet

Decision published: 17/11/2020

Effective from: 17/11/2020

17/11/2020 - To approve the Revised Organisation of Learning Provision Strategy 2020. ref: 1952    For Determination

Decision Maker: Cabinet

Made at meeting: 17/11/2020 - Cabinet

Decision published: 17/11/2020

Effective from: 17/11/2020

14/09/2020 - AHWB.023.2020 Violence Reduction Unit Funding ref: 1957    Recommendations Approved

We have been notified by the Violence Reduction Unit that monies will be made available alongside the Office of the Police and Crime Commissioner (OPCC) Community Safety Grant, to the value of £30k for the 2020/21 financial year. Whilst grant monitoring will be the responsibility of the Violence Reduction Unit, the monies will be received and processed through Doncaster Council financial systems in the same way as the current OPCC Community Safety Fund Grant.

A Project Proposal Application has been submitted detailing the activity below, which has been agreed by the Chair of the Safer Stronger Doncaster Partnership (SSDP).

• £5,000 – contribution towards development of a systematic action enquiry process to inform and action service development in relation to Children and Parental Alcohol Misuse. (note this is part funded by Doncaster Council’s Public Health team )

• £3,000 – towards Domestic Abuse campaigns focusing on three separate
strands – violence against young women and girls, seasonal violence
(Christmas / New Year) and Post Covid-19 recovery / support and advice.

• £10,000 – towards the salaries and associated costs of two trainers within the Domestic Abuse Navigator service to develop and deliver ‘One of a Kind’ training, working with children aged 7-11 within primary schools and focusing on healthy relationships and domestic abuse.

• £10,000 – towards the development of the dedicated Night-time Economy task and finish group/meeting, which will link to the newly formed South Yorkshire Wide Night-time economy group and work towards achieving Purple Flag status for Doncaster.

• £2,000 – linking with the Youth Parliament and working along the lines of the Knife Crime initiative they set up recently, support them in developing a campaign around young people and gangs / serious organised crime / County Lines etc.

All of the above can clearly be linked to VRU recommendations and the actions within the Doncaster Action plan.

Decision Maker: Director of Adults, Health and Well-Being

Decision published: 16/11/2020

Effective from: 14/09/2020


To approve the receipt of £30k grant funding from the Violence Reduction Unit, which will enable the Community Safety Team to administer this fund on behalf of the Safer Stronger Doncaster Partnership (SSDP) and Violence Reduction Unit.

Lead officer: Phil Holmes

10/08/2020 - AHWB.021.2020 Edlington Community Organisation (ECO) ref: 1956    Recommendations Approved

Edlington Community Organisation’s successful application to the Community Investment Programme 2019 secured revenue funding and capital funding of £5,000 towards a building extension at Yorkshire Main Community Centre, to expand the community cupboard scheme. The charity have a long term lease and support from the board of Trustees of Yorkshire Main Community Centre supporting this work to be progressed. However the charity had not secured the total amount of funding from a number of sources for the extension work. Once the total amount required for the build was secured then the Council would pay the charity the £5,000.

Since securing this amount, the charity have had some damage caused to the roof, resulting in considerable internal damage to the hall and kitchen, which now requires immediate attention. The charity have managed to secure £40,000 from Sport England for a new roof and internal works to the centre but require the £5,000 to support a new kitchen and not as planned the first floor construction as this is now their priority.

Without a kitchen, the services within the community centre will be greatly affected, causing a further impact on the charity over and above the COVID-19 impact.

Reason for Decision.
Edlington Community Organisation’s application to the Community Investment Programme 2019 was successful and they had already have received the revenue funding of £11,000. However, due to the capital funding of £5,000 contributing towards the first floor extension, the funding and to follow formal ODR were not progressed until there was assurance the total amount of funding for the works was secured.

Unfortunately, as referenced above, the charity are asking for the £5,000 funding to be used for more pressing priority work, to enable them to deliver their core work which is much valued and needed in Edlington.

Decision Maker: Assistant Director of Communities

Decision published: 16/11/2020

Effective from: 10/08/2020


To formally award £5,000 to Edlington Community Organisation from the Community Investment Programme 2019.

Lead officer: Debbie John-Lewis

14/08/2020 - AHWB.020.2020 Doncaster Healthwatch CIC ref: 1955    Recommendations Approved

The Health and Social Care Act 2012 established a new consumer champion for users of health and social care services, called Healthwatch. Local Authorities with responsibility for social care were required to commission an independent organisation in order to deliver the vision. Doncaster Council implemented its statutory duty to establish a Local Healthwatch from the 1st April 2013. The current contractual arrangements with Doncaster Healthwatch CIC is in place until 31st July 2022.

Separately, Doncaster Clinical Commissioning Group (CCG) have had a funding agreement and reporting mechanisms in place with the provider.

Reason for Decision.

Doncaster Council and CCG have for some considerable time moved to a more integrated approach as reflected in, for example, The Joint Health and Social Care Commissioning Strategy that sets out how our collective action can achieve our vision for the future of health and social care in Doncaster.

Formalising the CCG involvement via the Council’s Contract with Doncaster Healthwatch CIC clearly demonstrates the willingness to work in a joined up manner that is mutually beneficial to all parties. Doncaster Healthwatch CIC have been involved as appropriate in the conversations to move this forward. They welcome having one performance reporting mechanism that will capture the key performance indicators, but importantly the outcomes for people accessing health and social care.

A section 256 funding agreement under the NHS Act 2006 will be put in place between the Doncaster CCG and the Council. Thereby enabling the Council to recharge Doncaster CCG. Although Doncaster Council will manage the contract, Doncaster CCG will be have active representatives at contract meetings.

The Service Specification will be revised to reflect the requirements of Doncaster CCG and a variation to the contract will be put in place reflecting the changes.

Decision Maker: Director of Adults, Health and Well-Being

Decision published: 16/11/2020

Effective from: 14/08/2020


To approve a Direct Award of £40,000 (£20,000 per year) for a two year period to Doncaster Healthwatch CIC.

To approve a section 256 funding agreement under the NHS Act 2006 to be put in place between the Doncaster Clinical Commissioning Group (CCG) and Doncaster Council to support the transfer of funding (£40,000).

Lead officer: Phil Holmes

14/08/2020 - AHWB.018.2020 County Wide Perpetrator Programme ref: 1954    Recommendations Approved

Since 2017 a successful county wide perpetrator programme has operated throughout South Yorkshire, delivered by the South Yorkshire Community Rehabilitation Company (CRC).

Recently the Government announced that they were ending the contract arrangements with CRC, which means that from June 2021 they will no longer be able to provide the perpetrator programme in South Yorkshire.

We have been anticipating the outcome of Government plans
for some time and therefore all four local authorities and the Office of the Police and Crime Commissioner have met and held discussions over the last few months and agreed to recommission our contract with an alternative provider.

The South Yorkshire Partnership seeks to procure a perpetrator programme which achieves evidence based outcomes for individuals seeking to change their behaviour, which supports a multi-agency approach for an integrated response to the whole family affected by domestic abuse and where all services work together to the same agreed objectives. A key aim of the newly commissioned programme will be to challenge abusive behaviour at all risk levels. Also key will be to offer a flexible programme of individual and group interventions in order to support perpetrators to change their behaviour.

During the past two years of the Inspire to Change voluntary perpetrator contract, 1106 referrals have been made with 190 people successfully completing the programme. These completion figures are in line with similar programmes across the country and recognise the difficulties in engaging with perpetrators on a voluntary basis and working with them to complete the programme.

Interestingly, during the COVID emergency, referrals and engagements have significantly increased by around 60%, with sessions taking place using electronic media as CRC adapted their business processes to continue working with clients. The success of this approach has been incorporated into our new specification, where we are asking providers to consider this as part of service delivery for clients, unable to attend group sessions and a recognised barrier to successful completion.

It is recognised that many victims of domestic abuse do not report to the police and the true incidence of domestic abuse is estimated to be far higher than the reported figure.

Whilst in most domestic abuse reports, the perpetrators are male; we recognise that women may also be abusive. This programme will be accessible to abusers of both genders and people in same sex relationships and other under-represented groups. This recognises that interventions need to be tailored to specific needs and again our specification for the new contract takes account of this.

It was agreed that Doncaster would continue to take the lead on the development, as we hold the expertise in procurement, commissioning, professional knowledge and operational management of the existing programme.

A joint development group has been established consisting of a representative from Legal, Procurement, Commissioners, the Office of the Police and Crime Commissioner and specialist Domestic Abuse Managers from collaborating authorities.

Subject to approval, below is an outline of the timescales we are working towards:

• Anticipated that the contract will commence at the end of February 2021 following an open tender process, at which time the full service must be ready to commence delivery.
• The contract will be for 2 years initially (Feb 2021 – Feb 2023) with the option to extend for a further 2x 12 month periods, subject to continued funding and performance.

Over the last three years we have learnt a great deal from operating a service across South Yorkshire and the collaboration between all partners has been an excellent example of how all local authorities and the Office of the Police and Crime Commissioner have jointly commissioned a successful programme. Whilst it is unfortunate that national changes to the Probation Service have resulted in us going down the route of re-commissioning, everyone is agreed that this has given us an opportunity to strengthen our requirements and include the most up to date learning from other programmes throughout the UK. This means that the new
programme will be innovative and ‘cutting edge’ to maintain our profile as a successful provider with a key outcome of breaking the cycle of abuse that unfortunately exists in so many households across South Yorkshire.

Decision Maker: Director of Adults, Health and Well-Being

Decision published: 16/11/2020

Effective from: 14/08/2020


To approve Doncaster Council to undertake the following:

1. Act as Lead Authority in the procurement of a new contract for a county wide voluntary domestic abuse perpetrator programme.

2. Act as the sole Authority entering into the contract with the selected provider for the benefit of itself and the other authorities and organisations (namely Sheffield City Council, Barnsley Council, Rotherham Council and the Office of the Police and Crime Commissioner).

3. Continue an inter-authority agreement with the other 3x named authorities and the Office of the Police and Crime Commissioner.

4. Utilise funding on the following basis:
(a) Doncaster contributing Public Health funding of £52k per annum for a period of two years.
(b) Receiving on an annual basis £60k from Sheffield Council, £50k from Barnsley Council, £50k from Rotherham Council and £50k from the Office of the Police and Crime Commissioner as a contribution towards the programme for a period of two years, plus the possibility of 2x 12 month extension periods.

Lead officer: Phil Holmes