Decisions

see attached officer decision record

To approve the following application for grant funding from the Members Ward Budget 2021/22:-

a. Scawthorpe Community Centre
Reference No: 29/DCF/21-22/RR
Supported by: Councillor Hempshall
Cost £3000.00

see attached officer decision record

To approve the following application for grant funding from the Members Ward Budget 2021/22:-

a. Club Thorne CIC
Reference No: 27/DCF/21-22/Th&Moor
Supported by: Councillor Durant
Cost £500.00

b. Trust 22
Reference No: 28/DCF/21-22/Th&Moor
Supported by: Councillor Durant
Cost £500.00

see attached officer decision record

To approve the following application for grant funding from the Members Ward Budget 2021/22:-
a. Green Lane/Pickburn Neighbourhood Watch
Reference No: 14/DCF/21-22/Sprot
Supported by: Councillor Ransome
Cost £430.00
b. Doncaster Filmmakers Network
Reference No: 21/DCF/21-22/Tn
Supported by: Councillor Shaw
Cost £300.00
c. People Focused Group
Reference No: 22/DCF/21-22/WH&Int
Supported by: Councillor Barwell, Councillor Kidd & Councillor
Muddiman-Rawlins
Cost £3000.00 (£1000.00 x 3 Councillors)
d. Thorne & Moorends Colliery Monument Committee
Reference No: 23/DCF/21-22/Th&Moor
Supported by: Councillor Houlbrook
Cost £400.00
e. Bawtry Heritage Group
Reference No: 24/DCF/21-22/Ross&Ba
Supported by: Councillor Anderson, Councillor Blake & Councillor
Johnson
Cost £500.00 (£166.66 x 3 Councillors)
f. Friends of Hexthorpe Flatts Park
Reference No: 25/DCF/21-22/Hex&BN
Supported by: Councillor Jones
Cost £250.00
g. Changing Lives Doncaster
Reference No: 26/DCF/21-22/Tn
Supported by: Councillor Cobby, Councillor Kearsley, Councillor Shaw, Councillor Jones, Councillor Liu, Councillor Barwell, Councillor Kidd,Councillor Muddiman-Rawlins
Cost £2900.00 (£726.00 x 2 Councillors, £700.00 x 1 Councillor Shaw,
£225.00 x 1 Councillor Jones, £223.00 x 1 Councillor Liu,
£100.00 x 3 Councillors Barwell, Kidd & Muddiman-Rawlins)

The object is un-accessioned, in poor condition (consultation with a specialist at Beamish has brought to light that the carriage has in the past – prior to Heritage Doncaster acquiring it – been poorly restored. The Rear Carriage wheels not belonging to this model of carriage) and does not have a strong Doncaster Borough Provenance or connection. The recommendation to dispose relates particularly to section 5.3.1 of the Collections Development Policy (2019-2023) which refers to the criteria for disposal from the Social History Collections. As the object is un-accessioned and has never been formally accepted into the collection, the collecting criteria for Social History, outlined in Section 4.1 and in particular 4.1.2 which refers to considerations over care and storage of items. The Omnibus is a large object and would be both difficult to store and very space consuming.

This, when considered against its poor condition (poor historic restoration) and lack of a strong connection to the Borough of Doncaster (as defined at this time by the Borough’s Local Government boundaries) make it a candidate for disposal.

That approval is given by the Governing Body of Heritage Doncaster for the decision to dispose of an un-accessioned item known as The Womersley to Pontefract Omnibus, currently held in the Heritage Doncaster Collections, in line with the Heritage Doncaster Collections Development Policy (2019-2023 approved by the Governing body by ODR on 08/04/2019) sections 16.6, the Museum Association Code of Ethics and the Museum Association’s Disposal Toolkit.

The locality way of working is at a crucial stage in development and arrangements are soon to be put in place to embed this approach across the Council (and eventually through Team Doncaster Partnership). Locality Lead Directors have been appointed, officer governance arrangements established and by January 2022 each locality will have a Locality Plan that will outline the priorities for the partnership to deliver, with communities, over the coming years.

In addition to this, proposals are in development to extend locality governance arrangements to include Ward Members and to identify a number of Senior Leaders who can support them and the partnership to deliver at a locality and hyper local level. There is also consideration about permanent locality posts to drive this work forward and to bring teams together to form a local triage and develop local solutions groups across the Borough.

Whilst some of these arrangements will be in place by January 2022, it is unlikely that there will be sufficient capacity by this date to pick up this work fully and some posts and structures will not commence until April 2022.

It is therefore proposed that some of the temporary posts are extended up to 31st March 2022 to ensure a smooth transition into H2 of the programme and to support an effective handover of the work.

(See attached Officer Decision Record for further information)

To extend the temporary Localities Team posts as outlined below to continue to develop and deliver the localities operating model pending permanent recruitment to lead posts to sustain and embed the model.

The COVID-19 crisis has had a significant impact on the adult social care provider market. A Special Urgency Report to the Mayor dated 5th November 2020 resulted in certain recommendations being made which included the following:

• Agree an extension to the programme of financial support in response to the COVID 19 crisis. This extension will be from the 1st July 2020 to 31st October 2020 for adult social care providers who are commissioned by the Council to provide care services across the borough.

• As the impact of COVID 19 on care providers was likely to continue beyond 31st October, the decision to extend any further financial support to the adult social care provider sector up to the 31st March 2021 was delegated to the Director of Adults Health and Wellbeing in consultation with the Director of Corporate Resources and the Portfolio Holder for Adults Health and Wellbeing subject to future direction from central government and the movement of the COVID-19 crisis, in line with any grant conditions.

An Officer Decision Record was signed on the 16th March 2021 to extend the financial support to the market to the 31st March 2021 in line with the delegated decision noted above. This ODR is to grant relief for costs incurred during this period: the 1st February 2021 to the 31st March 2021. Supplier Relief Scheme:

As detailed within the Cabinet Report dated 5th November 2020 the Supplier Relief Scheme was extended to the 31st October 2020, then subsequently extended to the 31st March 2021 by the Director of Adults Health and Wellbeing after consultation with the Director of Corporate Resources and the Portfolio Holder for Adults Health and Wellbeing.

Following this, applications were accepted from Adult Social Care providers for additional costs incurred. In calculating the level of relief in relation to the additional costs the following principles have been established:

• Available to all Adult Social Care providers delivering care and support in Doncaster
• Support relates to actual expenditure incurred (evidenced by documentation or declaration) and therefore provides no basis for an ongoing fee increase
• The extent of additional workforce costs is beyond that which a provider would be expected to incur as part of their normal business continuity plans
• The relief must be proportionate, and sense checked
• Agency costs for COVID related sick (ensuring that these costs are net of any salary cost savings e.g. if absent staff have not been paid in full, the full cost of agency should not be claimable)
• SSP costs (where they cannot be recovered from Government and where the absence was covered by additional hours/agency)
• The relief relates to additional costs incurred and does not equate to compensation for lost profit (in line with PPN02_2020)

The providers (as set out in the attached Officer Decision Record) have applied to the council for additional costs they have incurred because of the Covid pandemic.

Relief covers the period 1st February 2021 to 31st March 2021 Provider Agreed Amount to be paid Total £38,683.93
Relief covers the periods 1st February 2021 to 31st March 2021 taking into account other schemes and grants that could be utilised to cover additional costs i.e. IPC grant and PPE clipper scheme.

There is no duplication between these claims and the claims processed in previous ODRs. Some providers have been paid part payment whilst awaiting further information and this concludes their claims.

To grant supplier relief for costs when applied for under the Supplier Relief Scheme to Adult Social Care providers for costs incurred between the 1st February 2021 to the 31st March 2021 in line with the Rule 16 report dated 5th November 2020 and the subsequent ODR signed 16th March 2021.

Doncaster Council’s Early Intervention and Localities Service have been approached by St Wilfred’s Academy to support the Alternative Provision Specialist Taskforce Pilot. St Wilfred’s have submitted a successful application to the Department for Education with a plan which includes recruitment of a Family Lead Practitioner and an Early Help Coordinator.

The request is to provide dedicated support in relation to Early Help (Assess, Plan, Do and Review), case supervision and coordination of the multi-agency approach.

St Wilfred’s have based this decision on the good practice they have observed and would like to add additional capacity into the existing team to support this project.

The Family Lead Practitioner will work directly with families, undertaking whole family assessments and focusing interventions around parental needs whilst working closely with school mentors who will work more directly with the
children. The Early Help Coordinator will provide case supervision and coordination for all children, young people and families who access the provision.

Both posts will sit within the existing service and line management responsibilities will be held by an Early Help Pathway Lead.

Funding to be provided to Doncaster Council from St Wilfred’s Academy to fund 1fte Early Help Coordinator and 1fte Family Lead Practitioner to support the Alternative Provision Specialist Taskforce at St Wilfred’s Academy for two years from 01 November 2021.

Externally funded through the Alternative Provision Specialist Taskforce fund. Line management costs will be met from within the existing Early Help team budget.
There will be no additional costs for council.

Costs for the posts are set out in the attached Officer Decision Record.

The object is un-accessioned, in poor condition (consultation with a specialist at Beamish has brought to light that the carriage has in the past – prior to Heritage Doncaster acquiring it – been poorly restored. The Rear Carriage wheels not belonging to this model of carriage) and does not have a strong Doncaster Borough Provenance or connection. The recommendation to dispose relates particularly to section 5.3.1 of the Collections Development Policy (2019-2023) which refers to the criteria for disposal from the Social History Collections. As the object is un-accessioned and has never been formally accepted into the collection, the collecting criteria for Social History, outlined in Section 4.1 and in particular 4.1.2 which refers to considerations over care and storage of items. The Omnibus is a large object and would be both difficult to store and very space consuming. This, when considered against its poor condition (poor historic restoration) and lack of a strong connection to the Borough of Doncaster (as defined at this time by the Borough’s Local Government boundaries) make it a candidate for disposal.

That approval is given by the Governing Body of Heritage Doncaster for the decision to dispose of an un-accessioned item known as The Womersley to Pontefract Omnibus, currently held in the Heritage Doncaster Collections, in line with the Heritage Doncaster Collections Development Policy (2019-2023 approved by the Governing body by ODR on 08/04/2019) sections 16.6, the Museum Association Code of Ethics and the Museum Association’s Disposal Toolkit.

During 2020/21 financial support for local authorities was made available from the Government by way of grants under section 31 of the Local Government Act 2003 to deliver key activities to respond to local outbreaks of COVID, provide containment interventions and support residents most impacted by COVID. The first tranche of funding under the heading of Test and Trace (T&T) of £2.23m was approved via a Rule 16 on 13th July 2020. Further funding was released under the heading Contain Outbreak Management Fund (COMF) £2.495m and £5.527m both approved via a Rule 16 on 9th November 2020 and 23rd December 2020 respectively. All three approvals delegated to the Director of Public Health in consultation with the Director of Corporate Resources and the Portfolio Holder for Public Health future decision making regarding these funding streams.

To allocate £1.43m of COVID funding secured in 2020-2021 for key areas of COVID-19 related services.

To provide grants to pump prime the Community Renewal Fund awarding grants to Refurnish Chamber, South Yorkshire Sports Foundation and Voluntary Action Doncaster £20k

To provide a grant to Expect Youth to provide COVID safe summer activity programme £25k

This service has not been fully staffed since it’s inception in 2017. There have been difficulties in recruiting suitable candidates – due partly to the previous temporary
nature of the posts.
Since march 2020 the service has been stood down with the 2 current employees being redeployed to work on home to school transport covering bus escorts. The service is now restarting with effect from September 2021 and there is a need to recruit to the previous vacancies and place the service onto a longer term and more sustainable footing

To make the 2 current temporary posts permanent - the current post holders will need to be placed on redeployment and the posts advertised so that any redeployees can apply in the first instance.
All 5 posts are 20 hours per week, term time only and operate on a split shift basis am and pm.

Also to create a further 3 permanent posts – the original project to create an Independent Travel Training service specified one overall co-ordinator together with a total of 5 travel trainers carrying out the day to day operation of the service. These posts were originally created in 2017 however due to them being vacant for a long
period and changes to their line managers the original posts no longer exist.

The project aims to provide a programme of intensive wrap-around school-to-school support that addresses the specific issues of each targeted school. The programme aims to ensure that the target schools play an integral part in the process and aims to employ a “done with” model of
support to effect buy-in from the school. It aims to build on the lessons learned from other Opportunity Areas where school-to-school support has been put in place to support the
improvement of schools with the most entrenched issues and those that are in need of additional leadership capacity/ system leadership in specific identified areas.

To grant award a total of £125,000 to the supporting schools to provide school-to-school support to a total of 8 schools. This also includes an allocation of £5,000 to Doncaster Research School who will be providing additional CPD/ network opportunities to system leaders, with a particular
focus on the implementation process and up to date research guidance.

An overarching Doncaster COVID Testing Strategy is in place which aligns to the objectives of Doncaster’s outbreak control plan. It outlines the wide range of testing approaches including symptomatic testing and asymptomatic testing. The opportunities for accessing testing is constantly evolving and therefore necessary that our approach is flexible and reactive to the Government’s developments.
Doncaster Council has been providing asymptomatic community testing since 14th December 2020. Approval was provided to accept funding up to £2.8m via a Rule 16 on the 14th January 2021 and delegated to the Director of Public Health in consultation with the Director of Corporate Resources and the Portfolio Holder for Public Health future decision making regarding the Community Testing funding. In total, still covered in the key decision, the Council has received so far £566k (Jan-Mar 2021) and circa £750k (Apr-Jun 2021) to provide asymptomatic testing.

To remodel and extend the delivery of Community Testing until 31st March 2022 with a more targeted focus on disproportionally impacted groups and underrepresented groups.
To accept receipt of funding to deliver our Community Collect Testing proposals circa £531,888.

See attached ODR for full details

To approve £16,350.50 to be used from the ‘Revenue Contribution to the Capital Programme Reserve’ to make good the shortfall required to fund all 3 Community Investment Masterplans (CIMs) at Thorne-Moorends, Rossington and Edlington.