Decisions

see attached officer decision record

To approve the following application for grant funding from the Members Ward Budget 2021/22:-

a. Thorne & Moorends Colliery Monument Committee
Reference No: 54/DCF/21-22/Th&Moor
Supported by: Councillor Houlbrook
Cost £500.00

See attached ODR for full details

To use available budget to allow Council employees (BIA qualified) to undertake BIA assessments outside of their contracted hours and for a fixed fee of £250 (including mileage).

See attached ODR for full details

To establish 4 permanent Locality Lead posts to embed the locality way of working and provide strong leadership within the 4 localities.

See attached Officer Decision Record for full details

To approve the receipt of grant funding from the Office of the Police and Crime Commissioner (OPCC), which relates to the successful award of Safer Streets Funding from the Home Office.

Doncaster Council operates a number of overt CCTV cameras across the borough and these are used to view and monitor activity in public spaces. The cameras are located in numerous locations – for example, on buildings, in pedestrianised areas and on the highways.

The General Data Protection Regulations (GDPR) define personal data as any information relating to an identified or identifiable natural person (data subject), CCTV footage of an identifiable data subject is personal data.
Under Schedule 2, Part 1, Paragraph 5 (3) of the Data Protection Act 2018 (DPA), information is exempt from GDPR if it is required to be disclosed by law or in connection with legal proceedings.

Insurance companies or legal representatives often approach the Council to request CCTV footage of road traffic incidents in order to determine liability in legal proceedings.
In 2018/19 149 requests for CCTV were received, in 2019/20 we received 188, in 2020/21 we received 94, and to date this financial year we have received 64. Lockdown drastically reduced the traffic on the roads over this and last financial year. Not all of these requests result in footage being sent as the incident may not have been captured, the footage is not clear or the incident occurred more than 30 days ago.

The work is undertaken by the information governance team and the CCTV team in Community Safety and the income of approximately £6000 would be split between these areas.
The processing of these requests is time consuming and provides no benefit to the Council. Many requests are for footage of very minor incidents which we feel could be resolved without the CCTV images. A benchmarking exercise has taken place with other Local Authorities who charge applicants for the release of the footage, and charges range from £10 up to £210.

Doncaster Council currently provides this information free of charge. The suggested charges are based on the time council staff spend on dealing with requests.

Option 1
Implement charges for CCTV requests:-
- search only for CCTV footage - £50
- search and supply of CCTV footage – search fee £50 plus £50 per camera to supply footage

This would mean that the costs of reviewing and / or providing the footage would be met. This is the recommended option.

Option 2
Continue to comply with these requests with no charge. Complying with the requests incurs costs to the organisation and no benefit.

Option 3
Refuse to comply with the requests. The exemptions in the DPA are discretionary but the Council has historically provided this information to assist members of the public and commercial organisations.

.

The implementation of charging insurance companies and legal representatives for the provision of CCTV footage for insurance claims or legal proceedings.

Doncaster Council has been allocated £1,379,600 from the Department for Education’s Holiday Activity & Food Programme.

The £1,379,600 will be used to offer free holiday and food activity places to children and young people, who receive benefits-related free school meals. Of this, £350,000 has been allocated for the Christmas period.

The following information will be shared with partners across Doncaster, asking for programme proposals to be submitted.

Doncaster Council wish to commission a partner(s) that can provide free places at holiday clubs available in the Christmas holidays 2021. This will be made available to children in the local authority area who are eligible for and receive benefits-related free school meals.

Doncaster Council must ensure that holiday activities must be available for a minimum of at least 4 days during the Christmas 2021 holiday period (20th December – 4th January). The successful partner(s) will have flexibility about how they deliver this level of provision to best serve the needs of children and families in Doncaster, within the guidelines and taking into account the flexibilities outlined below.

Partners must ensure that sufficient, adequate provision is available across the borough for children with SEND or additional needs. Partner(s) must follow all Government guidance in relation to the coronavirus pandemic, including the ‘protective measures for holiday and after-school clubs, and other out-of-school settings during the coronavirus (COVID-19) outbreak’https:
//www.gov.uk/government/publications/protective-measures-for-holiday-or-after-school-clubs-and-other-out-of-school-settings-for-children-during-the-coronavirus-covid-19-outbreak May 2021.

The Christmas 2021 holiday programme is targeted at children whose families receive benefits related free school meals and it is expected that a chosen partner (working in conjunction with schools) will undertake the necessary promotion to the eligible children and their families in order to maximise take up of the provision. We expect this will be undertaken using the ‘Edulog’ communication system.

There is greater flexibility in the programme for Christmas – The DFE will support a blended programme of both face-to-face provision alongside high quality hampers and activity packs providing it meets the expectation of a minimum of 4 days’ worth of provision/support.

The DFE expectation is that all children taking part in HAF this Christmas should receive a minimum of two days of face-to-face provision. Beyond that, LAs will have scope to provide
additional support to participating children and this additional support should be tailored to the needs of the children and families in the LA.

If unable to deliver 4 days of face-to-face provision across the borough, an alternative approach, meeting DFE minimum expectation of how provision might be delivered is:
- Two days of face-to-face provision.
- This could be similar to the HAF provision we have seen at Easter and in the summer.
- It could also be, for example, a Christmas festival or fayre where children and their families are invited along to take part in activities together, prepare a festive meal together and socialise. At these events, the DFE expect that those attending should eat high quality, healthy food and take part in some fun activities.
- It could also involve a day trip, day out or a cultural enrichment experience, providing that this includes a healthy meal as well as an element of physical activity, for example, a walk.
- Alongside this, the DFE would expect that children who attend the above face-to-face provision also receive the equivalent of a minimum of two further days of support in the form of high-quality food hampers and activity packs.

To agree to fund activities during the Christmas 2021 Schools Holidays of up to £350,000 from the Department for Education’s Holiday, Activity & Food Programme on a range of proposals as set out in box 3.

On Friday 19th March the Mayor of Doncaster, Ros Jones and Overview and Scrutiny Consultee: Councillor Jane Kidd, agreed to approve the RULE 16 DECISION: DEPARTMENT FOR EDUCATION HOLIDAY ACTIVITIES AND FOOD PROGRAMME.

As part of this Rule 16 decision it was agreed; To delegate decisions around how to allocate the grant within its terms and conditions to the Assistant Director: Partnerships, Early Intervention & Localities in consultation with the Cabinet Member for Children and Young People and Schools.

The Atlassian subscription and support contract for Jira and confluence are due to expire on the 19/11/2021.

Renew the final 12 months subscription and support contract with Atlassian. This is being procured via the KCS framework for the period of 19/11/21 – 18/11/22 at a cost of £14,313.42 and will be funded from existing revenue budget MP011.

Doncaster Council has been allocated £1,379,600 from the Department for Education’s Holiday Activity & Food Programme.

The £1,379,600 will be used to offer free holiday and food activity places to children and young people, who receive benefits-related free school meals. Of this, £350,000 has been allocated for the Christmas period.

See attached Officer Decision Record for further details.

To agree to fund activities during the Christmas 2021 Schools Holidays of up to £350,000 from the Department for Education’s Holiday, Activity & Food Programme on a range of proposals as set out in box 3.

On Friday 19th March the Mayor of Doncaster, Ros Jones and Overview and Scrutiny Consultee: Councillor Jane Kidd, agreed to approve the RULE 16 DECISION: DEPARTMENT FOR EDUCATION HOLIDAY ACTIVITIES AND FOOD PROGRAMME.

As part of this Rule 16 decision it was agreed; To delegate decisions around how to allocate the grant within its terms and conditions to the Assistant Director: Partnerships, Early Intervention & Localities in consultation with the Cabinet Member for Children and Young People and Schools.

Removal of Legal Charge and Discharge of Guarantee and Indemnity on Robin Hood Airport Business Park (Business Units), Doncaster

To approve the removal of Legal Charge and Discharge of Guarantee and Indemnity on Robin Hood Airport Business Park (Business Units), Doncaster.