Decisions

Care fees are reviewed annually as part of the budget setting process to reflect inflationary pressures in line with the Care Act 2014 'Support Statutory Guidance' which specifically requires Local Authorities to:
Reflect a fair cost of care in fee setting and not to set arbitrary or unsustainable fees.
Enable providers to pay at least the national minimum/living wage
Understand the business environment and risks faced by providers.

To increase the provider care fees as set out in the table as attached.

See full details in the attached Officer Decision Record.

To create an additional Interim Head of Service/Project Lead in Adult Social Care from March 2018 until the 31 March 2019. This post will lead on the transformation of front door service in Adult Social Care. The post holder will also lead the Integrated Discharge Team. They will develop clear links to Intermediate Care Service and they will lead on the alignment of mental health staff under Council operational management.

The introduction of the children and Social Work Act 2017 brings with it some opportunities for alignment across both the safeguarding children's and adults agendas.
- The replacement of Local Children Safeguarding Boards with loal safeguarding partners.
- The establishment of a new national Child Safeguarding Practice Review Panel
- The Transfer of responsibility for child death reviews from Local Safeguarding Children Boards to new Child Death Review partners

To appoint an external consultant to develop a sustainable model to align the Doncaster Safeguarding Children's Board and Doncaster Safeguarding Adults Board structures, sub structures and business support arrangements to reduce duplication within the system and streamline efficiencies to ensure the Boards are fit for purpose and sustainable for the future.

With the launch of HM Government Industrial Strategy in Autumn 2017; the importance of achieving Inclusive Economic Growth had never been more present in an economy that is preparing itself for life post Brexit, that is why within Doncaster we need to undertake a piece of high level research that understands the specialisms that will maximise levels of growth within key employment sectors. The outcomes from this will then ensure the reforms contained within the Doncaster Growing Together Programme (particularly the Working Theme) are tailored appropriately, ensuring we provide the best outcomes for our residents and businesses, whilst providing maximum value for money.

After careful consideration we require assistance in "understanding the specialisms that will drive growth within Doncaster based on a quantitative and qualitative assessment of local strengths and growth opportunities, whilst making recommendations as to how Doncaster Council might drive growth through the development and exploitation of these specialisms".

The decision record therefore requires £18,730 to finance an organisation (Ortus) to undertake this work within the financial period 2018/19. The expenditure is to derive from the core budget within the Strategy and Performance Unit.

This programme of work was agreed at the 14 November 2016 Director meeting and will not be successfully delivered unless it has the correct dedicated expert resources responsible for implementation. Every attempt has been made to fill these posts internally within current capacity across the Council.

To recruit and pay for the following temporary resources:
Project Managers (x2)
Programme Support Officer (extension to existing post)
Test Analyst Lead (x1)
Data Migration Lead (x1)

In line with the Cabinet decision of 17th November 2015, the former Intake and Belle Vue Children's Centre building was advertised as available to let for the purposes of the provision of early years services over the course of an eight week period between October and December 2017.

To grant a sub-lease of the former Intake and Belle Vue Children's Centre, Ardeen Road, Intake, Doncaster DN2 5EU to Racing Start pre-school Ltd.

The sub-lease of the property is to be on a full repairing and insuring basis for 5 years at a rent of £17,500 per annum.

Traditionally as a partnership we have been data rich but insight poor, over reliant on service data to inform our thinking without being sufficiently grounded in the lived experience of residents - we are beginning to take a more blended approach but this is still in the early stages of development.

Approval is given by this decision record for the local authority to commission on behalf of Team Doncaster partners an external organisation, with a national reputation for excellence in the field, to conduct customer insight generation work to focus on the health and social care of adolescents and all adults.
The budget for the research is £140k overall. This sum will be met from within the Better Care Fund. The specification for the work will be put out to tender, with quotes being considered on a split of 70% quality and 30% cost. We are proposing to send this to organisations who have specific specialism and experience in running similar pieces of work.

Well Doncaster is a community based project seeking to improve health. We have trialled generalist advice over the last 12 months through an existing service with Citizens Advice and activity shows there is a clear need in the community and would be a step to mitigate the effects of welfare reform in one of our most vulnerable communities.

To add to the core grant for Mexborough Citizen Advice in order to continue provision of generalist advice in Denaby through 2017/18. An ODR was approved last week with the rationale that the Denaby outreach would be phased into the Borough wide tender that was to be in place this year. This tender has now been delayed to 2018/19 so provision in Denaby will continue through the grant with a reduction in the contract hours from 8 hours per week to 5. The on-going costs per quarter come to £2048.56 and the cost for the year will be £8194.24 which will be added to the core grant. The funding to bridge to March 2018 will be provided from the budget for Well Doncaster.

As a response to street drinking, anti social behaviour and alcohol related health in DOncaster, Public Health would like to initiate a Reduce the Strength Campaign for Off licences in Doncaster Town Centre and the adjoining Cumulative Impact Zone (CIZ)

To implement the Reduce the Strength Initiative within the Town Centre and Cumulative Impact Zone.

Through Doncaster Council's new cycling with Welcome to Yorkshire, Doncaster has been selected as a host town for the 2018 Tour de Yorkshire on the 3 and 4 May 2018. Doncaster has also been selected to host a stage start of the UCI World Racing Championships in September 2019 which is a major cycling event second only to the Tour de France.

Approve the outline delivery budget for these events of £275k delegated to the Director of Public Health from General Reserves.

Well Doncaster is a community based project seeking to improve health. A number of initiatives have been introduced to increase community learning including:-
* opening a community library
*creating a service to broker volunteering and promote vocational pathways
This ODR is outlining the rationale to agree a funding agreement with ReRead to co design and deliver a project to increase adult literacy, anchored around the community library that they already deliver. Funding has been approved bu the Well Doncaster Steering Group.

To enter a funding agreement with Reread to deliver an adult literacy project in parallel with the running of the community library. This would allow Doncaster Council to work with Reread to co-design and deliver an appropriate efficient and effective project in a complex area.

Full details for the reason for the decision are attached within the Officer Decision Record Form.

To create 5 x Assistive Technology Officer posts (grade 6) based on annualised hours of 208 hours (104 hours for the remaining financial year 2017/2018, 6 months) temporary for 12 months.

To fund the additional contracts on an annualised hours basis to ensure service delivery can continue due to the restrictions to the additional hours worked, in line with the changes to terms and conditions of employment.

The funds are within the current staffing budget and no additional funding is being requested.

The post of Curatorial Support Assistant has become vacant. It is proposed that a new post of Assistant Museums Officer (Military History) with an enhanced remit and responsibilities be created.

To delete the post of Curatorial Support Assistant, Grade 5 0.8FTE and to create the post of Assistant Museums Officer (Military History) Grade 6 (proposed) 1.0FTE

For full details of the reasons for decision and background please see attached Officer Decision Record form.

To allocate the DCLG Flexible Homelessness Support Grant and the Homelessness and Rough Sleeping Grant, to establish a Complex Lives Team, fund a single point of access co-ordinator employed by St Leger Homes, establish an innovation fund (Changing Lives Fund) and provide interim additional drug and alcohol support to the complex lives programme.

See attached Officer Decision Record

1. To approve a grant of up to £24,056.00 to Barnby Dun with Kirk Sandall Parish Council for green space improvements to two sites under the responsibility of the Parish Council, namely The Barnby Dun Sports Association Field and Parish Hall Field, in accordance with the Section 106 Agreement for the Maltings Development (14/00157/WCC).

2. To include the grant in the Adults, Health and Well-being Capital Programme.

Full details of the reasons for the decision can be found within the attached Officer Decision Record form.

Request authorisation to extend the assignments for 2 additional agency Social Work staff to cover the long-term sickness of 1 Assessment Officer for the transition team for 12 weeks in order to ensure continuity of service for young people in Doncaster and whilst the PMO have finalised long term planning for Transition Services in Doncaster.

There is a national requirement for all Health and Social Care records to be digital, real-time and interoperable by 2020 (Personalised Health and Social Care 2020) and Doncaster's Local Digital Roadmap outlines how local health and social care partners will work together to achieve this.

To enter into a section 76 agreement between Doncaster MBC and Doncaster CCG to transfer funding. The funding will be transferred from DMBC to Doncaster CCG from the Better Care Fund to enable the development and implementation of a Health and Social Care Integrated Digital Care Record in Intermediate Care - Rapid Response as a proof of concept.

Full Details can be found within the attached Officer Decision Record.

To terminate Doncaster Heritage Services contract for the evaluation of the Heritage Lottery Funded Doncaster 1914-18 Project

Full details of the reason for the decision can be found within the attached Officer Decision Record.

To formally approve usage of the Care Act funding and to confirm the establishment of posts that have been funded using this funding stream.

See attached Officer Decision Record for full details.

To enter into an agreement with Welcome to Yorkshire to further develop our cycle and tourism offer for the borough.

DMBC, with support from Sport England and Yorkshire Sport Foundation, previously commissioned FMG Consulting to undertake a strategic review of indoor leisure facilities across the borough focusing on sports hall, gyms and swimming pools. Following on from the strategic review, FMG delivered an outline business case for remodeling of the DMBC leisure facility stock and offer.

to commission FMG consultants to prepare the business case for investment of monies to develop and refurbish DMBC owned leisure facilities under the management of DCLT using the Service Transformation Fund (STF 108)

In addition to the development of a full business case we are required to undertake full condition surveys of the 9 x leisure facilities to provide quantified costs of the potential works. According to procurement rules, 3 a quotes have to be obtained on a priced basis, with the quote for Pick Everard being the cheapest.

To commit to the commission building condition surveys for the 9 x leisure facilities which will enable the full business case to be developed (specifically full costings of improvements and future capital requirements for maintenance of the buildings) using the Service Transformation Fund (STF 105).

Doncaster Council currently commissions a borough-wide floating support service for people with mental health issues. The current contract, delivered by Riverside Care and Support, expired in February 2017 and a waiver has recently been approved to extend for a further 12 month period whilst a tender exercise is undertaken.

To seek approval to tender and award a contract for a period of 2 years with 2 x 12 moth extensions for the provision of a borough-wide Mental Health Floating Support Service.

Full details of the Reason for Decision and Background for the decision are outlined within the attached Officer Decision Record.

To consult on a Public Spaces Protection Order for Doncaster town centre that would provide additional powers to act and to stop individuals or groups of individuals committing anti-social behavior in the town centre.

See attached Officer Decision Record for full background and reason for decision.

To approve the allocation of £23,103 (18,103 of Section 106 monies and £5,000 of CCTV team revenue budget) for the provision of CCTV camera equipment at Martinswell Lake, Edlington.

The reason for the decison are contained within the attached Officer Decision Record.

1. To pay supported living and extra care providers delivering supported living services and extra care an additional sum for each hour of care delivered durinf the day backdated to 3 April 2017; and
2. To pay supported living providers the sleep rate of pay per hour back dated to 3 April 2017.

Reason for decision are fully detailed within the attached Officer Decision Record.

1. To approve the allocation of £41,573 Section 106 monies for the enhancement of Mere Lane Public Open Space, Edenthorpe as follows:-

(a) £39,120 Capital build estimated costs
(b) £2,453 Revenue maintenance costs

2. To include the scheme in the Adults, Health and Well Being Capital Programme; and

3. To seek tenders for the implementation of the scheme referred to in (1) above on completion of a successful tender process, to award the contract and implement the scheme.

Full details can be found within the attached Officer Decision Record

1. To approved the allocation of £326,688 Section 106 monies for the enhancement of Far Field/Church Balk Open Space, Edenthorpe as follows:-
(a) £292,293 - Capital build estimated costs
(b) £34,395 - Revenue maintenance costs
Conditional on the developer accepting the Deed of Variation outlined below.
2. To approve the award of tender and scheme implementation conditional on the resulting project value being maintained within the total available Section 106 funding (maximum £370,824) unless other funding identified.
3. To approve the Deed of Variation to allow:
(a) the £300,000 (three hundred thousand pounds) payable towards the provision enhancement and maintenance for 15 years to include the Public Open Space at the Church Balk Fields/Far Field site within the parish of Kirk Sandall and the Mere Lane site within the parish of Edenthorpe
(b) for part of the Section 106 sum to be set aside for the maintenance for a period of 15 years of the Public Open Space at the Church Balk/Far Fields site and the Mere Lane site.

Full details can be found within the attached decision record

To recruit two temporary dedicated Social Workers and an additional two temporary Safeguarding Adults Personal Assets Team (SAPAT) Case Workers for the a period of 12 months. In addition there is a need to extend the existing 1 x temporary SAPAT Case Worker for a period of 6 months.

On 20 June 2017 a key decision was taken to approve the procurement of four public health services in 2017/18 for contract start date of 1 April 2018. One of these services was Healthy Living for BME Women in Doncaster. Cabinet approved procurement of these services.
As a result of an open tender process DMBC received one bid from Changing Lives. A rigorous evaluation and moderation exercise was undertaken. Changing Lives demonstrated they had the capability to provide the service.

To award the contract for the Healthy Living for BME Women in Doncaster to the service Changing Lives, commencing 1 April, 2018.

The option to extend the current contract for 12 months was available within the contract.

The extension of the contract by 12 months enables the service to be tendered during 2017/18 for a new contract start date of 1 April 2018.

This gives more time to consider the preferred model for moving forward.

Extend the contract for Doncaster and Rotherham Stop Smoking Service between DMBC and South West Yorkshire Partnership Foundation Trust by a period of 12 months from 31/03/17 to 31/03/18.

Under the Health and Social Care Act (2012) local authorities have the responsibility to protect the control of the health of their resident population. Part of this Health Protection function is Infection Protection and Control. (IPC)

To tender for infection prevention and control services commencing on 1 April 2018 to 21 March 2022 with option for up to 2 years extension. This is in line with approval by Cabinet decision on 6 June 2017 to approve Public Health Commissioning Strategy.

The change in performance indicator reflects the strategic priority given to 'complex lives' work by DMBC and the 1.25% reduction in performance related payment represents a saving to the Public Health allocation.

To change the performance related pay element of the Aspire Adult Substance Misuse Contract from 2.5% of annual contract value in 16/17 to 1.25% of annual contract value in 2017/18, linked indicators of participation in DMBCs 'Complex lives' assertive outreach work.

Following the end of the current contract decision required to commission Dementia Family Support Service.

(1) To seek approval to go out to tender and to award contracts for a 12 month period for the provision of Dementia Family Support Services aligned with the Community Led Support Model. The Council/CCG are looking to appoint up to 4 providers to deliver this service across the 4 CLS Areas.

(2) To agree to an allocation from the existing core budget towards the delivery of the service. This will also be supplemented from the CCG.

The National principles of Healthwatch were determined by Central Government and require that a third party management organisation leads the establishment and implementation of a local Healthwatch to fulfill its statutory duties and functions as set out in the Health and Social Care Act 2012.

(1) To seek approval for the tendering and awarding of a contract for Doncaster Healthwatch; and
(2) To award the contract for three years with the option to extend for two 12 month periods (five years).

The Housing Adaptations Team's current procurement process is that each project/adaptation is initially sent to the internal Public Building Maintenance (PBM) team to fulfil.

To procure the Councils Housing Adaptations Contract via a Dynamic Purchasing System (DPS)

The Commissioned Care and Support at Home project was initiated in October 2015, following the introduction of changes in policy and guidance.

Further to ODR 20016A

Demand for advocacy services from users of health and social care services is increasing. The Care Act 2014 brought in new statutory obligations for Local Authorities to enable eligible service users and carers access to independent advocacy and the 2014 Supreme Court Judgement regarding Deprivation of Liberty Safeguards (DoLS) has been an increase in demand for IMCA interventions. Additionally, significant areas of service redesign, changes in eligibility criteria and cuts to public services mean more people than before are seeking an independent voice to provide an improved service user experience.
Hence the need to develop a strategic approach to the way advocacy is commissioned in Doncaster so as to create the flexibility and capability to future-proof these services whilst meeting increasing demand and improved service user, carer experience.

1. To contract with Sheffield Citizens Advice Bureau (Sheffield CAB) from 1 April 2017 - 31 July 2017 for the provision of an IMCA Service for eligible residents of Doncaster.
2. To agree funding as follows: Total contract value for 4 month period £16,176.00 this is (based on information provided) anticipated uptake of 150 hours per month @ £26.96 per hour.
The decision to carry out a Direct Award to Sheffield CAB for the provision of an IMCA Service is recorded in signed CPR Waiver Reference Number CPR/16/10/0007.

The receptor site is owned and managed by Cantley with Branton Parish Council. Doncaster Council has been working with the Parish Council to design an improvement scheme using feedback from public consultation carried out by the Parish Council.

1. To approve the allocation of up to £138,169 of Section 106 monies for the enhancement of Kilham Lane Playing Field, Branton;
2. To include the scheme in the Adults, Health
3. To approve the award of tender and scheme implementation once tender process is completed; and
4. To approved the allocation of up to £3,000 Section 106 monies as a maintenance sum to be paid to Cantley with Branton Parish Council in arrears for a maximum of two years for maintenance of the scheme. (up to maximum £1,500 per year for the two year period) - The £138,169 includes the above £3,000.

Procurement of an Advocacy Hub for the provision of Statutory and non-statutory Advocacy, in consultation with the portfolio holder.

Procurement of an Advocacy Hub for the provision of Statutory and non-statutory Advocacy, in consultation with the portfolio holder.

to extend the assignment of an agency social worker from an initial 6 months for another 2 months to end of May 2017.

To extend the assignment of the agency CHC social worker from an initial 6 months for another 2 months to end of May 2017.

To place Heritage Services on the capital programme.

The Officer Decision Record contain exempt information under section 31(1) (a) of the Freedom of Information Act 2000 prevention and detection of a crime and it therefore unavailable to be accessed by the public or press.

We committed in the Children and Young People's Plan to be the most child friendly borough in the country. Placing the voice of children and young people at the heart of our work, and letting them shape the direction and intent of the work is an excellent opportunity to make good on that ambition.

Approval for the Council to commission an external organisation, with a national reputation for excellence in the field to run a child led commission into children and young people's experiences of poverty.

One of the key recommendations from the Commission was to conduct a Post 16 Review of the education landscape in Doncaster. The Commission found widespread evidence of confusion and dissatisfaction with the current arrangements. Young people, employers and the business community all spoke of the urgent need to put in place a simplified, more focused, more unified and more collaborative post-16 system that works in the interests of students and employers as well as providers.

Approval to commission a Review of Post-16 education provision in the borough.

Since opening at Priory Place, in May 2017 the Registrars have been charging increased fees which had been proposed as the premium fee at Cusworth Hall for Friday and Saturday mornings. There has been no discrepancy between the advertised fees and those charged to couples marrying at Priory Place in the Priory Suite. There has been positive feedback on the much improved ceremony rooms from couples and it is considered that these fees represent good value in comparison with venues offered by other local authorites.

The Section 151 Officer approved an increase in wedding ceremony fees at Priory place as detailed in the attached Officer Decision Record Form.

The Digital Council Programme have undertaken a complete business process re-engineering exercise to identify current operating model and areas for improvement across all business processes and the introduction of digital capability across all aspects of the service creating operational efficiencies.
Lots of time is currently spent by the team collating and checking fees accrued by funeral directors for funerals administered by the team. This technology will mean that charges are automatically calculated and there is no need to check through every aspect of each service to ensure invoices are correct.

Approval to decommission the existing Bereavement System (Gower) and undertake a procurement exercise to commission a replacement system to meet the needs of the Bereavement Service.