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1. The decision to go out to market for a
Direct Payment Support Service was taken in January 2018, however a
single poor quality bid was received and an options appraisal
together with a Market Event happened over the Summer.
2. A number of changes have been made to the original tender to
refine the offer and make it more attractive to the Market. Apart
from the changes detailed below, nothing has changed in respect of
the previous ODR in terms of aims, objectives and financial
envelope.
3. Change of name: The name change has been agreed, after some
debate internally, together with feedback from Providers that the
Direct Payment Support Service did not accurately reflect the
‘managed’ element of the service. The name Direct
Payment Managed Support Service more correctly describes the range
of the services provided.
4. TUPE of Council Officers: This is no longer applicable to this
contract.
5. This is fortuitous as feedback received at the Provider event
suggested one of the main barriers to submitting a bid for this
service was based on the internal council staff and the associated
TUPE and pension costs. A few providers identified that the pay
scales for the positions would also create an inequity between
transferred and existing staff which may also be difficult to
manage.
Revised Procurement Timetable – due to the need to refresh,
revise and update the Specification for this service, the original
Procurement timeline has been delayed. Therefore the new contract
is now expected to ‘go live’ on 1st February 2019,
rather than 1st January 2019. A Contract Waiver is to be submitted
to Audit to inform them of the necessary delay and the required
extension to The Rowan contract.
Decision Maker: Director of Adults, Health and Well-Being
Decision published: 16/12/2019
Effective from: 17/12/2018
Decision:
To approve the changes to the Direct Payment
Managed Support Service:
- Change of name from Direct Payment Support Service
- The TUPE of Council Officers involved in delivering the in-house
service (Direct Payments Support Team) is not relevant
- Revised Costs based on feedback from Provider Market Event
- Revised Procurement Timetable
Lead officer: Karen Johnson
At the request of the Schools Forum the
Department for Education / Secretary of State gave permission to
establish a central schools block DSG expenditure budget of
£1,000,000 to focus on two areas:-
- Access
- Safeguarding
The budget is provided to deliver learning environment improvements
within schools.
Decision Maker: Director of People
Decision published: 04/07/2019
Effective from: 13/12/2018
Decision:
To approve the safeguarding and access capital
allocation which was provisionally approved by the learning
provision organisation board (LPOB) on the 9/11/17
Hawthorne Academy - Security Fencing - £9361.80
Lead officer: Neil McAllister
Safeguarding and Access Capital
Grant
Decision Maker: Director of People
Decision published: 02/07/2019
Effective from: 19/12/2018
Decision:
To approve Safeguarding and Access capital
allocations which were approved by the Learning Provision
Organisation Board (LPOB) Safeguarding and Access Subgroup on the
8th November 2018.
Lead officer: Neil McAllister
Recruitment of casual staff to provide cover
for sickness of teachers to ensure that the music service fulfil
contractual agreements with schools, to ensure reputation of the
service is of a high standard. It would also be to have capacity
should the service receive a request to provide tuition and the
contracted staff do not have capacity.
Decision Maker: Director of People
Decision published: 28/06/2019
Effective from: 19/12/2018
Decision:
To create a bank of casual/relief staff to
enable the service to fulfil contractual agreements with
schools.
Lead officer: Margaret Watson
At the request of the schools forum the
Department for Education / Secretary of State gave permission to
establish a central schools block DSG Expenditure budget to focus
on two areas:-
*Access
* Safeguarding
The budget is provided to deliver learning environment improvements
within schools, academies, PRUs and Learning Centres and it is
expected that a 10% contribution will be required towards any
project.
Schools forum delegated responsibility for administering the funds
through the Learning Provision Organisation Board and initial
requests were considered on 10 October 2018.
The Board discussed each application on a case by case
basis.
Decision Maker: Director of People
Decision published: 13/06/2019
Effective from: 13/12/2018
Decision:
To approve the following Safeguarding and
Access capital allocation which was provisionally approved by the
Learning Provision Organisation Board (LPOB) on the 9 November 2017
pending site visit and quotation.
School Works Value
Hawthorne Academy Security Fencing £9361.80
Lead officer: Neil McAllister
The Communities Area Team has been approached
by Bawtry Town Council and they would like to re-site the existing
war memorial from it's current location on Great North Road A638
because it is inaccessible to the public.
Decision Maker: Assistant Director Adult Social Care and Safeguarding.
Decision published: 25/01/2019
Effective from: 21/12/2018
Decision:
1. To approve the allocation of £17,912
of Section 106 monies for the re-siting of the Bawtry War Memorial
and improve the public open space land outside Bawtry community
library
2. To include the scheme implementation in the Council's Capital
Programme
3. To approve scheme implementation.
Lead officer: Donna Flicker
The current shared arrangement with Rotherham
MBC has com to an end. Options have been discussed with the
Procurement Team and going out to market to set up a new DPS for
Doncaster Council has been assessed as the preferred option. This
would initially take account of the training needs for Adults
Health and Well Being and LOCYP, but would be set up with
sufficient flexibility to allow for the addition of further
categories to meet the needs of other Directorates as and when the
need arises.
Decision Maker: Director of People
Decision published: 25/01/2019
Effective from: 21/12/2018
Decision:
To establish a Dynamic Purchasing System (DPS)
to facilitate the procurement where required of education and
training. The first tranche will be for Adult Social Work/Care,
with an approx spend of £80k-£100k per annum and
Learning and Opportunities: Children and Young People (LOCYP) for
which a separate ODR will be submitted.
Lead officer: Linda Hardy
Following on from the successful hosting of
the Tour de Yorkshire stage finish in 2016 and 2018 a decision was
made to construct a 1km closed road, cycle circuit. As the
popularity of cycling, as a sport and activity, continues to grow,
this circuit will provide an accessible and safe environment to
support future recreational and performance cycling.
By building a cycle circuit, Doncaster will be provided with a new
physical activity offer that will be of benefit across the borough.
This will provide a further option for the Doncaster public to
engage in physical activity which may allow previously inactive
people to ‘get active’ by taking part in a new and
exciting cycling activity. The cycle circuit will also facilitate
the current growth in recreational and performance cycling
following recent exposure via the Tour de Yorkshire and will be
used to host the start of the UCI World Championships in September
of 2019.
DMBC are working in partnership with Sport England / British
Cycling on this project. During preliminary works it was
identified; that the circuit must be a minimum of 1km in length;
that the design specifications must be agreed by all partners; and
that it is also easily accessible by the wider populations of North
Nottinghamshire and Lincolnshire - thus making sure the circuit is
economically viable and minimising the cost to Doncaster residents.
Following an audit of potential sites, The Dome was chosen as the
most suitable site for the construction of a cycle circuit.
Additionally (and as part of the cycle circuit project and funding
package), given the footprint of the circuit, it is required that
additional car parking is provided in the ‘front car
parks’ of The Dome to make up for that that will be lost in
the ‘back car park’.
DMBC have committed £650,000 to the project, Sport England /
British Cycling have yet to finalise the amount of their match
funding, although £600,000 has been requested. However DMBC
have received a solicitation letter to be fast tracked into the
Places to Ride Trailblazer Programme. The amount of match funding
from Sport England / British Cycling is expected to be confirmed
around the middle of December 2018.
In order to ensure that the circuit is constructed in time to host
the start of the UCI World Championships in September 2019,
construction must commence mid-January on the ‘front car
parks’. To guarantee that this work begins on time, it is
proposed that £252,434.37 is drawn down from DMBC’s
capital fund ahead of confirmation of match funding from Sport
England / British Cycling.
DMBC have received a WPP ‘letter of comfort’ from Sport
England / British Cycling detailing that the £252,434.37 will
still be considered as match funding against the full project
cost.
There is a marginal risk to this approach but all letters and
communication with Sport England and British Cycling provide
assurance that they will co fund the circuit. However should there
be issue with this it is agreed the programme of works will be
brought back to Cabinet for further discussion and approvals.
In summary, it is recommended that DMBC commit to commence work on
the car parks at The Dome as part of the project and funding
package;
- Using £252,434.37 Of DMBC funding
- Which has been accepted as match funding by Sport England /
British Cycling
- And assuming the release of match funding from Sport England /
British Cycling that allows coverage of the full cost of the
circuit
Decision Maker: Director of Public Health
Decision published: 08/01/2019
Effective from: 19/12/2018
Decision:
To draw down £252,434.37 from Doncaster
Metropolitan Borough Council’s Capital fund to allow work to
begin on the car parks at The Dome, as part of the Closed Road
Cycle Circuit Construction Project.
Lead officer: Dr Rupert Suckling
There are major health gains to be made by
supporting and encouraging the population to become active and the
positive impact this can have on other areas of life/society.
Currently, there are approximately 1 in 3 Doncaster residents
classed as inactive (performing
Therefore, DMBC have committed to the ‘Get Doncaster Moving
Programme’. As the name suggests, the programme is designed
to ‘get Doncaster moving’ and focuses on a number of
key themes – one of which is ‘Cycling’ – to
facilitate and inspire Doncaster residents to increase their levels
of physical activity and benefit all associated factors.
The Tour de Yorkshire 2019 and UCI World Championships 2019 both
form part of the Cycling theme of GDM and it is proposed that a
Seed Fund (of £3000 per event) will be implemented. This will
support the events by ‘creating a festival atmosphere within
local communities’ and help engage those groups that may
previously not have been involved. The Seed Fund will provide up to
£200 of funding to facilitate activities along the routes of
the Tour de Yorkshire 2019 and UCI World Championships
2019.
Decision Maker: Director of Public Health
Decision published: 24/12/2018
Effective from: 21/12/2018
Decision:
To reallocate £6000 of underspend from
the ‘Healthy Weight Solutions Programme’ to be used as
a Seed Fund for the Tour de Yorkshire 19 (£3000) and UCI
World Championships (£3000), as part of the wider ‘Get
Doncaster Moving Programme’.
Lead officer: Dr Rupert Suckling
The current solution is split into two pieces
of separate software that do not talk to one another or integrate.
Both of the contracts for these systems are co-terminus. However
those contracts are now coming to an end in March 2019 both using
up their permitted extension terms.
Decision Maker: Assistant Director of Customers, Digital and ICT
Decision published: 20/12/2018
Effective from: 14/12/2018
Decision:
Go out to Framework via CCS RM1045 - Network
Services Lot 4 doing an open competition across the 23 suppliers in
the lot.
Lead officer: Julie Grant
In accordance with the decision taken by
Cabinet on 4th October 2016: Disposal of HRA land at Goodison
Boulevard, Cantley and the acquisition of Gattison House and
Plantation View.
The cleared sites at Plantation View/Bretby House and the more
strategically significant Gattison House allows for the development
of new housing to meet identified need on Doncaster.
Decision Maker: Assistant Director of Development
Decision published: 20/12/2018
Effective from: 19/12/2018
Decision:
Approval for the financial contribution to
Runwood Homes towards the demolition of Gattison House, Plantation
View and Bretby House.
Lead officer: Ruth Winter
Doncaster has been working resolutely on
addressing physical inactivity. Our compelling vision for change
has been recognised by Sport England and we have been awarded with
Local Delivery Pilot (LDP) status, following a competitive, 12
month application process.
Decision Maker: Director of Public Health
Decision published: 19/12/2018
Effective from: 07/12/2018
Decision:
To release £119,000 from the Sport
England Local Delivery Pilot (LDP) fund; commissioning Sheffield
Hallam University to work with our communities, understand people's
everyday experiences and understand the factors that influence
physical activity behaviour. This work will take part across three
phases; 1) surveys, 2) insight and 3)
co-production/co-design.
Lead officer: Dr Rupert Suckling
The calculation of the Council's Tax Base is
made in accordance with Regulations and the Local Government
Finance Act 2012 and the Local Authorities (Calculation of the
Council Tax Base) (England) Regulations 2012. This figure is used
in the overall calculation to fix the level of Council Tax for the
next financial year.
The calculation must be made before the end of January in order to
meet the requirements of the Precepting Authorities.
Decision Maker: Assistant Director of Finance & Chief Financial Officer
Decision published: 19/12/2018
Effective from: 18/12/2018
Decision:
In accordance with the Local Government
Finance Act 2012 and the Local Authorities (Calculation of the
Council Tax Base) (England) Regulations 2012
The Calculation of the Council's Tax Base for the 2019/2020 year
shall be 82,776
The calculation of the Council's Tax Base for the 2019/2020 year
for each part of its area shall be as shown in Appendix 2 of the
ODR
Lead officer: Marian Bolton
Under the Health and Social Care Act 2012
local authorities have the responsibility to protect the health of
their resident population. Part of this Health Protection function
is Infection Prevention and Control (IPC)
Decision Maker: Director of Public Health
Decision published: 18/12/2018
Effective from: 20/11/2018
Decision:
To tender and award of contract for the
provision of Infection Prevention and Control Service in the wider
community of Doncaster. The contract value of
£217,800.
Lead officer: Victor Joseph
Strategic discussions to bolster strategic
capacity in housing and commissioning services across the whole
borough including the councils own stock (Housing Revenue Account
(HRA) in particular capacity to support work related to;
Older People's Accommodation
Accommodation for people with physical disabilities
Wider strategic work with the Homes for All programme Board.
We have struggled for capacity in these areas for the first year of
the programme and this will help to accelerate our plans.
Furthermore this will coincide in 2019 with the publication of our
Local Plan, housing needs assessment and further decisions with
regard to Housing across the borough including HRA stock.
Decision Maker: Assistant Director Commissioning and Contracts.
Decision published: 18/12/2018
Effective from: 12/12/2018
Decision:
To fund a Commissioning Manager that will
support housing priorities and report to the Adults, Health and
Well-being commissioning structure; directly to the Head of
Commissioning and Contracts.
Lead officer: Allan Wiltshire
Decision Maker: Cabinet
Made at meeting: 18/12/2018 - Cabinet
Decision published: 18/12/2018
Effective from: 18/12/2018