Decisions

This ODR is in line with the following Adults Health and Well-being Commissioning 2018/19
Cabinet Report (27 March 2018) approved recommendations:
- Delegation of authority to agree and sign off commissioning recommendations, to the Director of People, or nominated deputy, as the work plan is progressed.
- Delegation of award of contracts to the Director of People in consultation with the Cabinet Member for Adult Social Care.
Doncaster Council currently commissions a refuge, dispersed housing, floating support and therapeutic interventions for victims of domestic abuse. The current contract, delivered by Riverside Care and Support, expires this financial year therefore, a tender process is required in order to ensure compliance.
The service is strategically relevant and key to supporting adults and children fleeing or living with domestic abuse through the provision of accommodation and support in line with individual need. A revised service specification has been developed to align to the service to the domestic abuse hub. The hub will be the main referral pathway for the service once the new contract is in place.
The current contract value is £315,000. The ODR seeks approval to award a 2 year initial contract with 2 x 12 month extension periods with a maximum financial envelope of £315,000 per annum following a tender exercise.

To seek approval to award a contract following a tender exercise for a period of 2 years, with 2 x 12 month extensions for the provision of a supported accommodation and outreach service for adults and children fleeing or living with domestic abuse.

See attached Officer Decision Record form for full details

To seek approval to award a contract following a tendering exercise for a period of 2 years with 2 x 12 month extensions for the provision of a supported accommodation service at Doncaster Foyer.

The Communities Area Team has been approached by Bawtry Town Council and they would like to re-site the existing war memorial from it's current location on Great North Road A638 because it is inaccessible to the public.

1. To approve the allocation of £17,912 of Section 106 monies for the re-siting of the Bawtry War Memorial and improve the public open space land outside Bawtry community library

2. To include the scheme implementation in the Council's Capital Programme

3. To approve scheme implementation.

Please see officer decision record for full details

To seek approval to go out to the voluntary, community, faith sector and social enterprise market with a Community Investment Grant Funding Programme which has a primary focus on supporting the enhancement, capability and sustainability of the sector through a grant making process.

See attached Officer Decision Record for full details.

To undertake variation of the existing Advocacy Service Contract to include statutory representation (including legislative changes such as Rule 1.2 Representation) for service users living within a Community Setting (e.g. Supported Living and Extra Care Settings) who are the subject of applications to the court of protection for Community Deprivation of Liberty (DOLS)

Please see attached Officer Decision Record for full details

Approve the plans to invest the £1.5m Adult Social Care Winter Funding.

The council and partners have significantly developed our achievements against the delivery of the National Armed Forces Covenant, becoming a leader across the region and nationally. A significant aspect of this success has been due to a dedicated resource to understand and deliver with the Council and in addition facilitate and support wider partnership involvement for a Doncaster holistic approach. The council had future expectations for further development of our work on Armed Forces and Veterans with intention of leading a coordinated Regional event for 2020.

To approve a 12 month extension of the Council's Veterans' Support Officer Post.

Doncaster Council and CCG commissioned four providers (Age UK, Choices 4 Doncaster, Royal Voluntary Service and Alzheimer's Society) to deliver a Dementia Family Support Service (DFSS) across the four Community Led Support Areas of Doncaster (Central, East, North and South). The contract commenced on 1 July 2017 and will end on 31 March 2019.

For the Dementia Family Support Service
- to be included as an element of the Dementia Post Diagnostic Pathway from 1 April 2019
- for Doncaster Clinical Commissioning Group (CCG) to manage the service from 1 April 2019 and
- to make a payment (£95,400) to the CCG for this service via a Section 76 of the National Health Service Act 2006.

Please see attached Officer Decision Record for full details

To seek approval to award a contract following a tendering exercise for a period of 2 years with the option to extend for a further 12 months for the provision of a Social Prescribing Service.

Please see full details attached with the Officer Decision Record form

Approval has been granted from the Joint Commissioning Management Board to use non-recurrent BCF funds to establish a short term design team constituted of five individuals from the Voluntary, Community and Faith (VCF) Sector.

The current shared arrangement with Rotherham MBC has com to an end. Options have been discussed with the Procurement Team and going out to market to set up a new DPS for Doncaster Council has been assessed as the preferred option. This would initially take account of the training needs for Adults Health and Well Being and LOCYP, but would be set up with sufficient flexibility to allow for the addition of further categories to meet the needs of other Directorates as and when the need arises.

To establish a Dynamic Purchasing System (DPS) to facilitate the procurement where required of education and training. The first tranche will be for Adult Social Work/Care, with an approx spend of £80k-£100k per annum and Learning and Opportunities: Children and Young People (LOCYP) for which a separate ODR will be submitted.

Please see attached Officer Decision Record form for details

To seek approval to award a contract following a tendering exercise for the provision of 2 years with 2 x 12 month extensions for the provision of a supported accommodation and support service for vulnerable people with multiple complex needs.

Please see full details identified within the attached Officer Decision Record form.

Following a service review for the Communication Support for Deaf and Deafened People in Doncaster Service it has been decided to:-

1. To increase the rate paid to freelance interpreters from 1 November 2018 as permitted in the contract terms and conditions for the extension period.

2. Extend the contract for a further 12 months to 31 March 2020 and not re-tender the service for a contract start date of 1 April 2019 as previously agreed in the Cabinet report dated 27 March 2018 - Adult Health and Well-being Commissioning 2018/19

3. Undertake a detailed service review in readiness for the re-procurement of the service.

Please see full details in the attached Officer Decision Record form.

To undertake a compliant procurement exercise of the Home from Hospital Service for a new contract to commence on 1 April 2019. The current contract ends 31 March 2019.

The primary aims of the service are to:
support planned discharges from hospital
reduce re-admissions into hospital
prevent premature admission to residential care
deliver a flexible person-centred service and support carers

To draw down £175k from the Service Transformation Fund for the Tour De Yorkshire

To approve the draw down of £175k from the Service Transformation Fund for the Tour De Yorkshire.

Through DMBCs existing cycling partnership with Welcome to Yorkshire (WTY), Doncaster has been selected as a host town for the 2019 Tour De Yorkshire (TDY) event (race start). Funding is required to cover the cost of the Amaury Sport Organisation (ASO) Host Free' and a delivery budget.

To draw down £150k from the Service Transformation Fund for the Tour De Yorkshire 2019, required for:-

ASO Host fee (100k)
Delivery budget, race start (50k)

Agreement of Variations to the Shareholders agreement

To agree the variations to the Shareholders Agreement.

The current framework for hire vehicles and plant is due to expire in February 2019, to ensure compliance with procurement rules and best value the framework needs re-tendering.

To carry out an open ITT exercise through Pro contract to establish a framework of providers for the hire of vehicles, and plant.

The land amounts to approx 0.28 acres and consists of a building that was formerly used as a community centre run by Adults and Communities. Due to budget pressures in 2014 it could no longer be run by the Council and was closed. A community group who already used the centre, were to take lease of the building to continue its use but they since dissolved and the keys were handed back. It has been vacant since early 2018.

To approve the sale of former Gladys Ambler Centre, Warmsworth Road, Balby by way of auction.

The obesity rates in Doncaster are increasing not decreasing. Without a dedicated Tier3 Weight Management Service for Adults it will not only impact on the Tier 4 Service (commissioned by the Clinical Commissioning Group) but it will continue to impact on the health and wellbeing of the population and the wider economy and consequently health and social care costs associated with a rising obesity epidemic.
As the contract of the current Tier 3 Weight Management Service expires on 31st March 2019, a decision was taken in August 2018 to re-procure the Tier 3 Weight Management (Adults) Service for a 24 month period following a full service review and the securement of further funds from BCF non-recurrent funding in the region of £340,706 for the 2 year period which was approved on 30th August 2018 at the Joint Commissioning Management Board.
As a result of an open tender process, DMBC received 1 bid from the incumbent provider (although there was no wider interest) for the Tier 3 Weight Management Service. A Panel of four evaluators went through a rigorous evaluation and moderation process to assist the bid. It was agreed that Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust had exceeded the quality score and demonstrated they had the capability to provide the service as described in the service specification. The bid also came within the financial package, as outlined in the tender documentation.

To award the contract for the Tier 3 Weight Management Service to Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust, commencing 1st April 2019, following a fully compliant open tender process.

To utilise £200K of Better Care Fund resources, as agreed by the Place Plan TCG (transforming commissioning group) on 24.1.18 to procure an innovation and insights partnership.
The Business Case agrees to £200K over 3 years.

The Doncaster Place Plan is at the heart of the “Doncaster Caring” theme of the ambitions reforms of Doncaster Growing Together, the four year borough strategy focussing on key reforms for the borough.
With the step change in public service reform comes the opportunity to bring forward innovative approaches to tackling to complex societal problems and Team Doncaster is seeking an innovation partner to support this.

Some areas of work, namely associated with the Caring Theme and Learning Theme, have benefited enormously from a range of innovation and design partners who have brought new ways of working and modern methods to the table. These include:

The Design Council – Winning bid to the LGA to be part of the Design Council’s Design in the Public Sector training and coaching programme. This centred on deriving insight and creating prototypes to support individuals in Denaby with COPD better self-manage their condition.

Eclipse Experience – Children and Young People’s Ethnographic Research driving the development of the Children and Young People’s Plan
?The Innovation Unit – A number of contracts including supporting Complex Lives, The Place Plan’s strategic development, VCF sector development and Big Picture Learning. The Complex Lives work, for example, allowed an in depth understanding of the individuals’ stories and lives allowing stakeholders an opportunity to understand ‘the system’ from the users’ perspective and therefore subsequently make commissioning changes as a result.

The Open Data Institute – linked to SMOA, the ODI are the data partner for the open data careers site(s) being developed to support young people better access Information, Advice and Guidance for skills and careers information.

UsCreates – Partner behind ‘Doncaster Talks’ - a design research led piece looking at motivations and behaviours linked to health for Doncaster residents. Allowed an in-depth understanding of specific resilience factors in Doncaster which now allows commissioners and leaders to focus in on connectedness and openness to change.

These examples have allowed a better, in depth and more nuanced understanding of residents’ needs and provide a clearer picture for commissioners and service leads as to the problems that need to be solved. By having this work linked to the commissioning cycle and applying findings to commissioning and service management has allowed better strategic commissioning decisions which has/will in turn lead to better outcomes and savings.

Each of the contracted or partnership work so far has had an element of training and capacity building within it to ensure that Doncaster staff are upskilled in different approaches. We are looking to procure a single contract to solidify a longer term partnership for three years. This will be the central contract for this innovation and insights work and will ensure that we achieve economies of scale and that the ‘whole is greater than the sum of its parts’ rather than the separate contracts as outlined above. This partnership would therefore ensure that no additional Place Plan innovation work should need to be contracted in addition to this contract.

We are seeking an innovation and insight partnership to provide challenge and support to Team Doncaster services and organisations by bringing on board innovation frameworks and modern methods to support the public service reforms in Doncaster Growing Together.
The partnership will be one of “learning by doing” where capacity is built at every stage with the expectation that Team Doncaster’s representatives will be the ones doing the ‘heavy lifting’ of the work required. It is a facilitation and coaching role rather than an outsourcing model and Place Plan and Team Doncaster will be a partner not a recipient for pieces of work. This will be built on the foundation that capacity has already been built across Place Plan and Team Doncaster organisations through each of the partnerships so far with innovation and design organisations. This will ensure sustainability of the model and approach.

The innovation and insight partnership will be successful when Team Doncaster organisations and officers are adept in innovative methods and thinking and have their own clear and coherent approach to designing innovative solutions to complex challenges through a depth of insight not previously developed.

A partnership will be formed of a dynamic network of innovators, designers, social researchers and systems thinkers. Partners will make use of their network and be a conduit between TD and a wider network of people and organisations. Each/any supplier will recognise their strengths and weaknesses and bring on board organisations and contacts across their networks to ensure maximum capacity and impact.

By using insight techniques to focus on citizen needs and assets rather than service needs, it is expected (and previously shown in current/previous innovation projects) that services are more coherently and appropriately designed. This in turn manages demand as services are designed in a way that is relevant and suitable for them – encouraging early and better engagement and self-motivation/self-management.

To draw down £250k capital funding for the Welcome and Wayfinding project, approved under the Council's capital programme at 2018/19 budget setting.

Town Centre Welcome and Wayfinding is a project to deliver new wayfinding signage and infrastructure for the Town Centre.
As the landscape of the town centre changes with an abundance of re-developmment including the regeneration of the train station, markets and high street, as well as the changing retail, leisure and entertainment offer, wayfinding is key to the town's visitor experience.
As part of the Town Centre Urban Masterplan, wayfinding is crucial to welcoming and showcasing all that Doncaster has to offer, with particular emphasis on areas such as the train station as a key gateway to visitors entering the town, the markets area including the new Wool Market set to open in Spring 2019 and the Civic Quarter area with its cultural offer which is planned to expand even further. All of this as well as retail, leisure events and tourist attractions on offer means Doncaster's signage needs to be adapted to keep up with the Council's direction of travel and deliver the best possible experiences for visitors.
This Officer Decision Record seeks approval to draw down funding under the Council's capital programme budget 2018/19 to 2021/22 for the Welcome and Wayfinding Project.