Decisions

1. The decision to go out to market for a Direct Payment Support Service was taken in January 2018, however a single poor quality bid was received and an options appraisal together with a Market Event happened over the Summer.
2. A number of changes have been made to the original tender to refine the offer and make it more attractive to the Market. Apart from the changes detailed below, nothing has changed in respect of the previous ODR in terms of aims, objectives and financial envelope.
3. Change of name: The name change has been agreed, after some debate internally, together with feedback from Providers that the Direct Payment Support Service did not accurately reflect the ‘managed’ element of the service. The name Direct Payment Managed Support Service more correctly describes the range of the services provided.
4. TUPE of Council Officers: This is no longer applicable to this contract.
5. This is fortuitous as feedback received at the Provider event suggested one of the main barriers to submitting a bid for this service was based on the internal council staff and the associated TUPE and pension costs. A few providers identified that the pay scales for the positions would also create an inequity between transferred and existing staff which may also be difficult to manage.
Revised Procurement Timetable – due to the need to refresh, revise and update the Specification for this service, the original Procurement timeline has been delayed. Therefore the new contract is now expected to ‘go live’ on 1st February 2019, rather than 1st January 2019. A Contract Waiver is to be submitted to Audit to inform them of the necessary delay and the required extension to The Rowan contract.

To approve the changes to the Direct Payment Managed Support Service:
- Change of name from Direct Payment Support Service
- The TUPE of Council Officers involved in delivering the in-house service (Direct Payments Support Team) is not relevant
- Revised Costs based on feedback from Provider Market Event
- Revised Procurement Timetable

Safeguarding and Access Capital Grant

To approve Safeguarding and Access capital allocations which were approved by the Learning Provision Organisation Board (LPOB) Safeguarding and Access Subgroup on the 8th November 2018.

Recruitment of casual staff to provide cover for sickness of teachers to ensure that the music service fulfil contractual agreements with schools, to ensure reputation of the service is of a high standard. It would also be to have capacity should the service receive a request to provide tuition and the contracted staff do not have capacity.

To create a bank of casual/relief staff to enable the service to fulfil contractual agreements with schools.

The Communities Area Team has been approached by Bawtry Town Council and they would like to re-site the existing war memorial from it's current location on Great North Road A638 because it is inaccessible to the public.

1. To approve the allocation of £17,912 of Section 106 monies for the re-siting of the Bawtry War Memorial and improve the public open space land outside Bawtry community library

2. To include the scheme implementation in the Council's Capital Programme

3. To approve scheme implementation.

The current shared arrangement with Rotherham MBC has com to an end. Options have been discussed with the Procurement Team and going out to market to set up a new DPS for Doncaster Council has been assessed as the preferred option. This would initially take account of the training needs for Adults Health and Well Being and LOCYP, but would be set up with sufficient flexibility to allow for the addition of further categories to meet the needs of other Directorates as and when the need arises.

To establish a Dynamic Purchasing System (DPS) to facilitate the procurement where required of education and training. The first tranche will be for Adult Social Work/Care, with an approx spend of £80k-£100k per annum and Learning and Opportunities: Children and Young People (LOCYP) for which a separate ODR will be submitted.

Following on from the successful hosting of the Tour de Yorkshire stage finish in 2016 and 2018 a decision was made to construct a 1km closed road, cycle circuit. As the popularity of cycling, as a sport and activity, continues to grow, this circuit will provide an accessible and safe environment to support future recreational and performance cycling.
By building a cycle circuit, Doncaster will be provided with a new physical activity offer that will be of benefit across the borough. This will provide a further option for the Doncaster public to engage in physical activity which may allow previously inactive people to ‘get active’ by taking part in a new and exciting cycling activity. The cycle circuit will also facilitate the current growth in recreational and performance cycling following recent exposure via the Tour de Yorkshire and will be used to host the start of the UCI World Championships in September of 2019.
DMBC are working in partnership with Sport England / British Cycling on this project. During preliminary works it was identified; that the circuit must be a minimum of 1km in length; that the design specifications must be agreed by all partners; and that it is also easily accessible by the wider populations of North Nottinghamshire and Lincolnshire - thus making sure the circuit is economically viable and minimising the cost to Doncaster residents. Following an audit of potential sites, The Dome was chosen as the most suitable site for the construction of a cycle circuit. Additionally (and as part of the cycle circuit project and funding package), given the footprint of the circuit, it is required that additional car parking is provided in the ‘front car parks’ of The Dome to make up for that that will be lost in the ‘back car park’.
DMBC have committed £650,000 to the project, Sport England / British Cycling have yet to finalise the amount of their match funding, although £600,000 has been requested. However DMBC have received a solicitation letter to be fast tracked into the Places to Ride Trailblazer Programme. The amount of match funding from Sport England / British Cycling is expected to be confirmed around the middle of December 2018.
In order to ensure that the circuit is constructed in time to host the start of the UCI World Championships in September 2019, construction must commence mid-January on the ‘front car parks’. To guarantee that this work begins on time, it is proposed that £252,434.37 is drawn down from DMBC’s capital fund ahead of confirmation of match funding from Sport England / British Cycling.
DMBC have received a WPP ‘letter of comfort’ from Sport England / British Cycling detailing that the £252,434.37 will still be considered as match funding against the full project cost.
There is a marginal risk to this approach but all letters and communication with Sport England and British Cycling provide assurance that they will co fund the circuit. However should there be issue with this it is agreed the programme of works will be brought back to Cabinet for further discussion and approvals.
In summary, it is recommended that DMBC commit to commence work on the car parks at The Dome as part of the project and funding package;
- Using £252,434.37 Of DMBC funding
- Which has been accepted as match funding by Sport England / British Cycling
- And assuming the release of match funding from Sport England / British Cycling that allows coverage of the full cost of the circuit

To draw down £252,434.37 from Doncaster Metropolitan Borough Council’s Capital fund to allow work to begin on the car parks at The Dome, as part of the Closed Road Cycle Circuit Construction Project.

There are major health gains to be made by supporting and encouraging the population to become active and the positive impact this can have on other areas of life/society. Currently, there are approximately 1 in 3 Doncaster residents classed as inactive (performing
Therefore, DMBC have committed to the ‘Get Doncaster Moving Programme’. As the name suggests, the programme is designed to ‘get Doncaster moving’ and focuses on a number of key themes – one of which is ‘Cycling’ – to facilitate and inspire Doncaster residents to increase their levels of physical activity and benefit all associated factors.
The Tour de Yorkshire 2019 and UCI World Championships 2019 both form part of the Cycling theme of GDM and it is proposed that a Seed Fund (of £3000 per event) will be implemented. This will support the events by ‘creating a festival atmosphere within local communities’ and help engage those groups that may previously not have been involved. The Seed Fund will provide up to £200 of funding to facilitate activities along the routes of the Tour de Yorkshire 2019 and UCI World Championships 2019.

To reallocate £6000 of underspend from the ‘Healthy Weight Solutions Programme’ to be used as a Seed Fund for the Tour de Yorkshire 19 (£3000) and UCI World Championships (£3000), as part of the wider ‘Get Doncaster Moving Programme’.

The current solution is split into two pieces of separate software that do not talk to one another or integrate. Both of the contracts for these systems are co-terminus. However those contracts are now coming to an end in March 2019 both using up their permitted extension terms.

Go out to Framework via CCS RM1045 - Network Services Lot 4 doing an open competition across the 23 suppliers in the lot.

In accordance with the decision taken by Cabinet on 4th October 2016: Disposal of HRA land at Goodison Boulevard, Cantley and the acquisition of Gattison House and Plantation View.

The cleared sites at Plantation View/Bretby House and the more strategically significant Gattison House allows for the development of new housing to meet identified need on Doncaster.

Approval for the financial contribution to Runwood Homes towards the demolition of Gattison House, Plantation View and Bretby House.

Doncaster has been working resolutely on addressing physical inactivity. Our compelling vision for change has been recognised by Sport England and we have been awarded with Local Delivery Pilot (LDP) status, following a competitive, 12 month application process.

To release £119,000 from the Sport England Local Delivery Pilot (LDP) fund; commissioning Sheffield Hallam University to work with our communities, understand people's everyday experiences and understand the factors that influence physical activity behaviour. This work will take part across three phases; 1) surveys, 2) insight and 3) co-production/co-design.

The calculation of the Council's Tax Base is made in accordance with Regulations and the Local Government Finance Act 2012 and the Local Authorities (Calculation of the Council Tax Base) (England) Regulations 2012. This figure is used in the overall calculation to fix the level of Council Tax for the next financial year.
The calculation must be made before the end of January in order to meet the requirements of the Precepting Authorities.

In accordance with the Local Government Finance Act 2012 and the Local Authorities (Calculation of the Council Tax Base) (England) Regulations 2012
The Calculation of the Council's Tax Base for the 2019/2020 year shall be 82,776
The calculation of the Council's Tax Base for the 2019/2020 year for each part of its area shall be as shown in Appendix 2 of the ODR

Under the Health and Social Care Act 2012 local authorities have the responsibility to protect the health of their resident population. Part of this Health Protection function is Infection Prevention and Control (IPC)

To tender and award of contract for the provision of Infection Prevention and Control Service in the wider community of Doncaster. The contract value of £217,800.

Strategic discussions to bolster strategic capacity in housing and commissioning services across the whole borough including the councils own stock (Housing Revenue Account (HRA) in particular capacity to support work related to;

Older People's Accommodation
Accommodation for people with physical disabilities
Wider strategic work with the Homes for All programme Board.

We have struggled for capacity in these areas for the first year of the programme and this will help to accelerate our plans. Furthermore this will coincide in 2019 with the publication of our Local Plan, housing needs assessment and further decisions with regard to Housing across the borough including HRA stock.

To fund a Commissioning Manager that will support housing priorities and report to the Adults, Health and Well-being commissioning structure; directly to the Head of Commissioning and Contracts.