Decisions

In line with the Cabinet decision of 17th November 2015, the former Kirk Sandall Youth Club building was advertised as available to let to community interest groups over the course of an eight week period during July/August 2016.
As quite a specific offer was being sought (the lease to include a requirement for the provision of young people’s services from the building for a minimum of ten hours per week), business cases submitted by individual groups were assessed against a weighted scoring criteria which was provided to all interested parties as part of the lease pack.
The closing date for tenders was 12 noon on Friday 26th August 2016, at which point in time one offer was received.
The tender was assessed by a panel of representatives from Assets & Property, Learning and Opportunities, and Business Doncaster.
Following some further work to strengthen the youth offer initially presented, the tender received was deemed acceptable.

To grant a lease of the former Kirk Sandall Youth Centre, Dentons Green Lane, Kirk Sandall, Doncaster, DN3 1JP to Starlights pre-school.
The lease of the property is to be on a full repairing and insuring basis for 5 years at a rent of £5,000 per annum, with a 2 year and seven week rent free period.

Amongst other CPR compliant procurement routes for goods, services and works, Doncaster Council makes use of an array of framework contracts.
The Council have previously entered into an agreement with Scape System Build Ltd (Seal No. 62259) to provide the no obligation option of accessing their four National Frameworks.

In March 2014, the Council entered into a Term Services Agreement with Faithful+Gould to facilitate access the Asset Management, Surveying and Design Services Framework.
In October 2016, the SCAPEs supply contract for this Framework with Faithful+Gould expired and the opportunity was re-tendered. The successful supplier for this 4 year single supplier framework is now Perfect Circle JV Ltd (comprising Pick Everard, Gleeds and AECOM).
To facilitate this we are looking to enter into a Term Services Agreement with Perfect Circle JV Ltd which will improve the process for accessing services from this particular framework.

To enter into a Term Services Agreement with Perfect Circle JV Ltd through the Scape System Build Ltd Framework for Asset Management Surveying and Design Services Framework.

Full details can be found within the attached Officer Decision Record.

To allocate £175k from the Service Transformation Fund for Phase 1 of Independent Travel Training (ITT) Scheme.

Well Doncaster is a community based project seeking to improve health. We have trialled generalist advice over the last 12 months through an existing service with Citizens Advice and activity shows there is a clear need in the community and would be a step to mitigate the effects of welfare reform in one of our most vulnerable communities.

To add to the core grant for Mexborough Citizen Advice in order to continue provision of generalist advice in Denaby through 2017/18. An ODR was approved last week with the rationale that the Denaby outreach would be phased into the Borough wide tender that was to be in place this year. This tender has now been delayed to 2018/19 so provision in Denaby will continue through the grant with a reduction in the contract hours from 8 hours per week to 5. The on-going costs per quarter come to £2048.56 and the cost for the year will be £8194.24 which will be added to the core grant. The funding to bridge to March 2018 will be provided from the budget for Well Doncaster.

Well Doncaster is a community based project seeking to improve health. A number of initiatives have been introduced to increase community learning including:-
* opening a community library
*creating a service to broker volunteering and promote vocational pathways
This ODR is outlining the rationale to agree a funding agreement with ReRead to co design and deliver a project to increase adult literacy, anchored around the community library that they already deliver. Funding has been approved bu the Well Doncaster Steering Group.

To enter a funding agreement with Reread to deliver an adult literacy project in parallel with the running of the community library. This would allow Doncaster Council to work with Reread to co-design and deliver an appropriate efficient and effective project in a complex area.

Following the end of the current contract decision required to commission Dementia Family Support Service.

(1) To seek approval to go out to tender and to award contracts for a 12 month period for the provision of Dementia Family Support Services aligned with the Community Led Support Model. The Council/CCG are looking to appoint up to 4 providers to deliver this service across the 4 CLS Areas.

(2) To agree to an allocation from the existing core budget towards the delivery of the service. This will also be supplemented from the CCG.

The National principles of Healthwatch were determined by Central Government and require that a third party management organisation leads the establishment and implementation of a local Healthwatch to fulfill its statutory duties and functions as set out in the Health and Social Care Act 2012.

(1) To seek approval for the tendering and awarding of a contract for Doncaster Healthwatch; and
(2) To award the contract for three years with the option to extend for two 12 month periods (five years).

Demand for advocacy services from users of health and social care services is increasing. The Care Act 2014 brought in new statutory obligations for Local Authorities to enable eligible service users and carers access to independent advocacy and the 2014 Supreme Court Judgement regarding Deprivation of Liberty Safeguards (DoLS) has been an increase in demand for IMCA interventions. Additionally, significant areas of service redesign, changes in eligibility criteria and cuts to public services mean more people than before are seeking an independent voice to provide an improved service user experience.
Hence the need to develop a strategic approach to the way advocacy is commissioned in Doncaster so as to create the flexibility and capability to future-proof these services whilst meeting increasing demand and improved service user, carer experience.

1. To contract with Sheffield Citizens Advice Bureau (Sheffield CAB) from 1 April 2017 - 31 July 2017 for the provision of an IMCA Service for eligible residents of Doncaster.
2. To agree funding as follows: Total contract value for 4 month period £16,176.00 this is (based on information provided) anticipated uptake of 150 hours per month @ £26.96 per hour.
The decision to carry out a Direct Award to Sheffield CAB for the provision of an IMCA Service is recorded in signed CPR Waiver Reference Number CPR/16/10/0007.

The receptor site is owned and managed by Cantley with Branton Parish Council. Doncaster Council has been working with the Parish Council to design an improvement scheme using feedback from public consultation carried out by the Parish Council.

1. To approve the allocation of up to £138,169 of Section 106 monies for the enhancement of Kilham Lane Playing Field, Branton;
2. To include the scheme in the Adults, Health
3. To approve the award of tender and scheme implementation once tender process is completed; and
4. To approved the allocation of up to £3,000 Section 106 monies as a maintenance sum to be paid to Cantley with Branton Parish Council in arrears for a maximum of two years for maintenance of the scheme. (up to maximum £1,500 per year for the two year period) - The £138,169 includes the above £3,000.

Procurement of an Advocacy Hub for the provision of Statutory and non-statutory Advocacy, in consultation with the portfolio holder.

Procurement of an Advocacy Hub for the provision of Statutory and non-statutory Advocacy, in consultation with the portfolio holder.

to extend the assignment of an agency social worker from an initial 6 months for another 2 months to end of May 2017.

To extend the assignment of the agency CHC social worker from an initial 6 months for another 2 months to end of May 2017.

The original capital scheme has delivered a new children's play area and landscaped gardens to an area of the lakeside development that had been left unattended for some years and which was in very poor condition.

To allocate £3500 from Section 106 agreement relating to Plots 8 and 9 Lakeside (06/02512/FULA) to install a stand alone CCTV camera at Lakeside play area.
To include additional works and expenditure into the existing capital programme scheme.

We have a number of assessment officers within the review team that require permanent assessment officer posts following the disbanding of this team at the end of March. Due to the length of service.

To delete the position of Deaf/Blind Social Worker post within the sensory team and recreate this to a permanent Assessment Officer post withing the locality teams.

The Council and our partnership are a driving force in the achievement of crucial strategic citizen focused outcomes and public service reforms over the next four years. This will provide a platform for longer term improvement and reform.

To extend the contract of the agency worker providing programme management support to the Doncaster Growing Together (DGT) Programme up to 30th September 2017.

The library management system controls all stock records and transactions memberships and cash management and is fundamental to providing a statutory library service.

To enter into a new contract for a library management system with our current supplier but using the Bramble Hub LASA framework to be able to direct award.

Totalmobile is a core product utilised across the Council, specifically for regulatory and enforcement services, to deliver the provision of mobile working for the agent and utilises integration to core Council systems including Opti-Time, M3, Mayrise

To seek approval for the procurement of license subscription services from Totalmobile Services directly from G-Cloud 7.

Nationally there is a focus on Travel Training and its integration with current Government agendas. Travel Training can range from road safety training to intensive one to one coaching. ITT is more specific and tends to focus on holistic journey skills as well as other associated life skills.

ITT aims to equip individuals who are unable, or restricted in their ability to travel independently due to particular learning or physical disabilities. ITT is tailored to an individual's needs and circumstances and once established, can be refreshed to take account of changes in routes or needs. Successful delivery allows the trainee to enjoy independence in accessing the services and facilities they wish to use.

An investment of up to £175,000 is granted from the Service Transformation Fund on an invest-to-save basis to fund an initial two year project to deliver an Independent Travel Training - ITT Scheme.

Amongst other CPR compliant procurement routes for goods, services and works, Doncaster Council makes use of an array of framework contracts.

To enter into a Term Services Agreement with Perfect Circle JV Ltd. through the Scape System Build Ltd Framework for Asset management Surveying and Design Services Framework.

In line with the Cabinet decision of 17th November 2015, the former Kirk Sandall Youth Club building was advertised as available to let to community interest groups over the course of an eight week period during July/August 2016.

To grant a lease of the former Kirk Sandall Youth Centre, Dentons Green Lane, Kirk Sandall, Doncaster to Starlights pre-school.

The open space on Wike Gate Road is owned by Doncaster Council but is currently leased to Thorne and Moorends Town Council. The lease commenced on 03.02.2003 and is for a term of 21 years ending 02.02.2024. The Town Council are in full agreement of the proposal which were considered at a Town Council meeting which took place on 8 November 2016. The improvements to the gate / access to the site will mean that it is more aesthetically pleasing and will also ensure DDA compliance.

1. To approve the allocation of £60,700 to fund a range of improvements at the above location. Funded by £58,200 of Section 106 monies inclusive of £3,750 for revenue maintenance of equipment and a contribution of £2,500 from the Environmental Flexible Fund.
2. Subject to 1 above, to approve scheme delivery inclusive of contract management/tender/contract award.
3. To include the scheme into the Adults, Health Wellbeing Capital Programme.

BME women experience worse health inequalities due to their low socio-economic status. Language is a barrier to many women being able to access services. This contract delivers ESOL (English for speakers of other languages) training for BME women in Doncaster which improves their level of communication, enables them to speak with confidence and become less socially isolated. The provider also delivers a range of health information, advice and guidance to the women for them and their families.

To take the option to extend the contract for the Healthy Living for BME Women in Doncaster for 12 months from 1 April 2017 to 31 March, 2018.